36C26225Q0005.docx

36C26225Q0005

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26225Q0005 36C26225Q0005 12-09-2024 Katharine Robert 520-792-1450 x 6670 12-20-2024 10:00

MST

36C262 Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723 X X 238210 $19 Million N/A X 36C649 Department of Veterans Affairs Northern Arizona VA Healthcare System 500 North Highway 89 Prescott AZ 86313-5001 36C262 Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page This solicitation is for a Base plus Four Option Years for Solar Photovoltaic Array PMR.

IAW FAR Part 13, this is a total SDVOSB set-aside requirement.

All inquiries due via email NLT December 12, 10:00 am MST to Contract Specialist: Katharine Robert Email: katharine.robert@va.gov All offers due via email NLT December 20, 10:00 am MST to Contract Specialist: Katharine Robert Email: katharine.robert@va.gov See CONTINUATION Page X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262 Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

General Information

This is a non-personnel services contract to provide Solar Photovoltaic Arrays Maintenance, Repair, Cleaning, and System Monitoring upgrade. These services were previously awarded under Contract 36C25820C0004. Please see the Federal Procurement Data System (FPDS.gov) for additional information.

The Northern Arizona VA Health Care System (NAVAHCS) has three solar arrays/ inverters on-site. Three of the Solar PV inverters are Advanced Energy Solaron® Grid-Tie inverters, the array is a ground-mount fixed array. The total capacity of the solar PV arrays is 1606 KW dc (nameplate). The ground-mount array was built by REC Solar, Inc. (now known as REC Solar Commercial Corporation): The PV modules have a minimum 10 years limited warranty of 90% power output 25 years limited warranty of 80% power output.

Site-Specific Safety Plan: The Contractor shall develop and maintain an effective Site-Specific Safety Plan to ensure services are performed in accordance with standard electrical and PV safety practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure safe services. The Contractor’s Site-Specific Safety Plan shall include a list of the Contractor-required safety training and a written procedure for Contractor personnel to follow in the event of a medical or site emergency. The Site-Specific Safety Plan is to be delivered within 21 days after contract award.

Place of Performance: The work to be performed under this contract will be performed at the Northern Arizona VA Health Care System, 500 N Hwy 89, Prescott, AZ 86313

Anticipated Period of Performance: 02/01/2025 – 01/31/2030; Base + Four Option Years

Key Control: Prior to commencing any work, Contractor personnel will sign-out a temporary Badge from VA police Dispatch bldg. 28 and key from the Main Boiler Plant Bldg. 111. Contractor shall establish and implement methods of making sure all badges/keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

Qualifications: Contractor Project Manager/Field Supervisor shall have at least 3 years of Solar PV experience and possess an OSHA 30-Hour Occupational Safety and Health Training Course card (submit resume and copy of the OSHA card).

PART 1: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

1.1 Services: The Government will either provide personnel to open inverter enclosures; array enclosures; and combiner box enclosures which may need to be accessed in order to perform the services under this contract; or will allow the Contractor personnel to check-out a key at the Boiler Plant and receive a temporary badge from the VA Police.

1.2 Utilities: The Government will provide access to a water source if they are required for performance of services (e.g., PV panel cleaning). The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment and ensuring that the inverter/array is fully on-line and properly inverting before locking up and leaving the site.

PART 2. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

2.1. Labor and Materials –ROUTINE MAINTENANCE:

Corrective Maintenance Service – corrective maintenance services not listed, within the scope of the contract. The contractor must provide all documentation to support any and all services to be covered. Any additional costs must be preapproved by the Contracting Officer.

2.2. Labor and Materials – MONITORING SYSTEM: The Contractor shall provide and install a cellular based monitoring system with up-to-date software.

· Install a new cellular communication equipment and / or

· Upgrade existing monitoring software

2.3. Labor and Materials – SERVICES OUTSIDE OF ROUTINE MAINTENANCE. the cost for materials/labor shall be submitted to PPOC for approval. Parts or equipment replaced or added to the PV systems must be compatible with the existing system/design.

2.4. Equipment. The Contractor shall provide all equipment required to maintain and repair of the Solar PV arrays, inverters, meters, etc. (e.g., common electrician equipment, man-lift, technician laptop, IR camera, water bowser, etc.).

PART 3. Specific Tasks:

3.1. ROUTINE MAINTENANCE: The Contractor shall provide the following services:

3.1.1. INVERTER AND INVERTER ENCLOSURE CLEANING: Every 6 Months. The Contractor may determine that it is important to replace/clean the inverter filters more frequently. If so, the Contractor shall bring this to the attention of the Program Point of Contact (PPOC).

