36C26225Q1331_2.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26225Q1331 08-26-2025

Lori Gammage lorenza.gammage@va.gov 09-09-2025 11:00 am MDT

36C262 Contracting Officer 36C262 Department of Veterans Affairs NCO 22 - Network Contracting 650 East Indian School Road Phoenix AZ 85012

X 100

X

561730

$9.5 Million

N/A

X

Department of Veterans Affairs Long Beach VA Healthcare System

5901 E. 7th Street Long Beach CA 90822

36C262

NCO 22

Department of Veterans Affairs NCO 22 - Network Contracting 650 East Indian School Road Phoenix AZ 85012

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page

Contractor shall provide all personnel, supplies, equipment tools, materials, vehicles, transportation, supervision, and other items and services necessary to provide lawn and landscaping services in accordance with the statement of work.

The period of performance is October 1, 2025 thru September 30, 2026, with three (3) option years.

See CONTINUATION Page

X X

X 1

David Chakka Contracting Officer

36C26225Q1331

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

B.4 WAGE DETERMINATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 24

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 30

C.11 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Contracting Officer 36C262

Department of Veterans Affairs

NCO 22 - Network Contracting

650 East Indian School Road

Phoenix AZ 85012

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Landscape and Lawncare Maintenance for LB Healthcare System

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

1. The Veterans Healthcare Administration (VHA) Long Beach (VHALB) Medical Center requires landscape maintenance services for its 100-acre campus. The VA Long Beach campus is a respite, healing environment and all work is located outdoors, in exterior areas. This contract is for recurring landscape maintenance services for a period of one (1) year, at

Tibor Rubin Veterans Administration (VA) Long Beach Medical Center, 5901 E. 7th Street, Long Beach, CA 90822.

2. SERVICES/SCOPE OF WORK

The contractor shall furnish management, supervision, labor, and equipment necessary to perform work in accordance with terms and conditions listed herein and as per attachments and specifications. Generally, landscape maintenance services include planting and irrigation;

lawn/ turf/ grass management, shrub, ground cover and planting bed maintenance, flowering annual program, tree pruning program, refuse removal and pressure washing. The landscape maintenance includes providing continuous services in a professional, clean and neat appearance.

Documents:

The contractor shall perform work in accordance with the Statement of Work (SOW), site plans, attachments, specifications, schedules, and all other supporting documents for this contract including, but not limited to the following documents:

Attachments Comment Document Description Number of Pages/ Sheets

A General area representation

Landscape Maintenance Campus Map

3. SPECIFIC TASKS

A. Turf Management

1. Mowing: The grass shall be cut on approximately 10. 5 acres. Some areas are not continuous, But are comprise of many individual turf grass areas.

2. Maintain grass height approximately 3”, depending on grass types and season. The specified height is a guideline for a neat and professional appearance.

3. Cut grass shall be removed or mulched where visible, after mowing.

4. Mowing is seasonal.

Summer and Fall: weekly

Winter and Spring: bi-weekly (or as needed)

5. The grass that is cut and bagged may be disposed on VA campus site at designated areas by VA Grounds Maintenance Shop.

6. Edging:

a. 2” min. depth, approximately 26,000 l.f. and coordinated with mowing schedule.

B. Lawn aeration: ½” diameter, on approximately 10.5 acres. Once annually (Spring).

C. Cut Grass and Leaf Litter Maintenance

1. Cut grass and remove leaves from walks, patio areas, streets, and drives.

a. Do not use blowers in planting beds.

b. Do not direct blowers into planting beds.

2. Turf-Grass Fertilization Program

a. Apply fertilizer during spring and fall.

D. Planting Bed Maintenance

1. Includes plant pruning, mulch and decomposed granite replenishment, fertilizing, weed abatement and pest management.

2. Prune dead flowers (dead heads) on a regular basis from plants when flowers die off.

(ex: Bird of Paradise, Day Lily, Society garlic, Agapanthus)

3. Keep planting beds well mulched. Weed barrier shall not be visible in planting beds.

Match existing and/ or confirm mulch type with VA.

