S06 Attachment 5 RFI Question and Answer Loma Linda Rev 2_3.4.24.pdf

RFI Questions & Answers

Project Name: Upgrade Electrical System at the Loma Linda VA Healthcare System Solicitation Number: 36C26224B0005

Question 1

Q: 858.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance – sample certification mentioned in Item 3 o BID SUBMISSION requirements Page 7 of 69

Did not see on RFP, please provide.

A: Sample certification provided within the clause as identified in the solicitation. See 4.24 VAAR 852.219-75 page 67.

Question 2

Q: The RFP states the site visit is not mandatory although in the drawings under general note ‘G’ states the walk is mandatory.

A: The government is aware of a discrepancy regarding site visit attendance. Please disregard all text in the drawings and documents stating, “Due to the complexity of project, attendance of pre-bid walk through is mandatory – no exceptions”. This note accompanies multiple drawings, and it is not correct. Refer to SF 1442 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS for site visit information.

Attendance of the site visit is not mandatory; however, all bidders are strongly encouraged to attend.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Question 3

Q: Specification Section 00 01 15 – List of Drawings shows Drawing Sheets L1, L2, & L3. These Drawing Sheets were not provided in the Drawings file. Will the VA provide these missing sheets or notify the Contractors that the “L” Sheets will not be a part of this project?

A: Drawings L1, L2 and L3 do not exist, please ignore.

Question 4

Q: The Specifications provided do not have an index (Table of Contents) of the included Sections. The Contractor is not able to determine the correct inclusion or exclusion of Specification Sections. Will the VA provide a Table of Contents for the Specifications?

A: Please see Attachment 6 Division 01 Specs.

Question 5

Q: Will the VA clarify if any hazardous materials will be encountered in assemblies scheduled for demolition or disturbance?

A: See Attachment 7 Lead and Asbestos Survey

Question 6

Q: Will the VA clarify if HAZMAT Surveys can be provided for the areas where wall assemblies will be disturbed?

A: See Attachment 7 Lead and Asbestos Survey

Question 7

Q: Panels 4ALD, 4ALC, 4ALB and 4ALA in service Bay 1 on 4th floor are being replaced as part of the 4NW project. We believe there may be other panels that have been recently replaced. Will the VA clarify if recently replaced panels must be replaced again under this project or will those panels be removed from the scope of work? If recently replaced panels are deleted from this project scope of work, will the VA provide a comprehensive list of panels to be deleted from replacement?

A: Please provide bid under the terms of the drawings.

Question 8

Q: Some of the panels have an extended section to the panel (e.g., Pic.1 on EP100A.1). This condition existed on the 4NW project, and we have been advised that they don’t make such panels anymore.

The extended section is a timer for lighting. A separate panel for the timer section had to be installed for the 4NW project. Will the VA provide clarification for this problem and provide a detail or instructions for a separate lighting timer panel where required?

A: Please provide bid under the terms of the drawings.

Question 9

Q: Will the VA clarify if any Division 1 Specification Sections will be issued for this solicitation?

A: See attachment 6 Division 01 Specifications.

Question 10

Q: Will the VA clarify if the Contractors Superintendent, if duly qualified, may also serve in the roles of SSHO and CQC, or will a separate individual be required for either of those two roles for this project?

A: Superintendent cannot be the SSHO but may serve as CQC if qualified. See spec 01 45 00 for more information.

Question 11

Q: Please provide general requirements. None were included in the specifications / project documents.

A: See revised specs

Question 12

Q: What are the work days/hours for the project?

A: Facility working hours will be 7am to 4 PM Mon- Fri. Except Federal Holidays. Contractor shall keep in mind that hours may need to adjust to minimize any disturbances to facility operations.

Question 13

Q: Notice for providing shutdowns varies in different locations of plans/specs – 10 days, 21 days, 30 days. Drawings – Page E-000, Electrical Notes – Line G states a (10) Day notice is required for power disruptions; EP101A, General Notes Line E states a (21) Day notice is required for power disruptions.

SOW – Page 1, Section B – Line 3 indicates that a (30) Day Notice is required. What is the correct notice requirement for Outage Requests?

A: The shutdown times are dependent on what is being shut down, contractor shall coordinate with VA staff on case by case basis.

Question 14

Q: What are the days/hours allowed for shutdowns?

