S06 RFI Question and Answer Phoenix Rev 01.18.24 - 36C26224B0004.pdf

RFI Questions & Answers

Project Name: Modernize CLC Halls and Walls Bldg. 16 at the Phoenix VA Healthcare System Solicitation Number: 36C26224B0004

Question 1

Q: Please provide the project specification section. It is missing from the posting.

A: No additional specification section is available. Please refer to the Statement of Work.

Question 2

Q: Confirm if this project is design/build or not. If so, consider extending duration of project by 6 months for the design and approval process A: Project is not a design build – if any design work is needed contractor will hire AE

Question 3

Q: Please provide hazardous material report for the area within our construction boundary, and inform us if the flooring mastic contains asbestos also. Solicitation indicates that at least the CLC Entrance and Rec Therapy Room both have asbestos mastic A: Contractor to verify and test all questionable materials See Attachment 5 Hazardous Material Report for areas contractor may expect hazards – contractor to verify report

Question 4

Q: Will the Owner be responsible for moving out all existing FFE furniture in all rooms? Will the Owner want to salvage any materials?

A: As per the SOW, any remaining furniture or equipment located within the construction areas will be relocated by the contractor within the hospital under VA direction. Contractor to protect all furniture and equipment in its existing state upon NTP

Question 5

Q: Confirm if commissioning of pneumatic tube systems is required. Provide model number of existing Swisslog pneumatic system. What is the name of the subcontractor performing currently warranty work?

A: Pneumatic tube system removed from scope per addendum

Question 6

Q: Confirm that there are no wall or floor patterns for the ceramic tile installation in the restrooms A: Patterns are required see addendum

Question 7

Q: Provide latest as-built drawings for public address and mass notification system; fire alarm system;

fire sprinkler system; medical gas; telecom system; electrical system; mechanical system; plumbing system; DDC system A: Remaining as-builts will be provided upon award

Question 8

Q: Provide architectural drawing showing elevation cut detail through the building, showing floor to floor heights.

A: See addendum as-builts attachment

Question 9

Q: Provide structural as-builts for first and second floor work areas so we can accurately calculate fireproofing on deck, beams, columns A: Remaining as-builts will be provided upon reward

Question 10

Q: Is LEED certification a requirement of this project?

A: Not required

Question 11

Q: Please confirm standard/ permissible work hours during construction.

A: As per SOW, may include evenings and weekends, not specified. Once K wing is finished, patients will be present and work hours may need to be adjusted.

Question 12

Q: Please provide sign-in sheets for the Preconstruction meeting held on 1/3/24 A: Sign-in sheet was posted in a solicitation amendment on https://sam.gov under contract opportunities.

Question 13

Q: Confirm that the Fire Detection and Alarm will be a design/build package requirement for this trade. What system (Make/Model) will we be tying into?

A: Not applicable, existing system in place

Question 14

Q: Confirm that the fire sprinkler system will be a design/build package for this trade.

A: Not applicable, existing system in place

Question 15

Q: Is commissioning a requirement for this project? Will the V.A. be responsible for hiring the Commissioning Agent on this project?

A: Yes; the contractor is to hire a commissioning agent

Question 16

Q: Verify if project is subject to sales use tax for Arizona projects?

A: Bidder is responsible for applicable sales and use tax compliance. The place of performance is provided in the requirement documents.

Question 17

Q: Please confirm if the commissioning agent (CxA) costs will be carried by the Owner or the General Contractor.

A: Costs will be carried by the GC

Question 18

Q: Who does inspection and permitting of Infection Control?

A: VA Infection Control

Question 19

Q: Is there an Infection Control Permit fee?

A: No

Question 20

Q: If hazardous materials exist on site, is it required for the contractor to hire a VPIH/CIH to perform monitoring, inspections and testing throughout the abatement processing.

A: Yes contractor required to

Question 21

Q: Is it required for the contractor to have separate individuals for superintendent, quality control manager and safety officer for this project?

A: No

Question 22

Q: Will 24-hour site security be required on this project for the total contract duration?

A: Job site should always be secured by the contractor in areas under construction

Question 23

Q: Please specify the number of existing voice/telecom lines or circuits, Fiber optics lines or cables and data lines that are presently in the building or buildings we are to extend from and to the new building IDF in this RFP?