· Inverter Cabinet Dry Wipe-Down; Inverter Filter Replacement; Inverter Cabinet interior vacuuming.

· ** Note that the filter for the Inverter is designed to allow for filter cleaning (rather than the need to replace the filter each time). The Contractor shall inform the PPOC if the filter is being cleaned or being replaced.

· Contractor shall develop and submit a checklist to document the inverter cleaning and inverter enclosure cleaning. Completed and signed checklists shall be maintained for each inverter and array, and copies submitted to the Government.

3.1.2. INVERTER AND ARRAY INSPECTION/SERVICE: Every inverter is serviced at least once a year. The Contractor may perform the annual inspection/servicing in conjunction with one of the Inverter and Inverter Enclosure Cleanings identified in 3.1.1). Inverter Inspection and Preventative Maintenance in accordance with manufacturer’s instructions and checklists.

Annual Inverter servicing shall include:

· Inverter and Inverter Enclosure Cleaning as identified in 3.1.1 (if the Contractor wishes to perform one of the two cleanings at the same time that annual inspection/service is performed).

· Thermal Imaging within inverter cabinet.

· Hot spot troubleshooting and proper torquing as required. If a situation is encountered that cannot be readily resolved, the Contractor shall submit its findings to the PPOC for subsequent discussion/decision on the path forward to resolve/repair the situation.

· Rescanning to confirm hot spot issue has been resolved.

3.1.2A. Annual Array servicing shall include:

· Visual inspection (e.g., inspection of PV panels for defects, heavy soiling, shattered glass, unsecure panels).

· Panel replacement as necessary.

· Visual Inspection of string lines (as accessible) and PV panel mounts (as accessible).

· String Combiner Box fuse checks and Array Combiner Box fuse checks.

· As accessible, visual inspection of system for corrosion, evidence of arcing, water infiltration into Array Combiner Boxes or String Combiner Boxes.

· Thermal Imaging (String Combiner Boxes, Array Combiner Boxes, as well as any PV Panels identified as suspect.)

· Hot spot troubleshooting and proper torquing as required. If a situation is encountered that cannot be readily resolved, the Contractor will need to submit its findings to the PPOC for subsequent discussion/decision on the path forward to resolve/repair the situation.

· Re-scanning to confirm hot spot issue has been resolved.

3.1.2B. PV PANEL WASHING:

· Array Panel Cleaning in accordance with manufacturer’s instructions. High pressure washing is not allowable.

· Use of biodegradable soap or any other cleaning products, in any manner, must be approved by the VA prior to use. It is possible that the use of cleaning products will not be allowed.

3.1.3. STANDARD INVERTER AND/OR ARRAY INVESTIGATION OF EQUIPMENT

AND COMPONENTS: As requested by the VA to investigate an inverter or array that is not operational. Contractor shall arrive on-site within 5 working days of receipt of request. It is anticipated that situations of this sort will not be able to be readily resolved, therefore, the Contactor will need to submit its finding to the PPOC for subsequent discussion/decision on the path forward to resolve/repair the situation.

3.2. TRAINING: One per year:

· One, approximately 1.5-hour training class for VA Shop personnel. Each class should be onsite training.

· Anticipate 4 VA personnel per training class.

· Suggestions for class topics include:

· Presenting a general overview of the VA PV systems. The purpose of this class is to ensure that VA Shop personnel are generally familiar with the overall layout of the PV systems; the connections to the VA grid; the operation of the PV systems; how to shut-down and bring-up the inverters per manufacturer’s instructions; inverter filter locations and cleaning practices; and PV safety precautions.

· Instructing VA personnel how to methodically trouble-shoot an array (e.g., importance of PV system drawings, starting at the string combiner boxes, working to the array combiner boxes, and then back to the inverter).

· Instructing VA personnel about the Maintenance and Operations issues that have been encountered in the past year, and details about how the issues were identified, investigated, and resolved.

· Instructing VA personnel about the main components of the inverters and the safety features of the inverters and array design.

· Instructing VA personnel on the use of the monitoring system and about any updates to the monitoring system.

3.3. CONTRACTOR SEMI-ANNUALY DOCUMENTATION: (SEE EXHIBIT 1 – WRITTEN DELIVERABLES SCHEDULE)

3.3.1. The Contractor shall maintain a running list using an PDF of all services provided to the VA identifying, at a minimum, the Solar PV array site serviced, the date of service, the dollar cost, the service issue, and the steps taken to resolve the issue.