A: Shutdowns shall be scheduled to minimize impacts to hospital operations and will be considered on a case by case basis.

Question 15

Q: How many panels will the VA allow the GC to take down at one time? The Scope of Work calls for removal and replacement of approximately (150) 120/208 volt electrical panels, but the drawings show a combination of electric panels/distribution panels/MCC/transformers totaling 257. The SOW and the Solicitation give period of performance (270) calendar days to complete the entire project or

(38) weeks. Please note that after the submittal process the longest lead time is currently 40 weeks (longer than the period of performance). There also needs to be scheduled shutdowns on 257 panels (pieces of equipment) to perform the work. Outside of submittal process and procurement, to complete the equipment removal and replacement in 38 weeks there would need to be seven (7) shutdowns each week. See attached. Will the VA extend the period of performance to 2 years to accommodate submittals, procurement and install?

A: Shutdowns shall be scheduled to minimize impacts to hospital operations and will be considered on a case by case basis. Period of performance can be discussed during the kickoff.

Question 16

Q: How many shutdowns can be scheduled for one day?

on a case by case basis.

Question 17

Q: How many shutdowns can be performed concurrently?

on a case by case basis.

Question 18

Q: Section 00 01 15 List of Drawings Sheets lists drawings: L1 Site Plan; L2 Planting Plan; L3 Site and Planting Details. Please provide missing plans or revise 00 01 15 List of Drawings Sheet.

A: Please ignore, drawings do not exist.

Question 19

Q: Drawing EP101I – Key Note #1: Instructs the contractor to remove and replace panel with new.

(MCC-MCA). Question: The Motor Control Center is the main heartbeat of the HVAC System. The complete removal and replacement will take days to complete. There are no notes for temporary services for this equipment during the replacement. Will the VA provide temporary services for the systems while the removal and replacement take place, or will the contractor be responsible for this temporary service?

A: Contractor shall provide temporary power.

Question 20

Q: Drawing EP101I.1 / Photo #5 corresponding directory notes “Circuit Breaker Only”. Clarify if the entire Motor Control Center MCC-MCA is to be replaced or only circuit breakers?

A: The directory notes are intended to be read with the remarks column on the same table. Please bid the job as shown on the drawings..

Question 21

Q: Drawing EP101J.1- Panel IELD: This panel and many like it have relay panels below or adjacent to the panels. Most have time clocks connected to these relay panels for lighting controls. Is the Contractor supposed to remove and replace these relay panels also or leave in place and reconnect?

A: Relay panels are out of the scope of this project, this is contractor means and methods. Relay panels should not be damaged and retain functionality during the installation of the panel.

Question 22

Q: To be clear, where Distribution Panels have a Key Note #1- The contractor is to remove and replace the entire panel with new breakers. What about the panels not marked but have fused disconnects?

Will these require replacement of the disconnects also?

A: Refer to drawings for equipment to be removed and replaced.

Question 23

Q: Drawings EP501 – EP508 call for a “Smart Panel” to be installed within Distribution panel boards.

This appears to be typical for all distribution boards. Please provide a specification or additional details on what components and functions are required for the “Smart Panel” to meet the intent of the key note.

A: A “Smart Panel” is a panel with ethernet connection port.

Question 24

Q: EP501 – EP508 Keyed Note #3 states, “Provide “Smart Panel” with Category 6 technology within distribution panel board.” Please clarify if this should be CAT 6 or CAT 6A.

A: Category 6A

Question 25

Q: Keynote 4 on EP101A (and throughout the drawings) states “Distribution Switch provided by VA”.

Will the VA install and configure the Switch? Will these be installed before the project end date ?

What configuration, integration, and or testing will be required by the contractor as far as the smart panels are concerned?

A: Distribution switches noted will be installed later by VAMC. Contractor needs to route CAT 6A cabling in conduit to the area shown.

Question 26

Q: If the VA provided Distribution Switch is to be installed by contractor please provide specification, product data, and installation instructions.

A: Distribution switches noted will be installed later by VAMC. Contractor needs to route CAT 6A cabling in conduit to the area shown.

Question 27

Q: If it is deemed that there may be an area or areas where “temp power” will be needed during an outage. Will the VA provide that “temp power” or will the GC be asked to provide?

A: GC shall provide.