4. Mulch planting beds where none exists. 3” deep. Assume (1,000 s.f.) per year.

5. Remove dead plants and install replacement plants, branches, sticks, twigs, leaves, litter, and trash.

6. Decomposed Granite (DG). Replenish existing beds and pathways where needed, smooth, uniformly 2” deep. Stabilized DG required for pedestrian pathways. Desert

Gold or match existing. Assume (500 s.f.) per year.

E. Weed Management (turf, plantings, mulch, DG, annual beds)

1. Planting beds need to be kept weed free by hand removal and herbicide.

2. Contractor must provide pre-emergent herbicide for both Spring and Fall applications. The herbicide must be applied by certified applicator personnel.

Personnel must have a CA Qualified Applicator Certificate (Landscape Maintenance, Category B).

3. Herbicides shall be EPA and CA compliant. Green-Sustainable-Eco friendly products are preferred.

F. Pest Management (turf, planting beds, annual beds)

1. Flora Insect and disease control

2. Maintain insect abatement program, by certified applicator personnel. The personnel must have a CA Qualified Applicator Certificate (Landscape Maintenance, Category B).

3. On a monthly basis provide a written record of work with dates and work performed.

4. Pesticides shall be EPA and CA compliant. Green-Sustainable-Eco friendly products are preferred.

G. Ground Cover and Shrub Pruning

1. Contractor shall prune as needed, to present visually a neat well-manicured landscape.

2. Contractor shall lightly shape and prune shrubs, true to their plant types and species. Do not “overprune” or hard prune plants. Remove dead twigs, branches, and flower stalks (ex. Bird of Paradise flower stalk). Generally, ground covers are maintained “ankle height” and shrubs “thigh height”.

3. Contractor shall maintain foliage 6” from pavement and curb edge, 12” from walls and fencing.

4. Contractor shall remove dead heads from associated plants. (See Paragraph D.2.)

H. Tree Pruning Program

1. Contractor shall follow the American Standard for Nursery Stock, American National

Standard Institute (ANSI); A300 tree pruning standards. Attachment B.

2. Pruning shall be by direct on-site supervision by a Certified Arborist or Landscape

Architect. Submit Arborist certification or CA Landscape Architect registration.

The contractor shall remove dead, diseased, rotted and damaged branches from small, medium and large trees including sprouts and suckers. Consult Arborist and notify COR.

3. The contractor shall prune all general Tree Sizes: Small tree (0”-4” trunk caliper), Medium tree (>4”-12” caliper), Large (>12” caliper).

4. The contractor shall prune palm trees

5. The contractor shall provide a tree pruning schedule for all trees, including proposed dates, quantities, and work areas within 60 days of award. Contractor shall submit schedule to VA for review and approval. The contractor shall maintain and continuously update a tree pruning ledger showing tree pruning dates, tree type and quantities and areas of work. Refer to Attachment A.

6. The contractor shall support VA Grounds Maintenance Shop for unexpected tree branch failure removal and cleanup. Emergency tree removal shall be performed as separate, extra work order.

7. Contractor shall reference VA Long Beach Master Landscape Plan green areas which are to be maintained by Contractor.

8. The contractor shall provide monthly tree pruning reports; TREE INVENTORY AND

ASSESSMENT REPORT, and TREE INVENTORY AND PRESERVATION PLAN REPORT -

COR will provide examples of such reports.

9. Trees along E 7th Street require a Caltrans Encroachment permit. Contractor shall prepare, submit, and receive the permit prior to work occurring. (see Section 8.A.4.)

I. Flowering Annuals Program

1. The contractor shall provide plants, install, and maintain seasonal flowering annuals, 3 x per year.

2. 4” plant flats, 8” on center spacing, no mulch.