By the 15th day of the month following the end of the semi-annual service an electronic copy of this running list shall be submitted to the PPOC.

3.3.2. By the 15th day of the month following the end of the quarter, the Contractor shall submit an electronic copy of all inspection checklists accomplished during that semi-annual service. Submit the electronic checklists to the PPOC.

3.4. CONTRACTOR ANNUAL DOCUMENTATION: (SEE EXHIBIT 1 – WRITTEN DELIVERABLES SCHEDULE)

· By the 21st day of the month following the Annual Service, the Contractor shall submit an electronic copy of the Annual Service Report. The report shall include a summary of the findings and repairs (as applicable) for each inverter, inverter enclosure, and array.

PART 4. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

4.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures:

National Electric Code

4.2. The Contractor may find this reference helpful:

PV System Operations and Maintenance Fundamentals, Solar America Board for Codes and Standards Report, August 2013

4.3. The VA has the following references available for Contractor use:

Operations & Maintenance Manual: Ground-Mount Array

EXHIBIT 1

WRITTEN DELIVERABLES SCHEDULE

List of all services performed (running record) Semi-annually by the 15th calendar day of the first month following the Semi-annual service.

*The list of services performed is needed only if services were performed in the previous 6 months.

Email 1 to PPOC

*Inspection forms are needed only if inspections were performed in the previous 6 months.

Email 1 to PPOC

Annual Inspection/Service Reports By the 21st day following the month that the Annual Service/Inspection was performed.

Email 1 to PPOC

EXHIBIT 2

EXAMPLES OF HISTORICAL SERVICES ON NAVAHCS INVERTERS AND ARRAYS

EXHIBIT 3

TABLE OF NAVAHCS INVERTERS AND PANELS

Size (KW ac)

(REC Group Panels)

EXHIBIT 4

WARRANTIES ON INVERTERS AND PANELS

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Full year inverter service Contract Period: Base POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z1MG - Maintenance of EPG Facilities - Solar

Monitoring System Upgrade, Including Software.

POP Begin: 02-01-2025 POP End: 01-31-2026

Module Washing

POP Begin: 02-01-2025 POP End: 01-31-2026

Active System Management and Preventive Maintenance.

POP Begin: 02-01-2025 POP End: 01-31-2026

Corrective Maintenance Service – corrective maintenance services not listed, within the scope of the contract

POP Begin: 02-01-2025 POP End: 01-31-2026

Full year inverter service Contract Period: Option 1 POP Begin: 02-01-2026 POP End: 01-31-2027

Monitoring System Software.

POP Begin: 02-01-2026 POP End: 01-31-2027

Module Washing

POP Begin: 02-01-2026 POP End: 01-31-2027

Active System Management and Preventive Maintenance.

POP Begin: 02-01-2026 POP End: 01-31-2027

Corrective Maintenance Service – corrective maintenance services not listed, within the scope of the contract

POP Begin: 02-01-2026 POP End: 01-31-2027

Monitoring System Software.

Contract Period: Option 2 POP Begin: 02-01-2027 POP End: 01-31-2028

Full year inverter service

POP Begin: 02-01-2027 POP End: 01-31-2028

Module Washing

POP Begin: 02-01-2027 POP End: 01-31-2028

Active System Management and Preventive Maintenance.

POP Begin: 02-01-2027 POP End: 01-31-2028

Corrective Maintenance Service – corrective maintenance services not listed, within the scope of the contract

POP Begin: 02-01-2027 POP End: 01-31-2028

Monitoring System Software.

Contract Period: Option 3 POP Begin: 02-01-2028 POP End: 01-31-2029

Full year inverter service

POP Begin: 02-01-2028 POP End: 01-31-2029

Module Washing

POP Begin: 02-01-2028 POP End: 01-31-2029

Active System Management and Preventive Maintenance.

POP Begin: 02-01-2028 POP End: 01-31-2029

Corrective Maintenance Service – corrective maintenance services not listed, within the scope of the contract

POP Begin: 02-01-2028 POP End: 01-31-2029

Monitoring System Software.

Contract Period: Option 4 POP Begin: 02-01-2029 POP End: 01-31-2030

Full year inverter service

POP Begin: 02-01-2029 POP End: 01-31-2030

Module Washing

POP Begin: 02-01-2029 POP End: 01-31-2030

Active System Management and Preventive Maintenance.

POP Begin: 02-01-2029 POP End: 01-31-2030

Corrective Maintenance Service – corrective maintenance services not listed, within the scope of the contract

POP Begin: 02-01-2029 POP End: 01-31-2030

36C26225Q0005

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [X] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to…