Question 28

Q: There is no specification section in the bid documents for "Arc Flash study" and or "Overcurrent protective device coordination study". According to the VA Electrical Manual Section PG-18-10, section 1.10.4, an arc flash study and coordination study is required. Please confirm if these will be required for this project?

A: Previous ARC Flash study was completed, see Attachment 8 Arc Flash Study.

Question 29

Q: Are we allowed to reuse the panel cans?

A: No.

Question 30

Q: Are we going to need to extend the concrete pad for the MCC?

A: Assume “YES”.

Question 31

Q: Are all the electric rooms identical?

A: Very similar, see drawings for more details.

Question 32

Q: How much night work/weekend work is KTR to assume for bidding purposes.

A: Means and methods, contractor needs to understand that shutdowns need to minimize impacts to the hospital and bid accordingly.

Question 33

Q: Will KTR be responsible for temp power during work?

A: Yes.

Question 34

Q: Is KTR responsible for providing an Arc Flash study?

A: See Attachment 8 Arc Flash Study

Question 35

Q: Could you please specify the allotted time frame/window for replacing each subpanel with the power off?

A: Contractor means and methods.

Question 36

Q: Are we permitted to perform splices in some of the panels if the feeders are not long enough to reach the main breaker/main lugs?

A: No splices permitted.

Question 37

Q: For panels labeled as critical power, what are the time constraints or guidelines we need to adhere to during the replacement process? Additionally, what arrangements should be made when working on those panels? Are we allowed to utilize an external source of temporary power in such cases?

A: Yes

Question 38

Q: Does the VA have a preference for a specific brand such as Eaton, Square D, or Siemens for the replacement equipment?

A: This requirement does not specify brands for the replacement equipment.

Question 39

Q: Are main breakers mandatory for the subpanels, or is there flexibility in this requirement?

A: If main breaker is in existing panel, then it shall be in the new panel as well.

Question 40

Q: Sheet E-000. Electrical Legend. Communications Note. “Indicates 3 data ports.” Is the data cable between the new panel and the IT server rack 1 CAT6 or 3 CAT6? Is it CAT6 or CAT6A? Plenum or non-plenum cable?

A: Category 6a installed in EMT conduit system.

Question 41

Q: Some drawings such as EP100A show new panels but have no Keynote indicating the CAT6A cable requirement. Will the VA clarify if these new panels without a Keynote get a data cable or not?

A: Smart Panels are indicated on drawings.

Question 42

Q: Some drawings such as EP101I show have MCC with different sections. Will the VA clarify if each section will require a CAT6A cable?

A: A single ethernet shall be able to monitor across and bus connections and monitor all breakers.

Question 43

Q: What is expected for the smart panel? Will a power meter with internet connection be acceptable?

A: Ethernet connection.

Question 44

Q: Can the VA please provide specs for the smart panels scope seen in dwgs EP501 through EP508 Pages 114 - 121?

A: There is no VAMC specification for “Smart Panels”, will review at time of shop drawing submittal.

Question 45

Q: Please give dimensions of all entryways where gear is to be removed & upgraded, access for equipment that needs to be moved throughout building.

A: Refer to floor plans for physical dimensions at doorways and other openings.

Question 46

Q: Will site Supervisor be able to double or triple hat to cover the duties of QC and Safety mangers on site?

A: Super intendent may only QC what they are qualified to QC and safety cannot dual hat see spec 01 45 00.

Question 47

Q: Please confirm if all gear shutdowns are to be during regular day shift or if night shift is required. If so what time can this work be performed?

A: Gear shutdowns will need to take into account minimizing impacts to facility operations. Day or night shift may be required on a case by case basis.

Question 48

Q: Please confirm if any night work or weekend work will be required and what part of the scope this will be required for.

A: This work may need to be required to minimize operational impacts.

Question 49

Q: Please confirm if there's a designated laydown area for equipment & materials on site and where that will be located.

A: There is minimal laydown area in the facility. This will be discussed during the kickoff.

Question 50

Q: Please confirm if there will be a designated parking area for our crews on site & if there will be any parking fees.

A: No parking Fees, contractors shall park on the South East quadrant of the hospital.

Question 51

Q: Please confirm if there will be a material delivery time window for this project.

A: This can be discussed during the kickoff meeting.

