36C26224Q0082 0003.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

85297

Network Contracting Office (NCO) 22 Carl T. Hayden VA Medical Center (VAMC) 650 East Indian School Road Phoenix, AZ 85012-1839

POINT OF CONTACT*

Contracting Officer Norman Napper-Rogers Norman.Napper-Rogers@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Northern Arizona VA Healthcare System (NAVAHCS)

Bob Stump VA Medical Center (VAMC)

500 N Highway 89

Prescott AZ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

CONTINUATION PAGE

The purpose of this amendment is to answer contractor questions and submit a final SOW change, minor, to the contract solicitation. The manufacturer has combined the Part Number for the Door Licenses and so the one license covers all of the doors. Also, we are changing from Option Years to Phases so allow for a speedier process. Depending on availability of funds several phases may be completed in the same fiscal year. Pricing should be indicative of the phases, with the understanding that the initial funding is only for Phase I. Should Phase I be completed before September 30, 2024, and there be more funds available to complete all of Phase II, the Government has the ability, not the obligation, to enact Phase II.

Please note the following attachments were added to the Contract Opportunities site folder as discussed during the site visit. The missing floor plans for B162 and B164, and the C-CURE iSTAR Controller Report, SWH02 – All Doors Report, SWH09 Input Status Report, Outputs Report, and SWH16 Reader Status Report. It is the contractors responsibility to download these from the Contract Opportunities Site as they need them.

**IMPORTANT** This solicitation is being made under FAR part 13 Simplified Acquisition Procedures. No further discussions will be conducted. Interested contractors shall only send their best offer with their capability statement, if any.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All quotes regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Quotes should be based on the information provided as no discussions will be allowed. Point of Contact Norman Napper-Rogers, Contracting Officer, Norman.Napper-Rogers@va.gov.

QUESTIONS & ANSWERS

1. Are there drawings/floor plans for these buildings, or would we be able to conduct a job walk at the sites? (Site visit for Prescott, drawings/floor plans for satellites.)

Drawings of the facilities upgrades will also be available.

2. Are the hardware items in the schedule the requested replacement items for the CCURE\Software house hardware items?

The old CCURE system has many anomalies, so the new Hirsch system is a direct replacement of all old CCURE hardware.

3. Can the Government confirm the POP dates?

The contract will be funded in Phases and the Phases can be completed earlier, and a new phase started if funding is available earlier. The POP is being modified to the following dates 01/01/2024 – 12/31/2024 (Phase I), 01/01/2025 – 12/31/2025 (Phase II), 01/01/2026 – 12/31/2026 (Phase III), 01/01/2027 – 12/31/2027 (Phase IV). This will allow for continued progression throughout the contract and can make shorten the project time.

4. Can the customer identify the existing Hirsch system to include the server model, system ID, software version, etc.?

Server is a custom Build, Velocity/Hirsch software ver. 3.8.4

5. Can the customer also confirm if the Hirsch Support Agreement is still active?

It is currently active.

6. Can the customer clarify the requirement for upgrades across 4 option years?

Provide software and firmware to maintain updates and compliance, in a phased deployment.

7. Are these buildings not ready for an upgrade?

All buildings are ready but is contingent on availability of funding.

8. Can the Contractor propose a shorter delivery schedule?

No. The schedule is contingent on funding.

9. The Bill of Materials is identified for all building during the base year and option years 1-3. However, a Bill of Materials has not been provided for the building in Option Year 4. Can the customer provide this list of materials so that OY4 can be quoted?

What was Option Year 4, the CBOCs, is being removed from the contract at this time. There will be no need for this information at this time.

A.1 STATEMENT OF OBJECTIVES (SOO)

1. Contract Title

Hirsch Security Systems Upgrade.

2. Background

The Northern Arizona VA Healthcare System (NAVAHCS) requires the outdated and non-compliant CCURE system, of the Bob Stump VA Medical Center (VAMC), to be replaced with Hirsch Velocity compatible hardware in order to meet Federal Information Processing Standards (FIPS) 201 Compliance. The services shall comply with this Statement of Objectives (SOO), all VA, local, state, and Federal policies, and regulations.

3. Objective

The objective of this service contract is to have a contractor to furnish all labor, materials, supplies, tools, equipment, parts, software (needed for the general operation of the equipment), travel, ICRA Barriers, supervisors, and qualified personnel to perform a security systems upgrade, as per below scope.

4. Scope

The contractor shall provide all labor, materials, supplies, tools, equipment, parts, software (needed for the general operation of the equipment), travel, ICRA Barriers, supervisors, and qualified personnel to accomplish the tasks outlined in this SOO. Contractor is responsible for all subcontractors required to complete reports.