3. The contractor shall prepare beds prior to each planting by clearing and grubbing, tilling soils.

4. Gates 1, 2. Approximately 750 s.f. coverage.

5. Gate 1: provide 12” crown, raised earthen (topsoil) beds at 1st, initial planting cycle.

Maintain beds thereafter. The contractor shall provide topsoil.

6. The contractor shall apply fertilizer, granular, slow release as needed.

7. The contractor shall provide est Management treatments.

8. It is the Contractor’s responsibility to ensure the viability and performance of the seasonal flowering annuals. Annuals selected shall be appropriate for the seasonal planting cycle and shall continuously bloom. Plants that do not perform and continuously bloom shall be removed and replaced by Contractor upon request by

VA and at no additional cost.

9. Seasonal annual type selection to be discussed with VA for approval min. 10 days prior to scheduled change out.

10. Schedule: (3 times per calendar year)

1. Winter-Spring (February-May)

2. Summer (June-September)

3. Fall-Winter (October-January)

J. Irrigation

1. The contractor shall operate, repair, and maintain existing irrigation systems by qualified personnel. Personnel must have CA Landscape Contractor license (Specialty Class C-27).

2. The contractor shall perform an initial Assessment/ survey of campus existing irrigation systems, controllers, zones, and sections. (turf and shrubs areas), within 90 days of contract NTP.

VA Grounds Maintenance Shop shall provide support such as access to interior building courtyards, irrigation controller access and other Contractor needs.

3. The Assessment shall be a written/ hand drawn diagram depicting findings from the initial field investigation/ survey within 30 days of initial assessment. (See Attachment A, for areas of responsibility)

4. The contractor shall continuously check, monitor, operate and adjust controllers.

Rain season: November – March.

5. The contractor shall coordinate irrigation work with VA Grounds Maintenance Shop.

6. The contractor shall semi-annually, Operate irrigation heads for VA inspection

(observation), by valve sections.

7. The contractor shall notify VA COR in writing of any malfunctioning, defective, or damaged irrigation components and recommendations for repair work. VA Grounds Maintenance Shop shall supply irrigation materials required for repairs based upon VA and/ or Contractor’s request.

8. The contractor shall provide the following personnel;

a. (1) FTE (full time employee) Certified Irrigation Technician-Specialist, solely dedicated to perform irrigation repair and maintenance services.

b. (1) FTE (full time employee) Irrigation apprentice, support.

9. The contractor shall provide a work light utility vehicle to support employee(s) solely assigned to campus irrigation work.

K. Pressure Washing Cleaning

1. The contractor shall pressure wash and clean Courtyard patio and walk areas.

2. The contractor shall pressure wash and clean VA Memorial plaques located along

Medal of Honor Blvd., Soltes Rowe Memorial at Blind Rehab Center, and Memorial Tree Grove at Memorial Park.

3. The contractor shall pressure wash and clean Transit Shuttle Stops.

4. RECEPTACLE REFUSE/TRASH REMOVAL

A. Contractor shall inspect trash receptacles daily, as a minimum requirement.

B. Remove and dispose of trash and bag liners from trash/waste receptacles. Removal shall be weekly as a minimum. Trash shall not overflow receptacles.

C. Install/replace with new trash bag liners.

D. Apply monthly, green-sustainable eco-friendly products (peppermint oil) around buildings and trash receptacles.

E. VA Grounds Maintenance Shop shall supply materials upon advance Contractor notification, request.

5. CLEAN UP

A. Upon completion of the work each day, the Contractor shall leave the work areas in clean condition, free of landscaping trash and debris. Discarded and waste materials (not including grass clippings) shall be handled, transported, and disposed of in accordance with applicable Federal, State and local regulations.

6. GENERAL NOTES

A. The contractor to provide a minimum of (9) FTE (full time employees) solely dedicated to perform work at VA Long Beach Medical Center for landscaping, other tasks and irrigation maintenance, and as outlined herein.