Question 52

Q: We do not see any details on the plans referring to the main meter service entrance for the gear being upgraded. Please provide details on the main meter service entrance and main breaker types/models being used.

A: This requirement does not specify a particular brand name. Please meet the required specifications and/or features.

Question 53

Q: We do not see any details on the plans referring to grounding. Please provide a grounding detail diagram for this site.

A: Grounding system is existing to remain, the contractor shall connect new panels and equipment to existing grounding system. Grounding details are not required for an existing grounding system.

Question 54

Q: On the site walk it was confirmed that all existing Gear was Westinghouse or Eaton. Please confirm any manufacturer for new replacement Gear is acceptable for this project. It does not clarify in the specs which manufacturer to use.

A: This requirement does not specify a particular brand name. Please meet the required specifications and/or features.

Question 55

Q: Certain panels being shutdown/replaced have critical equipment, is temp power required on this project during shutdowns?

Question 56

Q: Mentioned during the job walk there are badging requirements for this project, will there be any costs associated with badging?

A: No

Question 57

Q: Please provide lead & asbestos reports for this site.

A: See Attachment 7 lead and Asbestos Survey.

Question 58

Q: Please clarify if the existing seismic bracing for the floor mounted panels will be reused?

Question 59

Q: Please clarify if the panels directory will be as shown in the drawings? Some panels say, “existing load”.

A: The panel directories were provided during the time of the design any changes need to be captured on the new panel directories.

Question 60

Q: In the Drawings, there are Panels in the panel schedules that indicate a Fames sizes at 50amps, 100amps, 150amps and may not show a Main Circuit Breaker included. Please provide clarification if the Frame size will be considered the Full Bus rating for the New Panel Board.

A: If the panel is MCB provide new panel with MCB, if existing panel is MLO, then provide new panel with MLO.

Question 61

Q: In the Bid Construction Drawings, there are Panels in the panel schedules that indicate a Fames sizes at 50amps, 100amps, 150amps and indicate it’s a Main Circuit Breaker. Please provide clarification if this is also the Full Bus Rating for the New Panel. Please refer to drawing EP103F.1 and EP103F.2 for Panel Board 3PLD and Panel Board 2CP3 which shows both scenarios.

A: See question No. 60 for response.

Question 62

Q: In the Bid Construction Drawings, there are Panels in the panel schedules that indicate a Main Lug Only Panel board but, in the pictures, it appears to be a Main Circuit Breaker. Please provide clarification if the New Panel will be a Main Lug only and not Main Circuit Breaker is required.

A: If existing panel is MCB, then new panel will be MCB, if existing panel is MLO, then new panel shall be MLO.

Question 63

Q: In the Bid Construction Drawings, there are existing Panels in the survey pictures that are 30, & 42 spaces. The new panel schedules show some of the panels to be upsized from a 30 space to 42 space panel or from a 42 circuit to a 56 circuit or a panel from a 42 circuits to a 72 circuit. Please provide clarification if we are to assume for bidding purposes that there is adequate space available to install the new panel board and panel will not be required to be relocated. Please note that at the site visit we were not taken to every equipment and could not field verify.

A: The panels if near full capacity were increased in circuit capacity, the new panel schedules reflect the upgraded panels.

Question 64

Q: In the Bid Construction Drawings, the survey pictures are not clear how many panel boards are bottom feed. Due to site walk limitations to see all of the electrical equipment to be replaced, please provide answers to the questions below clarification and for bidding purposes.

Q.2) If there is no space available, are we to assume and for bidding purposes that bottom feed panel boards are Rigid Galvanized Risers and will have to be reduced? Information was not made available to A/E.

Q.3) For bidding purposes please quantify how many panel boards are bottom feed with Rigid Galvanized Risers and conduit size. Information was not available to A/E.

A: Number of bottom fed panelboards is unknown.

Question 65

Q: Please provide clarification if new equipment service pads will be required for the new distribution boards and Transformers. If so, please provide a drawing/detail for these pads.

A: Generally “NO”, however the A/E can ‘not answer definitively because we won’t know the exact size and dimensions of equipment until we receive submittals.

Question 66

Q: In the Bid Construction Drawings, the picture provided for Panel Board 3MHA is actually a drawing for a Step-Down Transformer. Please provide correct picture of Panel 3MHA.

A: No picture available.