A: Low voltage, fiber, telecom lines are being updated through the EHRM infrastructure project – contractor is only to update the lines to support the special systems

Question 24

Q: Is owner providing all switches, routers, patch panels, boxes, phone systems, to match existing systems for telecom, data, video, and all fiber equipment? If not, then please give all specifics, capacity required of each, model numbers of each, any special needs or levels required of signal or output strength for any and all pieces of equipment, sizes of each, switches, router, patch panel, fiber optic equipment, video equipment, projectors, racking of each as required under this

RFP

A: Out of scope of project

Question 25

Q: Is owner providing all switches, routers, patch panels, boxes, phone systems, to match existing systems for telecom, data, video, and all fiber equipment? If not, then please give all specifics, capacity required of each, model numbers of each, any special needs or levels required of signal or output strength for any and all pieces of equipment, sizes of each, switches, router, patch panel, fiber optic equipment, video equipment, projectors, racking of each as required under this

RFP

A: See question 24

Question 26

Q: Will Contractor be allowed to use public service elevators during construction?

A: Elevator is within construction area. Use of any other elevator will need to be coordinated by COR

Question 27

Q: Confirm make/model of existing DDC system in hospital. Confirm current subcontractor performing warranties for DDC A: Distech Controls EC_BOS (N4 Jace) with ECB-VAV controllers and EC-Smart Vue tstats Honeywell Controls Jace-8000 with Spyder VAV controllers and TR71 tstats

Question 28

Q: The existing system for the Wireless Staff Telephone integration with Nurse Call system is Vocera, which currently does not integrate with the existing nurse call system, Westcom. Which subcontractor currently performs warranty work for the Westcom system?

A: Work maintained in house, otherwise warranty work is done by Westcom itself

Question 29

Q: Provide basis of design for corner guards A: Replace stainless steel corner guards in shower rooms; Use the InPro Beechwood 5E049 corner guards at all outside corners within corridors and patient rooms; phoenix uses 150 BN 3” Corner Guard and 160 BN 2”

Question 30

Q: Provide hardware schedule for all doors A: See specs in addendum

Question 31

Q: Provide fire rating and STC ratings for all doors A: The patient room doors in this sprinkled area do not require a fire rating; provide highest STC possible for Acrovyn doors with Madison panel; field verify the replacement of the wood double door fire ratings and other doors fire ratings for these areas; kick plates not required; acoustic seals are required

Question 32

Q: Confirm size and basis of design for bathroom mirrors A: See addendum

Question 33

Q: Confirm basis of design for over the sink light fixtures in patient rooms A: Removed from scope – see addendum

Question 34

Q: Confirm basis of design for: bed panels; roller shades; room lockers (and qty); shower room counters. Otherwise remove from contract pricing A: See Addendum Specifications; Roller Shades removed from scope

Question 35

Q: Statement of Work, Item 1 states, Bid from contractor should be itemized to include material quantity/cost and labor hours/rate according to the bulleted list below for additives/deductive. However the Solicitation document, Bid Submission section (Page 7) instructs offerors to complete block seventeen (17) of the signed SF1442 Offer page. Please confirm the format and document that offerors should use to submit the price proposal.

A: Submit bid using solicitation instructions and also submit a separate itemized list as described in the Statement of Work.

Question 36

Q: Provide wall/flooring/ceiling finish schedule for all required rooms on this project A: See specifications in addendum

Question 37

Q: Provide door schedule (with required material construction) A: See addendum – contractor to provide submittal – field verify

Question 38

Q: Show location of pneumatic tube on drawings, and provide as-built drawings to eventual point of connection A: Removed from scope – see addendum

Question 39

Q: Confirm that there are no structural steel/misc metal modifications on this project A: Confirmed, no structural steel modifications required

Question 40

Q: Confirm that there are no windows, storefronts, automatic doors, glazing on this project A: All are out of scope of project

Question 41

Q: Confirm that there are no phasing requirements, and that all rooms within our contract work area will be available immediately upon NTP A: Phasing requirements are listed in the SOW; contractor to prioritize K Wing over other wings and areas of building; highest priority work is the K Wing mechanical system

Question 42

Q: Identify all Division 11 Healthcare equipment items (with quantity counts) that will be Owner Furnished Owner Installed (OFOI), Owner Furnished Contractor Installed (OFCI), and Contractor Furnished Contractor Installed (CFCI).

A: Contractor will not be required to provide any healthcare equipment items or install them

Question 43

Q: Provide basis of design for cubicle curtain tracks A: Contractor to remove existing curtain tracks prior to new ceiling, protect, and reinstall after new ceiling is installed

Question 44

Q: Can you provide the responsibilities list for the new NHCU devices, as well as part numbers/ model numbers for the desired devices.

A: VA Phoenix is headed towards the Novus Connect Nurse Call System

Question 45

Q: Can you provide the lighting fixture schedule, including the light switching legend, along with the fixture responsibilities as well.