B. The contractor shall provide work schedules for the various landscape maintenance tasks, detailing work type, sequences, locations, and any other relevant information to support tasks, track, and report, and fulfill maintenance requirements. Submit Landscape Maintenance Work Plan within 60 days of NTP.

C. The contractor shall familiarize itself with Campus site; green/ landscape areas, trees, entrances, exits, boundaries, parking, walkways, and buildings, and building courtyards (including access).

D. The contractor shall submit work staging/ storage area request to COR within 10 days of Contract Award or Notice to Proceed.

E. The contractor shall provide a work light utility vehicle to support employees assigned to campus landscape work.

F. The contractor shall always provide designated (1) Supervisor/ Safety Officer while workers are on site. Provide name and mobile phone number. Contractor shall notify COR when the designated Supervisor is not available for any extended period of time or change of subject personnel.

G. Supervisor/ Safety Officer: 30-hour OSHA Construction Training Certification, per VHA directive 2011-036.

H. All Personnel: 10-hour OSHA Construction certification.

I. Adhere to VA and OSHA work safety protocols, including wearing PPEs.

J. The contractor shall remove and dispose of all materials and waste off site.

K. VA Grounds Maintenance Shop shall provide landscape planting and irrigation materials, unless otherwise specified herein.

L. The contractor shall work in cooperation with VA Grounds Maintenance Shop, including advance notice and requests for irrigation materials.

7. GENERAL REQUIREMENTS

A. Campus Grounds (overall landscaping) shall always appear well-manicured.

B. Entrances at Buildings 126, 165, and 150 and (Gates 1, 2, 3) which are most visible to

Veterans and their families and visitors shall be priority and routinely inspected and maintained daily. (Monday-Friday).

C. VA encourages Sustainable Best Management Practices (BMPs). The contractor shall incorporate BMPs in its work where possible.

D. The contractor shall provide safety barricades and signage for pedestrians and automobiles while operating equipment in pedestrian and vehicle traffic areas.

E. All work shall be coordinated with VA COR or assigned representative.

8. PERMITS & REPORTS

A. All necessary permits and reports shall be provided and coordinated by Contractor with the Contracting Officer Representative (COR) and approved by VA prior to start of any work which many include but not limited to:

1. Work Safety Plan

2. Activity Hazard Analysis Report(s), AHA

3. Staging/ Storage Area Request

4. Caltrans Encroachment Permit (E. 7th Street)

9. PIV BADGE REQUIREMENTS

A. VA issued; Personal Identification Verification (PIV)s / Contractor Work Identification Badges are required. Badges must be worn, and visible, at all times while working on VA_LB property.

B. Contractors shall coordinate with the Contracting Officer Representative (COR) to initiate process to obtain PIV badges.

C. Contractors must be properly sponsored by COR and comply with the PIV process.

D. Contractor personnel must complete all Federal required background investigation forms and be favorably adjudicated by the Personnel Security Adjudication Center to receive a PIV badge.

E. Contractors are required to provide all documentation to obtain PIV badge, including but not limited to;

1. USAccess form

2. Fingerprint form (electronic)

3. Contractor request form

4. Self-Certification

5. OF 306

10. VA REGULATIONS

A. Contractor Requirements

1. Contractor and employees shall not park in front lots of hospital. General parking is available in lots north of Medal of Honor Blvd. VAHCS shall not invalidate or make reimbursement for parking violations of the Contractor.

2. Smoking is strictly prohibited anywhere on the VA Long Beach Medical Center campus.

3. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal.

3. Photographing is prohibited unless permission is provided by the COR.

Photographing of patients and staff is strictly prohibited.

11. SAFETY

1. All Contractor and sub-contractor employees who will be performing work at Tibor Rubin VA Medical Center facilities must complete OSHA 10-hour. The project’s Supervisor/Superintendent must complete OSHA 30-hour Construction Safety training.

The Contractor shall send a copy of the OSHA completion certificates/cards to the COR prior start of any work.