Question 67

Q: In the Bid Construction Drawings, there are currently approximately 150 Distribution Panels Boards shown to be new. In the notes it states to replace the fuses with Circuit Breaker types. It also shows to provide one 3/4" EMT for a CAT 6A cable from the IT Server Switch to the New Distribution Board.

Please provide additional information of what equipment and what functions are required at the New Distribution Board for the CAT 6A cable to terminate.

A: Smart Panels indicated on drawings shall have ethernet connection.

Question 68

Q: In the Bid Construction Drawings EP- 401 , EP- 402, EP- 403, EP- 404, EP- 405, EP- 406, EP- 407, EP- 408 under Note #B, it references the replacement all Distribution Panel Boards with Fuses and replace them with Circuit Breaker type. Please provide clarification if this is accurate or if only the panel called to be new in the construction drawings are to be replaced.

A: Refer to floor plan for panel names and quantities of panels to be replaced.

Question 69

Q: In the Bid Construction Drawing EP103F, Panel 3PHA shows to be new. but drawing EP103F.1 it identifies Panel 3PEH. Please Clarify if this is a Typo and if the information provided is correct in the panel schedule for the panel board called to be replaced is correct.

A: Yes, typo.

Question 70

Q: Please verify if Distribution Board Panel HXRP requires it to be a equipped with Smart equipment.

A: Refer to floor plans for information.

Question 71

Q: Please provide a picture of the existing Distribution Board Panel D4AL. It appears the picture provided is from existing Panel Board 4ALE.

A: No picture available.

Question 72

Q: In your main solicitation cover sheet, the completion time allowed for this project is 270 calendar days. Will additional time be granted due to extended lead-time of American Made Compliant Panel Boards, Distribution Boards, Transformers, and Motor Control Centers? Currently Panel boards are 26 - 32 Weeks, Distributions Boards and MCC are sometimes 48 - 52 Weeks, Transformers are between 26 - 28 Weeks. These times are all from the receipt of VA approved submittals. Will the VA publish (2) Notices To Proceed, one for the start of the submittal process and the second for the start of construction?

A: One (1) Notice to Proceed (NTP) will be issued for the start of construction.

Question 73

Q: Clarification is being requested for the time allowed for construction of approximately 150 - 120/208 Panel boards in the Statement of Work. After reviewing the construction drawings there are approximately 201 - 120/208, 277/480V Panel Boards, 47 - 120/208, 277/480V Distribution Boards, 5

- Motor Control Centers, and 4 - Step-Down Transformers. Due to the potential increase of Panel Boards, Distribution Boards, MCC, and Transformers not currently accounted for, will additional Period of Performance time be granted?

A: The Period of Performance is changed to 365 calendar days.

Question 74

Q: Electrical Equipment vendors all question and request clarification in regard to the Buy American Compliant Clause 4.11 In your main solicitation. Please provide guidelines of American Made Compliant Requirements for Panel Boards, Distribution Boards, Transformers, and Motor Control Centers. Based on the value of the construction contract being estimated between $5M - $10M, Vendors are unable to determine which of the following two clauses applies. Please provide Clarification for which of these to clauses apply:.

FAR 52.225-9, Buy American - Construction Materials (OCT 2022) - Applies to construction contracts less than $7,032,000.

FAR 52.225-11, Alternate I Buy American - Construction Materials under Trade Agreements (Dec 2022) - Applies to construction contracts greater than $7,032,000 but less than $12,001,460.

A: FAR 52.225-9 is applicable to this requirement.

Question 75

Q: In the Bid Construction Drawings, there are currently approximately 201 Panels, 47 Distribution Boards, 5 MCC's, and 4 Step-Down Transformers. The provided pictures provide do not accurately depict actual field conditions. At the site walk, we could not field verify conduit sizes nor true filed conditions due to the large number of contractors attending the site visit. At the site walk, contractors were shown one Service Bay Condition and one 5 section MCC which not sufficient information for the amount of equipment shown to be replaced. For bidding purposes, can you provide additional pictures of worst-case scenarios of panel boards that are shown to be replaced?

A: Site walk conditions and parameters outside scope of A/E, refer to E900 series drawings for picture information.

Question 76

Q: What are the salvage rights for the demolished electrical equipment and materials?

A: Contractor is responsible for disposal of all electrical equipment demod.