A: See addendum Specifications, include submittal and cost for nurse station accent lighting and employee/CLC entrance accent lighting.

Question 46

Q: Can you provide a lighting layout for the second floor, only the first floor is in the documents.

A: See attached as-built drawings

Question 47

Q: Confirm that VAVs are Owner Furnished, Contractor Installed (OFCI) A: See addendum - Government will not be providing any VAVs; contractor responsible for VAVs as per attached schedule; heat coils specify 130 degree temperature

Question 48

Q: Confirm that VA is responsible for all testing and inspection costs A: Material testing and construction inspections is the responsibility of the contractor; final inspections are the responsibility of the VA

Question 49

Q: Confirm that there is no flashing/ sheetmetal or metal louvers on this project.

A: Other than VAVS, not required elsewhere as per SOW

Question 50

Q: Confirm that there is no fireproofing required on this project.

A: All NFPA requirement have to be followed

Question 51

Q: Confirm if Nurse Station Rooms L119 and L210 are enclosed rooms with doors, and aluminum windows above pony walls.

A: door openings/frame to remain/door to be replaced with new door; cut opening into wall for a glassless window

Question 52

Q: Confirm that there are no new drywall partitions on this project.

A: No new partitions as per as builts

Question 53

Q: Confirm that the following rooms get new gyp board ceilings and support systems: Stair 1A, L115, L119, L206, L210, K203, K207, K228, K240 A: Gyp board ceilings are out of scope

Question 54

Q: Confirm that Room K102 Rec Therapy Office, Rec Therapy Corridor (between Rooms K102 and K108) get terrazzo flooring A: k101, K105, K 104, K102, and L101 are to receive LVT not terrazzo

Question 55

Q: Provide basis of design for terrazzo flooring for CLC Entrance and Rec Therapy Room A: see addendum – rec therapy room L101 does not receive terrazzo, see above

Question 56

Q: Confirm if a temporary barrier wall is required full height from floor to top of deck outside of the contract perimeter walls A: Yes, temporary barrier walls will be required and must seal construction zone from the rest of the hospital floor to deck

Question 57

Q: Confirm if markerboards are required on this project A: Markerboards will be provided by VA

Question 58

Q: Confirm if metal crashrails (near the floor line) are required on this project A: Not required

Question 59

Q: Confirm if restroom and toilet accessories will be removed and replaced with new A: paper towel, soap, and toilet paper dispensers to be provided by VA; plumbing fixtures are through a separate project; contractor to install new grab bars

Question 60

Q: The specs call out for Getwell Entertainment system even though this system does not support IPTV. Provide substitute manufacturer that is compliant with IPTV A: Proposed system must meet Patient Entertainment System features in SOW.

Question 61

Q: Confirm that new casework and countertops are only required in this room: L125 Hospice Lounge.

A: Replace and update built in cabinetry and countertops in all breakrooms and hospice lounges with the exception of the K Wing

Question 62

Q: Confirm that new storage closets are only required in these rooms: K205, K210, K214 A: K205A and K210A should be redesigned or relocated within K205/K210; K214 will remain a clc bed

Question 63

Q: Confirm that new corner guards are only required in Shower Rooms K123 and K223 per the RFP.

Note: K123 is outside of contract boundary A: Stainless steel corner guards are required but K123 is inside the contract boundary

Question 64

Q: Shower room K123 is located in CLC K Wing 1st floor which is OUTSIDE the contract boundary. Is renovation work still required here?

A: K123 is considered within the boundary and therefore renovation work is required

Question 65

Q: Do all current patient rooms have existing Vocera nurse call systems?

A: All rooms have nurse call (which requires updating) but do not have existing vocera capabilities

Question 66

Q: Confirm that the existing Nurse Call system (by Westcom) will be replaced by a Vocera system A: Existing nurse call system will need to be integrated with Vocera

Question 67

Q: Confirm that there is no new fire sprinkler work on this project, since it is not mentioned in the RFP A: Correct; current fire sprinkler system will remain

Question 68

Q: Confirm that there is no new fire alarm work on this project, since it is not mentioned in the RFP A: Confirmed see question 67

Question 69

Q: Confirm that there is no new mass notification system required on this project, since it is not mentioned in the RFP A: Confirmed. Will use existing mass notification system

Question 70

Q: Confirm that there is no new video surveillance required on this project, since it is not mentioned in the RFP A: Confirmed out of scope

Question 71

Q: Confirm that there is no new physical access control required on this project, since it is not mentioned in the RFP A: Confirmed out of scope

Question 72

Q: Confirm that patient rooms will get new signage A: Yes as per SOW

Question 73

Q: Which rooms will require the Wander Guard access control system (door locks controlled from nurse station)?