2. All Contractor and sub-contractor personnel must attend one (1) VA Long Beach

Healthcare System safety orientation prior to the start of construction activities.

3. All rules of safety which are or may be imposed upon the contractor by the Federal, State or Municipal Code and applicable VA regulations shall be effectively carried out in the performance of the contract. The contractor shall complete an incident report and provide a copy to the Long Beach COR within 24 hours of an accident involving personal injury or property damage.

12. WORK SCHEDULE

a. All work shall be accomplished between 6:00am and 5:00pm, Monday through Friday, except Federal Holidays, unless otherwise approved by the COR or designee.

b. Work performed outside the normal hours of coverage shall be approved in advance notice by the COR or designee.

c. All work shall be performed in such a manner that there will be minimum interruption, or interference with the Tibor Rubin VA Medical Center operations.

d. Federal Holidays observed by Veterans Health Administration are:

New Years' Day Labor Day

Martin Luther King Day Columbus Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day

Independence Day

For actual dates observed, see the following link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Note: Contractor is not required to work during Federal Holidays.

13. INFORMATION SECURITY

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

14. POINTS OF CONTACT AND PHYSICAL LOCATION

Work will be performed at:

Tibor Rubin VA Medical Center

5901 East 7th Street, Long Beach, CA 90822

Point of Contact: COR

15. Period of Performance:

10/1/ 2025 – 9/ 30/ 2026, with 3 Option Years

Commencement of work shall begin after receipt of written Notice to Proceed (NTP).

16. Monthly Deliverables to COR:

A. Monthly submittals and deliverables to COR shall be in electronic format: CAD, Word, Excel, Adobe PDF or another approved VA format for those listed below:

1. Pest Management - On a monthly basis the contractor must provide a written record which will include dates and work performed.

2. Contractor shall adhere to Mowing Schedule in SOW instructions.

3. Irrigation – Contractor shall provide a written/hand drawn diagram depicting findings from the initial field within 30 days of initial assessment (Irrigation Assessment Survey Diagram.

4. The contractor shall provide work schedules for the various landscape maintenance tasks, detailing work type, sequences, locations, and any other relevant information to support tasks, track, and report, and fulfill maintenance requirements. Submit Landscape Maintenance Work Plan.

5. The contractor shall submit work staging/ storage area request to COR within 10 days of Contract Award or Notice to Proceed.

6. The contractor shall provide a tree pruning schedule for all trees, including proposed dates, quantities, and work areas within 60 days of award. Submit schedule to VA for review and approval. The contractor shall maintain and continuously update a tree pruning ledger showing tree pruning dates, tree type and quantities and areas of work. Refer to Attachment A.

17. COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK

A. Prior to commencing work, the Contractor shall consult with the VA Contracting Officer Representative (COR) and the Contracting Office to establish an agreed-upon sequence of procedures. This consultation shall cover access to premises, designated storage areas for materials and equipment, delivery schedules and methods, use of access routes, restroom facilities for Contractor personnel, and other relevant matters.

Deliveries of equipment shall be coordinated to minimize disruption to Government operations and personnel. Repairs to equipment are not permitted on VA property.

B. The Contractor will be paid monthly upon submission of proper invoices for work completed.

C. The Contractor shall attend monthly progress meetings with the COR and/or Contracting Officer to discuss at a minimum; progression of work, action items due from the contractor, action items due from the government, and any other issues that require attention.

18. MODIFICAITONS

Modifications for this project shall be developed by the COR who will then submit a formal request to the Contracting Officer (CO). New work is not allowed to commence prior to Contracting Officer’s signed and written approval via fully executed Standard Form (SF) 30 modification.

19. OPTIONS (future MODIFICATIONS)

A. Landscape Maintenance Services for future Parking Garage Site and associated landscape improvements. (See Attachments A, area 14)

B.4 WAGE DETERMINATION

SCA Wage Determination Orange County # 2015-5645, Revision 29, Date: July 8,2025.

Reference SAM.Gov.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards,…