36C26226Q0286 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-04-2026 644-26-4-223-0020 None 36C262

NCO 22

Department of Veterans Affairs Mesa Annex 4135 S. Power Rd #103 RM 116 Mesa AZ 85212 36C262

NCO 22

Department of Veterans Affairs Mesa Annex 4135 S. Power Rd #103 RM 116 Mesa AZ 85212 To all Offerors/Bidders

TBD

36C26226Q0286 01-26-2026

X X X X The purpose for this amendment is to respond to questions received regarding the Capital Assets and Facilities Management (CAFM).

All questions are due NLT February 17, 2026, at 1:00 PM MST. All offers are due NLT February 26, 2026, at 1:00 PM MST.

Offerors shall be submitted via email to: Felicia Simpson, Contract Specialist at Felicia.Simpson@va.gov.

Contractor shall sign clause 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) pg 33 of the solicitation.

ALL OFFERS SHALL SUBMIT ALL DOCUMENTATION UNDER SECTION E and all AMENDMENTS, failure to provide any required document and acknowledgment of all amendments will result in the offer not being accepted and will not be evaluated.

CONTINUATION PAGE

Question and Answers 36C26226Q0286

1. Is there a desired “Go-Live” date?

ANSWER: January 1, 2027

1. Does the VA currently utilize an existing Computer-Aided Facility Management (CAFM) system? If yes what is the current CAFM system?

ANSWER: No

1. What is the motivation for replacing this system?

ANSWER: No such system is currently implemented, making this the first of its kind to the Carl T Hayden Medical Center.

1. What is the area (sq. ft.) and the number of buildings to be surveyed?

ANSWER: The main medical center and its community-based outpatient clinics estimated square footage is 1.4 million sq. ft.

1. Is there a budget for the new CAFM? Can you release the budget?

ANSWER: There is no budget that we can release for this action. Give an accurate pricing according to industry standards.

1. Does the CAFM PaaS system need to be FedRAMP certified? If yes, at what level?

ANSWER: Yes, and at a level of Moderate to High.

1. What is the form and format of existing asset data to be migrated into the new platform (Work Order information, photos, related data)?

ANSWER: Excel exported from the CAI database Work order form the AEMS-MERS (Vista), pdf’s, jpeg photos, AutoCAD

1. Are there existing workflows that define business processes related to the maintenance of various asset types?

ANSWER: Databased dependent, various.

1. How many assets are managed in the current system?

ANSWER: No current GIS program is online, currently 36 Buildings (assets) managed and could vary over time.

1. How many asset types are included/or will be included in the new system?

ANSWER: 36 Bldgs (assets), currently managed and could vary over time.

1. Does the PVAHCS maintain As-Built drawings for the floor plans? The AS-Builts are maintained by the Phx VA but the requirement is also to inventory the current space to ensure accuracy.

1. Are “As-Buit” CAD drawings available for all floors? Yes

1. Are the drawings Updated and Current in the DWG Format? No

1. Are the current AutoCAD / DWG drawings layers standardized and consistent throughout the drawings to show space and asset locations?

ANSWER: No

1. Are BIM models available for all buildings?

ANSWER: No

1. Is Uniformat II the standard for the FCA data? If not, what standard is used to structure the FCA data?

ANSWER: Not currently standardized please refer to the VA Technical Information Library (TIL) https://www.cfm.va.gov/til/

1. When was the last FCA conducted?

ANSWER: 2023

1. What is the 3D visualization standard format?

ANSWER: Not currently standardized please refer to the VA Technical Information Library (TIL) https://www.cfm.va.gov/til/

1. What PVAHCS business systems would you need the new CAFM to integrate with? Are the integrations bi-directional?

ANSWER: The CAI, SCIP direction databases will be only one direction.

1. What is the current Inventory Management system for supporting Work Orders?

ANSWER: AEMS-MERS (Vista). New system in the near future.

1. Is there any need to integrate the inventory system?

ANSWER: Yes

1. What is the expected (existing) volume of ad-hoc and PM work orders?

ANSWER: The request is not related to equipment management, but more specific to space management.

1. Does the PVAHCS plan to implement new or existing workflows?

ANSWER: N/A, unknown.

1. Does the PVAHCS have an existing library of PM procedures to be loaded into the system? Are they available for all asset classes?

ANSWER: Yes, but it is very outdated. The request is not related to equipment management, but more specific to space management

1. Is on-line training acceptable?

ANSWER: Yes, some facilitation is expected.

1. What is the expected number of users for the CAFM system?

ANSWER: Read only access to all employees, edit access to 30 people or less.

1. Can you provide the expected number of users by User Roles

· System Administrators – Users responsible for System Administration including System configuration, Audits, access control, User ID, and Authorizations etc.

· Primary Named users - with Read / Write privileges to access the entire system, exercise all functional capabilities, retrieve, and update data, and generate reports and analysis.

· Executive users – focused on performance information access, Key performance indicators, dashboards, reports, and analysis.

· Technicians – field maintenance staff

· Requestor / Limited Access Users – Users just submitting and tracking work orders.

ANSWER: System Admin-10, Primarily Users-20, Exec Users-10, and Tech Users-10 Limited read only access users, would be all employees 4k+

AMENDMENT ONE TO RESPOND TO QUESTIONS.