RFI RFID SOftware ABQ.docx

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 541512 (size standard of $34 Million). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide a UDI Tracker Premium, RFID Data Services (31 units), SSO Implementation, SSO Annual, and Services Plus that at a minimum meets the following salient characteristics with a brand name or equal product for the VA Albuquerque Healthcare System:

STATEMENT OF WORK (SOW)

1. Point of Contact (POC).

2. Contract Title. Raymond G. Murphy VA Medical Center (Albuquerque, NM) request for Security Assertion Markup Language (SAML) Licenses and services.

3. Background. The NMVAHCS is requesting purchase of UDI Tracker Premium, RFID Data Services (31 units), SSO Implementation, SSO Annual, and Services Plus, which will be utilized in conjunction with the facility owed UDI Tracking system to store biological implants to be in compliance with VA National Directive.

4. Scope.

a) Single Sign On (SAML) Implementation & Annual License The SAML Integration confirms the identity of a user and allows access to the UDI Tracker. A key feature of this is the single sign-on (SSO) capability. This will allow a user to enter their credentials only once and have access to multiple VA applications. Benefits of the SAML Integration and the SSO feature include reduced time spent re-entering passwords for the same VA user and will increase IT security.

b) Services Plus Services Plus provides year-round support to meet accreditation standards to keep the facility in compliance with Joint Commission. Subscribing to this program, will allow us to provide accurate responses to inspectors, and maintain bi-directional tracking. Maximize productivity and uptime while minimizing interference with staff workflows.

c) RFID Data Services & Support: RFID data services & support will assist the facility in the storage and management of the RFID Device transaction data received from the connected RFID Devices via Jetstream.

5. Specific Tasks. The proper installation of UDI Tracker Premium (software), RFID Data Services (31 units), SSO Implementation, SSO Annual, and Services Plus.

6. Performance Monitoring. N/A

7. Security Requirements. Vendor will not have access to VA Sensitive Information, patient records, or data.

For repairs or services performed during normal business hours at VA Albuquerque, contractors shall sign-in and obtain a badge and return the badge at the end of the day. submit a written service report outlining the services performed and completed to include location and parts used.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A

9. Other Pertinent Information or Special Considerations. N/A

10. Risk Control. N/A

11. Place of Performance.

Various OR and clinical locations throughout the NMVA facility.

12. Period of Performance. 1 base year plus 4 1-year options.

13. National Holidays

If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

14. BADGE

Contractor shall obtain a “Contractor I.D Badge” from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

15. PARKING

It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

16. SMOKING

Contractor personnel may smoke only in designated areas or off the grounds of the Facility. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.

17. INVOICING & PAYMENT

The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions – Commercial Items.

Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment.

The invoice MUST be itemized to include the following information.

1. Facility name and address where service was provided

1. Contract number

1. Purchase order number

1. Quantity

1. Cost

1. Date

No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.

-- End of SOW --

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested, and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?

(4) If you’re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.

(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?

(7) Please provide general pricing for your products/solutions for market research purposes.

(8) Please submit your capabilities in regards to the salient characteristics being provided and any information pertaining to “equal to items” to establish capabilities for planning purposes?

*** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all “equal to items" meet all required salient characteristics.

Responses to this notice shall be submitted via email to Daniel.Ruiz@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Thursday, December 26, 2024 at 10:00 a.m. PDT. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.