Question 77

Q: Quoted lead times on MCC’s are expected to be 40-52 weeks minimum with no expediting option.

Schedule calls out for a 270-day (38 weeks) schedule. With this conflict, will an extension to the schedule be allowed, expected, considered?

A: The Period of Performance is changed to 365 calendar days. This can be discussed during the kickoff meeting.

Question 78

Q: Regarding working clearances of existing and new electrical equipment not thoroughly identified on the bid documents, if there are conflict as it pertains to code compliant installation, will the VA be responsible for compensating additional work required to meet these requirements?

A: VA and contracting will determine if something is out of scope and a modification would be granted if necessary.

Question 79

Q: The bid drawings call out 10- or 21-day notification to schedule Facility and Engineering departments for shutdowns and changeovers etc., are these dates also including coordination that affects Critical Care/ Patient Care?

Question 80

Q: Considering the lead time and preconstruction 10- and 21-day notice requirements, what are the expected or available working days and hours beyond the unscheduled time requirements? 24/7 access?

A: Contractor to provide a schedule and this can be addressed in the kickoff meeting.

Question 81

Q: Verify that the Owner will be responsible for removing ALL equipment, unbolted furniture, personal effects, etc from the affected areas prior to construction.

Question 82

Q: Provide Hazardous Material Report for this project.

A: See Lead and Asbestos Survey.

Question 83

Q: Has the facilities ICRA team assigned classifications to the affected and adjacent spaces to set the level of ICRA measures to be put in place by the general contractor?

A: Level 2 ICRA measures.

Question 84

Q: Who does inspection and permitting of Infection Control? Is there an Infection Control Permit fee?

A: VA Infection Control

Question 85

Q: Confirm standard / permissible work hours during construction.

A: Typical hours will be Mon to Fri 7AM to 4 PM excluding federal holidays.

Question 86

Q: Who does inspection and permitting of Infection Control? Is there an Infection Control Permit fee?

A: VA Infection Control

Question 87

Q: Confirm standard / permissible work hours during construction.

A: Typical hours will be Mon to Fri 7AM to 4 PM excluding federal holidays.

Question 88

Q: The solicitation included Davis Bacon Wage Determination General Decision Number: CA20230026 dated 11/17/2023. Confirm that the wage determination provided in the solicitation is the most current wage determination available.

A: Wage Determination CA20240026 revision 02/23/2024 is the most current Wage Determination and is attached to this amendment. This version replaces the Wage Determination originally provided in the solicitation.

Question 89

Q: We understand that the Government intends to award a lump sum contract for this Task Order.

The construction industry continues to experience significant cost volatility in nearly all commodities that cannot be anticipated. Subcontractors are receiving unforeseen increases in material costs from their suppliers, sometimes on a weekly basis, that can be as high as 10% or more. How is the

Government going to accommodate the current price escalation being experienced in the marketplace with regards to commodities such as wood, steel, plastics, etc? Can an Equitable Price Adjustment (EPA) per contract length as one of the Defense FAR Supplement (DFARS) 216.203-4(1)(ii) clause be added to the RFP?

A: The Government contemplates the award of a Firm-Fixed-Price contract resulting from this solicitation. The Government does not contemplate the award of a Fixed-price contract with economic price adjustment.

Question 90

The solicitation included Davis Bacon Wage Determination General Decision Number: CA20230026 dated 11/17/2023. Confirm that the wage determination provided in the solicitation is the most current wage determination available.

A: Wage Determination CA20240026 revision 02/23/2024 is the most current Wage Determination and is attached to this amendment as Attachment 9. This version replaces the Wage Determination originally provided in the solicitation.

Question 91

Q: Has a Limited Source Justification (FAR 6.302-1(c), 6.303) been prepared for any materials identified under this solicitation? If so, identify which systems to which they apply and provide all related documentation, including any required Approval (FAR 6.304) or Certification (FAR 6.303(b)(12)).

A: A LSJ was not prepared as there are no required brand names in this requirement.

Question 92

Q: Confirm that the Government will allow proposers a minimum of seven (7) business days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received.

A: Refer to solicitation section ‘INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS’ for information on RFI submissions and deadlines.

Question 93

Q: S02 Attachment 3 Specifications were provided without a Table of Contents. Confirm that only the specification sections provided are applicable to this project.