All work shall be performed during normal hours unless otherwise approved by the COR or his/her designee.

The proposed project includes the following:

· Contractor to provide all materials, equipment, parts, labor, terminate, install, access control cable runs from access control panels to access control doors and supervision to complete each one of the buildings as noted below.

· Furnish, install, and replace any existing CCURE\Software house hardware with Velocity compatible hardware to buildings without current access control and to buildings that need additional access control to meet compliance.

· Provide and install Vision software and VMS (Video Management System) server/NVR (Network Video Recorder) along with video wall.

· Provide and install Vivotek Vast compatible cameras to all IT closets.

· Integrate Identiv Vision to existing Hirsch Velocity system.

· Software Install and Training

· Furnish Any Vision Software License ‐ Federal that maybe required. Update Software and Firmware for all new Hirsch/Identiv panels, and Software.

· Provide 40 hours of admin training on Hirsch/Velocity software for 6 people.

· Provide 40 hours of Installer training for Vision software and camera installation for 2 people.

· Drawing Files: Provide updated drawings for entire system.

· Meeting Minutes: If any meeting for this project is necessary, COR will maintain or produce meeting minutes.

· VA Standards: Conform to the following standards, policies, regulations, governing agency, and any other local, state, or federal guidelines that are not listed here.

· OSHA Regulations, www.osha.gov.

· VA Standards, www.cfm.va.gov/til/.

· Codes: The following codes and criteria shall be utilized to the extent applicable. The contractor should have personal copies of these documents for use during the project. The contractor shall make the COR aware of any conflicts between these documents and VA Handbooks, as applicable to this project, and obtain a decision.

· Upon completion of installation, contractor shall provide necessary operator training on the new Security System, and any associated O & M documents as well as As-Built Drawings showing the location of equipment, cable runs and power locations.

· Disposal of any or all hazardous material produced during this replacement project shall be the responsibility of the contractor.

· Time requirement to complete the project: as these buildings serve employee work areas, contractor shall make any attempt to complete the project within a minimum possible time and contractor shall ensure they have all materials to complete the project without any delay.

· Contractor to provide all materials, equipment, parts, labor, terminate, install, access control cable runs from access control panels to access control doors and supervision to complete each one of the buildings as noted below.

· Buildings to Upgrade and replace all Software house hardware. (Includes Licensing)

· Phase I: All Door Licenses, B107, B148, B160, B164,

· Phase II: B108, B117, B151, B158, B161 and B162.

· Phase III: Water Tower, T6, B12, B13, B14, B15, B16, B22, B28, B29, B32, and B70.

· Phase IV: B111, B112, B154, B155, B156, B159, and B165.

5. Schedule

Phase I

NAVAHCS Facility

B107

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B148

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B160

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B164

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

Phase II

B108

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B117

B151

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B158

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B161

B162

Phase III

Water Tower

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

T6

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B12

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B13

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B14

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B15

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B16

B22

B28

fMisc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B29

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B32

sMisc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B70

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

Phase IV

B111

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B112

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B154

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B155

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B156

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B159

Misc. Materials, Backboards, Anchors, Nuts/Bolts, Silicone, etc.

B165

6. Security Requirements

The C&A requirements do not apply, and Security Accreditation Package is not required.

This service does not involve Contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6.

7. Period of Performance

Work Hours

Normal hours of operation are Monday through Friday from 6:00 am to 6:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

All time shall be approved in advance by the Contracting Officer’s Representative (COR). Allow 5-days for approval of any alternate working hours needed.

Federal Holidays

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

8. Identification, Check-in, Parking, and Smoking Regulations

Identification

The vendor's employees shall wear visible identification at all times while on NAVAHCS premises. Contractor employees shall report to VA Police upon entry to the NAVAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the COR or designee’s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with NAVAHCS Police if the NAVAHCS COR or designee is not available.

Parking

It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

Smoking

Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures.

The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke Free: vhasmokefree@va.gov.

This VHA directive is scheduled for recertification on or before the last working day of March 2024. This VHA directive will continue to serve as national VHA policy until it is recertified or rescinded.

Weapons and Contraband

Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, shall be subject to search. Violations of NAVAHCS regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Safety

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on NAVAHCS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137.

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

9. Contractor Personnel

Contractor’s Program Manager

The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor’s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

Contractor’s Employees

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

10. Contractor Qualifications & Other Responsibilities

Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

11. Insurance Coverage

The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of Arizona laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

12. Invoicing and Payment

Overtime & Holiday Pay

Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for “availability” or “on-call” services unless otherwise provided herein.

Invoices

Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the NAVAHCS COR all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.

See attached document: Price-Cost Schedule.

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Amendment to a Previous Combined Solicitation