S06 36C26224Q0207 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

649-24-1-120-0005

00262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

00262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26224Q0207

11-22-2023

X

X X

December 8, 2023 by 4:00 PM MST

See CONTINUATION Page

The purpose of this amendment is to extend the offers due date by 10 days, from November 28, 2023 to December 8, 2023.

The SOW is also being updated to remove language regarding a Base Plus 4 Option Years. This solicitation will result in a single base year award.

Peter Kim Contracting Officer

CONTINUATION PAGE

Statement of Work for Indefinite Delivery/Indefinite Quantity Contract

1. Contract Title: Produce Contract

2. Background: Produce products needed for food production and meal service by Nutrition & Food Services (NFS) Northern Arizona Veterans Affairs Healthcare Center.

3. Scope: Contractor shall provide those products specified below. Contract period of performance shall be for one base year.

DESCRIPTION Case Size Quantity

APPLE FUJI 138 CT 22

ASPARAGUS JUMBO 11 LB 114

BANANA 40 LB 75

BLUEBERRY 12 CT 60

BROCCOLI CROWN 20 LB 4

BROCCOLI FLORETTE MINI 4/3 LB 70

CABBAGE GREEN 3 CT 36

CARROT MIX COLOR

ORGANIC

25 LB 4

CARROT BABY SLIM ORANGE 6/5 LB 21

CARROT SHRED 1/16" 4/5 LB 60

CAULIFLOWER FLORETTE 4/3 LB 76

CELERY 24/30 4

CELERY 3 CT 320

CELERY STICK 4/5 LB 20

CILANTRO CLEAN 4/1 LB 18

CABBAGE SHRED SLAW

3WAY MIX

4/5 LB 22

CUCUMBER WIREBOUND 45 LB 44

GARLIC WHOLE PEELED 4/5 LB 9

GRAPE GREEN 18 LB 20

GRAPE RED 18 Case 20

LETTUCE GREEN LEAF FILET 10 LB 42

LETTUCE ICEBERG SHRED 4/5 LB 10

MUSHROOM MEDIUM 10 LB 50

ONION GREEN CLEAN 4/2 LB 8

ONION YELLOW DICE 1/4" 4/5 LB 122

ONION YELLOW SLIVER 4/5 LB 90

ORANGE 113 CT 36

PARSLEY CELLO 4/1 LB 1

PEAR GREEN 38/40 LB 26

PEAR GREEN 3 LB 4

PEPPER BELL GREEN 5 LB 40

PEPPER BELL GREEN DICE

1/4"

5 LB 72

PEPPER BELL GREEN JUL

3/16"

3 LB 140

PEPPER BELL RED 5 LB 20

POTATO 90 CT 42

POTATO SWEET YAM JUMBO 40 LB 18

LETTUCE TUSCAN BLEND

GRN/RED

4/3 LB 4

LETTUCE SALAD MIX 6/5 LB 130

LETTUCE ARCADIAN HARV

RUBY

6/2 LB 2

LETTUCE SPRING MIX 4/3 LB 2

SPINACH BABY 4 LB 4

SPINACH CELLO 4/2.5 LB 30

SQUASH ACORN 38 LB 70

SQUASH YELLOW 22 LB 74

STRAWBERRY 8 LB 130

HERB THYME 4 OZ 2

TOMATO DICE 1/2" 5 LB 64

TOMATO GRAPE 10 LB

BULK

TOMATO GRAPE 12/1 PT 18

TOMATO 4X4 66

TOMATO 5X5 2

TOMATO SLICE 5 LB 6

ZUCCHINI 5 LB 44

ZUCCHINI 22 LB 40

Legend for Abbreviations in Chart: CT = Carton; LB = Pound; PT = Pint

4. Delivery Schedule:

a. Point of Contact: (928) 445-4860, Trapper Welch (6531) or Cherie Odom (7507)

b. Delivery Location: NUTRITION AND FOOD SERVICES DOCK, 500 N.

US HWY 89 Prescott, AZ 86313 Building 108, Courtyard B. The contractor is responsible for utilizing a delivery vehicle of which can deliver product directly to NFS dock.

c. Delivery Hours: 0700-1400

d. Delivery Frequency: 2x/week; Tuesday and Friday

e. Delivery Expectations:

i. Deliveries will be at or about the same time each delivery day and within the established delivery hours.

ii. The contractor will inform the VA Medical Center of any issues during travel that could postpone the scheduled delivery at a later time.

iii. If a delivery date falls on a federal holiday and the contractor isn’t operating, the contractor must establish an alternative delivery date and inform the VA Medical Center of the new date(s) at least 2 weeks in advance.

iv. Contractor will utilize clean durable and reusable storage racks to deliver and store products in.

v. The delivery driver will remove all unused/empty storage racks after every delivery.

vi. Deliveries will not be stacked higher than 5 feet high.

vii. Driver to issue credit at time of delivery when items are damaged, missing, or short dated.

viii. Driver will wait until food is inspected by Supervisor or designee before leaving premises.

ix. Products will be delivered in clean and refrigerated vehicle.

5. Food Safety Standards and Guidelines: All current USDA standards and guidelines must be met throughout the entire production, packaging, labeling and delivery process. All items must be labeled with shelf life or expiration date.

Items not properly labeled will be returned.

6. Quality:

a. NFS reserves the right to return products in the original packaging for full credit if they have visibly signs of poor quality within 24 hours after delivery.

b. Products delivered will have a minimum shelf life of 5 days.

7. Food Recalls: The contractor is responsible for immediately notifying NFS via phone and email of any food recalls related to items delivered to the VA from the contractor.

8. Orders:

a. Authorized personnel from NFS will enter produce orders on contractor’s online website by 5 pm the day before the items are needed. In the event an online order cannot be made due to technical difficulties, NFS may place orders via email or phone.

b. Orders are based on facility needs and amounts will increase or decrease in conjunction with demand. Demand is based on veteran nutritional needs and preferences of which can vary from month to month.

c. There will be no minimum order restrictions for delivery.

9. Failure to Deliver

a. If the contractor fails to deliver the requested item(s) or acceptable substitute, or to deliver during the required time-period, the Government may purchase the item from other source(s). The contractor will be held liable for any additional costs associated with procuring item(s) from non-contract sources.

Federal Holidays

New Year’s Day January 01

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

Identification, Check-in, Parking, and Smoking Regulations

Identification

The vendor's employees shall wear visible identification at all times while on VAGLAHCS premises. Contractor employees shall report to VA Police upon entry to the VAGLAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the COR or designee’s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with VAGLAHCS Police if the VAGLAHCS COR or designee is not available.

Parking

It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office.

The Contractor assumes full responsibility for any parking violations.

Smoking

Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures.

The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke Free: vhasmokefree@va.gov.

This VHA directive is scheduled for recertification on or before the last working day of March 2024. This VHA directive will continue to serve as national VHA policy until it is recertified or rescinded.

Weapons and Contraband

Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, shall be subject to search. Violations of VAGLAHCS regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Safety

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VAGLAHCS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137.

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

Contractor Personnel

Contractor’s Program Manager

The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor’s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

Contractor’s Employees

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

Contractor Qualifications & Other Responsibilities

Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

Insurance Coverage

The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

Invoicing and Payment

Overtime & Holiday Pay

Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor will bill and be paid for actual services provided by Contractor personnel.

Contractor will not be paid for “availability” or “on-call” services unless otherwise provided herein.

Invoices

Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the VAGLAHCS COR all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.