36C26225Q0464_2.docx
DOCX document 18 KB Posted
- Solicitation number
- 36C26225Q0464
About this file
This is an amendment to solicitation 36C26225Q0464 that revises parts of the Statement of Work and provides answers to vendor questions regarding equipment lease and mailing services for the VA Loma Linda Healthcare System. The amendment extends the response due date to February 27, 2025 at 12:00 PM PST.
The solicitation seeks to lease mail metering machines and package tracking equipment/software for a base year (April 1, 2025 - March 31, 2026) plus four option years through March 31, 2030. Key requirements include digital mailing systems with shape-based rating capability, processing speed of 125 letters per minute, multi-carrier capability (USPS, UPS), package tracking software, and wireless barcode scanners. The contractor must provide installation, training, maintenance with 4-hour onsite response time, and technical support. The VA requires FedRAMP authorization for any cloud components. This is an unrestricted competition under NAICS 532420 with a $40 million size standard. The equipment will be installed at the Jerry L. Pettis VA Medical Center in Loma Linda, CA, which processes approximately 265,000 outgoing mail items and 42,000 parcels annually.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C26225Q0464_3.docx | DOCX document | |
| RFQ Mailroom Equipment 36C26225Q0464 Revised with Due Date 3-10-25.pdf | ||
| Revised RFQ Mailroom Equipment 36C26225Q0464 Due 2-27-25.pdf | ||
| Approved Hand Held Computers-Devices.xlsx | XLSX spreadsheet | |
| RFQ Mailroom Equipment 36C26225Q0464 Due 2-24-25.pdf | ||
| 36C26225Q0464.docx | DOCX document |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| 1. Revised #2 and #3 of the Statement of Work 2. Answers to Vendors' Questions to Equipment Lease & Mailing |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 90815 |
| SOLICITATION NUMBER* |
| 36C26225Q0464 |
| RESPONSE DATE/TIME/ZONE |
| 02-27-2025 12PM PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| W065 |
| NAICS CODE* |
| 532420 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815
POINT OF CONTACT*
Contracting Officer Anette Doan Anette.doan@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
VA Loma Linda Healthcare System
11201 Benton Street
Loma Linda CA
| POSTAL CODE |
| 92357 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
1. Revised Statement of Work (SOW) Please refer to the “revised RFQ Mailroom Equipment 36C26225Q0464”
2. Response to RFQ 36C26225Q0464 Mailroom Equipment and Software Questions
1. In the Statement of Work 2.e. Mail Meter Equipment Features, it states “Stand-alone IMPB processing for priority mail, first class parcels, and package services that includes computer, label printer, and >70 pound scale.”
Q1.1. In order for the system to produce USPS IMpb compliant labels the solution must accept a recipient address, recipient full name and return address from the user and then transmit that Personally Identifiable Information (PII) to a cloud component regardless of the postage metering manufacturer. When using a cloud service all agencies under the executive branch, including the VA, are required to leverage a FedRAMP authorized cloud solution per the FedRAMP policy memo dated July 25, 2024:
(https://www.fedramp.gov/assets/resources/documents/FedRAMP_Policy_Memo. pdf) In order to comply with his policy does the government require the proposed solution to leverage a cloud component that is FedRAMP Authorized at time of offer submission and listed on the FedRAMP marketplace with a published FedRAMP package ID to protect Personally identifiable information (PII)?.
A1.1-The machine does not print addresses. The addresses are sent on the correspondence and put in a window envelope.
2. In the Statement of Work 2.e. Mail Meter Equipment Features, it states, it states “Multi-carrier capability (i.e., USPS, and UPS) to allow for rate shopping and to ensure continuity of operations for package shipments”.
Q2.1. In order for the system to produce USPS IMpb compliant labels the solution must accept a recipient address, recipient full name and return address from the user and then transmit that Personally Identifiable Information (PII) to a cloud component regardless of the postage metering manufacturer. When using a cloud service all agencies under the executive branch, including the VA, are required to leverage a FedRAMP authorized cloud solution per the FedRAMP policy memo dated July 25, 2024:
(https://www.fedramp.gov/assets/resources/documents/FedRAMP_Policy_Memo. pdf) In order to comply with his policy does the government require the proposed solution to leverage a cloud component that is FedRAMP Authorized at time of offer submission and listed on the FedRAMP marketplace with a published FedRAMP package ID to protect Personally identifiable information (PII)?.
A2.1-The cloud is not used. Addresses are generated on the correspondence and put in a window envelope and the meter is strictly used for postage.
Q3.1. In the Statement of Work 3. Parcel Tracking Equipment Features. Any inbound tracking solution scans carrier tracking barcodes and stores name and address data (PII).” In order for an inbound package tracking software to work on handheld scanners it must be downloaded. Will the VA allow the use of cellular hot spots to bypass network connection and system security to allow the software application to be downloaded and maintained on handheld scanners?
A3.1 No. The scanners will download software through the VA's wireless network. Scanning devices and systems after adoption may require an Enterprise Risk Assessment to permit creation of a subnetwork for these devices with appropriate rules for connection. Need for an enterprise Risk Assessment cannot be determined until a vendor and product have been selected.
Q3.2. Any inbound tracking software including on premise solutions have cloud components in order for the solution to work that differ from vendor to vendor. Does the VA require any solution with cloud components be FedRAMP authorized?
A3.2-Yes, we require FedRAMP for all cloud integration.
Q4.1. Will the VA please adjust the due date to allow three days for vendors to respond after the Q&As are posted?
A.4. Although the window for questions closed today, 2/18/2025 at 12:00pm PST, the offer submissions are actually due February 24, 2025, by 12:00pm PST (refer to section E.3.2 of Solicitation 36C26225Q0464.)
**After careful consideration, the due date is now extended to February 27, 2025 by 12:00pm PST.
See attached document: Revised RFQ Mailroom Equipment 36C26225Q0464 Due 2-27-25.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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