A: Removed from scope see addendum

Question 74

Q: In the RFP, there is a mention of renovating room K214 Occupational Therapy. However, Room K214 is actually a 2-person bedroom. Should you instead be referring to Room L214 "FF Workroom" (near Grid N-32)?

A: Should state K205 and K210 instead. K214 stays a 2 person patient room

Question 75

Q: Provide seismic anchorage details and quantity counts of all equipment (OFCI or CFCI) to be provided on this project.

A: VA TIL to be followed

Question 76

Q: RFP requires work in Room K108, K108A which is outside of contract boundary. Confirm if renovation work is required here A: Only mechanical work is required by contractors; other renovations will be done by in-house crew

Question 77

Q: Confirm basis of design for the protective wall paneling at the CLC Entrance corridor walls A: see specifications

Question 78

Q: Confirm that med gas extensions are only required to the 35 bedroom rooms on the 2nd floor A: Confirmed only to resident bedrooms on 2nd floor

Question 79

Q: Confirm if fire extinguishers and cabinets are required for this project.

A: Existing cabinets and fire extinguishers will be maintained in-house/ not required by the contractor

Question 80

Q: The WestComm Nurse Call System being called out in this solicitation: The current WestComm nurse call system lacks FDA 510k certification, a standard adhered to by nearly all other VA Medical centers, especially for Nurse Call Code Blue systems. Considering the critical role of the nurse call system in facilitating communication during CODE Blue events, aligning with these standards is crucial. Additionally, as the WestComm system is not deployed facility-wide, this presents an opportune moment to consider standardizing on a new platform. Given these considerations, is the VA open to alternatives, such as OR Equal, to replace WestComm?

There is a system known as Jeron Provider 790 Enterprise nurse call that VAs across the country are adopting to replace their old Rauland Responder 5, Ascom and other old nurse call systems. Over 40 VAs now use Jeron Provider 790 nurse call because it is the latest/greatest, more durable, easier to use, and less expensive system. The attached executive summary on the Jeron Provider 790 Enterprise nurse call highlights how Jeron 790 is a Clone of Rauland with additional benefits. Also, the Jeron is readily available to ship.

Because the Jeron Provider 790 Enterprise nurse call is much newer it will give the facility 10+ years of use. It truly is the latest and greatest solution at much more cost-effective price point. Being deployed in over 40 VA facilities, end users have referred to Jeron as a cheaper, easier to maintain, and more durable than what was previously installed.

By the VA accepting Or Equals, it would avoid installing an older system that will have to be replaced in the next 12-24 months. By allowing Or Equal, the VA is future-proofing the Phoenix VAMC and working towards the best/most cost-effective future for our Veteran patients.

A: This procurement uses brand name or equal descriptions in the requirement documents. A project is currently in the works to upgrade the existing WestCom system to their latest edition of nurse call, in which all cabinets will be current on all certifications.

Question 81

Q: Confirm if cleaning of exterior windows is required for this project.

A: Not required; will be addressed in house

Question 82

Q: Confirm that Nurse Station Rooms #L119, L210, and C2-6 will have Bed Management Solution stations to oversee 102 beds A: BMS will be used at all nurse stations – need data and power at appropriate height

Question 83

Q: Provide telecom homerun location for Bed Management Solution stations at Nurse Station Rooms #L119, L210, and C2-6 A: To be designated by VA at later date

Question 84

Q: Provide make and model and current warranty subcontractor for the existing Bed Management Solution stations A: Will be handled in house

Question 85

Q: Will the other bedrooms on the 1st Floor K wing (not in this contract) be required to be connected to the new Bed Management Solution stations?

A: Yes

Question 86

Q: Implementing a GetWell IPTV network for the 102 CLC locations would call for an upgrade to update the existing 118 Get Well locations to IPTV as well. Should an IPTV network for all new and existing Get Well locations be included in this SOW?

A: Phoenix VA contract that is getting updated will include this; the functionality of this area to support the future needs can be discussed

Question 87

Q: In order to implement GetWell virtual servers, Phoenix VA will need to migrate all new and existing locations to the Get Well AWS GOV cloud solution managed by Get Well and the IPTV network.

Virtual LCA servers and ISP circuits would be managed by the VA. Should we be including the fees to migrate to the AWS GOV cloud solution in this SOW?