A: See Attachment 06 Division 01 Specifications

Question 94

Q: Reference S02 Attachment 1 SOW, Section 1,B.i.5 - the quantity of panels requiring weekend or after hours work is unknown and not identified in the documents provided. For bidding purposes, clearly define the quantity and locations of the panels that cannot be worked on during normal business hours.

A: This is up to the contractor to think about minimizing shutdowns providing temporary power and providing installation work as necessary.

Question 95

Q: Will the VA be providing the 3rd Party Commissioning Agent on this project, as is typical of VA projects?

A: No.

Question 96

Q: The documents do not state the staffing requirements of this project. What are the staffing requirements of this project (i.e. Superintendent, Quality Control Manager, and SSHO)?

A: See revised 01 45 00

Question 97

Q: Confirm that there is only a single (1) bid item for this project.

A: There is one (1) main bid item for this project. Refer to Section 4.1 Statement of Bid Item(s).

Question 98

Q: Reference S02 Attachment 1 SOW, Section 1.A.ii.3 - There are specifications for division 09 -drywall & painting provided, however no architectural plans indicating this scope of work nor the surrounding conditions. Provide documentation indicating the locations and extent of this work as well as clarity as to the extent of the work (i.e. paint corner to corner).

A: Drywall and paint are required as needed basis, if there is chipping of paint or drywall, please restore to “Like new” condition.

Question 99

Q: The current lead times for Switchboards and Motor Control Centers is up to 71 weeks which is over the 270 CD project duration. Would the VA consider extending the project duration time to meet current lead times?

Question 100

Q: Changing out the existing panelboards, switchboards & MCC’s vs new units that may have different termination location for feeders and circuits. Would spicing conductors that don’t reach inside the new panelboard, switchboard and/or Motor Control Center be acceptable?

A: These may be allowed on a case by case basis and discussed during construction.

Question 101

Q: Is temp power required for the change out of any panelboards, switchboards, transformers & MCC’s?

Question 102

Q: Please confirm the new transformers on sheet EP101J.1, EP102I & EP103K are to be installed in the same location as existing.

Question 103

Q: Sheet EP501, keyed note #3: ‘Provide “smart panel” with cat6 technology within distribution panel board’. Is it referring to Schneider Electric Smart Panel system? Would equals from manufacturing other than Schneider Electric be acceptable?

A: This requirement does not specify required brand names. Please refer to description and/or features provided in the requirement.

Question 104

Q: Will the VA permit the Superintendent to perform dual roles, as a Superintendent and as a Site Safety Officer or as a Quality Control Manager?

A: Only as QC based on experience requirements. See 01 45 00

Question 105

Q: During the site walk it was stated that all the Service bays would be identical to the one we looked at (SB-07), Can the government confirm this.

A: yes they are similar. See drawings for more details.

Question 106

Q: the contractor is requesting the proposal due date be extended by 21 calendar days following RFI responses, to allow contractor additional time create a complete and accurate proposal.

A: Refer to solicitation amendments posted on https://sam.gov Contract Opportunities if the bid due date is extended.

Question 107

Q: the contractor is requesting the period of performance be changed to 540 calendar days, due to manufactures long lead times.

Question 108

Q: the contractor is requesting the Government acceptance period be changed to 60 calendar days due to suppliers’ inability to hold prices for extended periods of time A: The Government acceptance period of 120 calendar days cannot be modified.

Question 109

Q: Can the QC/SSHO/Superintendent be the same person A: Super intendant may be the QC if qualified, see 01 45 00

Question 110

Q: Please confirm…. Per the Scope of Work (SO2 + Attachments +1+SOW) it indicates that we are to replace approximately 150 (120/208v) electrical panels.

a. Actual count of equipment per the drawings (S02+Attachment+2+Drawings).

i. 246 electrical panels

ii. 5 MCC’s

iii. 4 XFMR’s A: Refer to floor plans for quantities.

Question 111

Q: Please confirm that we are to demo and replace with new (qty 4) dry type transformers?

A: Please refer to floor plans for quantities.

Question 112

Q: Please confirm that we are to demo and replace with new (qty 5) Motor Control Centers (MCC’s)?

A: Refer to floor plan for quantities.

Question 113

Q: Is this project fully designed or will an electrical engineer be required.

A: This project is fully designed, see 01 45 00 for quality control.