A: No, in house will pay/obtain fees and corresponding licences; provide equipment to be compatible with above; the above will be a separate contract

Question 88

Q: All new and existing Get Well in scope locations will need to be upgraded to LG Smart TV solution to be compatible with Get Well, the IPTV network and AWS. Should upgrading the in room hardware for the existing 118 Get Well locations be included in this SOW?

A: Yes hardware and interfacing is in scope of this contract

Question 89

Q: What lighting and environmental control system is the VA using?

A: All new fixtures are LED; Niagra EMS is the control system

Question 90

Q: Can you elaborate on the functionality desired by "streaming-one2one relationship; patient login" for the GetWell system?

A: Each patient (2 per room) should have ability to login to his/her preference

Question 91

Q: Can you elaborate on the GetWell functionality desired by "Care team-points to MicroSoft Product for staff info"? Is this in reference to auto populating staff assignments on a patient facing digital whiteboard?

A: Out of scope

Question 92

Q: How many GetWell licenses do you want to include? 102 (patient beds)?

Question 93

Q: How many option years for the GetWell licensing does the VA want included?

A: That is a separate contract

Question 94

Q: Is CLC K Wing needing new Category 6A cable from the existing racks in the Computer Room L111 to each location?

A: No, EHRM project is to be responsible for cables to wall jacks

Question 95

Q: Provide typical examples of a (2) & (4) bed patient room with the telecom outlets and TV outlets, nurse station layout, office layout and physical therapy layout A: See as-builts for current locations

Question 96

Q: Where do I find the spec on the lighting going in that matches the new K wing fixtures ?

A: It is in the addendum specs

Question 97

Q: Do we have a count on fixtures of each type being replaced, or plans showing each area specifics ?

A: It's in the addendum specs

Question 98

Q: Due to unforeseen circumstances, our team was unable to conduct the site walk as planned and would like to have a chance to do the site walk.

Considering the importance of this site walk in the progression of this project, we would greatly appreciate your assistance in arranging a new date and time that aligns with your availability and convenience.

A: There was only one (1) organized site visit and unfortunately an additional site visit will not be scheduled.

Question 99

Q: Knowingly the VA had already issued a sole-sourced contract of $2m for the project 644-23-029 Plumbing Phase 8 to our competitor, and noticing that the current work is still undergoing, Will the current contractor have their work completed prior to the NTP for this project?

A: The VA will determine NTP issuance post-award in coordination with the facility COR.

Question 100

Q: Will the current contractor have all open walls and ceilings closed and ready to receive the required finishes?

A: Coordination of construction above the open ceilings will be coordinated with the facility COR to minimize waste and duplicated efforts

Question 101

Q: Will the Current contractor on the EHRM project have both IT Closets completed and cabling installed prior to NTP?

A: Cabling from the EHRM project is already complete throughout the CLC (the special systems are out of scope from the EHRM project)

Question 102

Q: SOW states “Equipment must be protected by the contractor from damage, construction debris, dust, contamination, etc.” During the site visit it was noticed and documented the current contractor has not provided any protection of said items. Is the current contractor going to clean and decontaminate the equipment prior to NTP?

A: Contractor under this contract will maintain equipment and furniture from any further damage, debris, dust and contamination upon NTP; VA will be responsible for decontaminating and cleaning equipment upon construction completion

Question 103

Q: SOW States “All VA equipment and furniture located within the construction areas will be the responsibility of the contractor to relocate within the hospital and or construction area during construction”. With the amount of furniture witnessed during the site walk, it would not be cost effective to continuously move the furniture and equipment throughout the jobsite during construction. Is there a location the VA has available to store the furniture during construction?

A: VA does not have storage space to relocate remaining items, L112, L107, L202, K234, and k220 have been designated as temporary storage zones for as much equipment as could fit; some of this equipment will be cleaned and relocated into the K wing upon its completion which should free space in the other zones

Question 104

Q: Where will the laydown and staging area be located during this project?

A: Laydown and staging area will be determined post-award

Question 105

Q: Will the VA provide the most current Asbestos and Lead Base inspection reports?

A: Yes, information will be provided via addendum

Question 106

Q: As there is no clear asbestos abatement scope of work (including what is asbestos, how much material need to be removed, and how it needs to be removed), A: Contractor to verify and test all questionable materials. See Attachment 5 Hazardous Material Report for areas contractor may expect hazards – contractor to verify report

Question 107

Q: Is there a requirement to have an Environmental Consultant to perform oversight during the abatement process?

A: Yes

Question 108

Q: If an Environmental Consultant is required, how many Asbestos air samples are to be collected per day?

A: VA TIL to be followed

Question 109

Q: How does the VA want the general contractor to handle the unknown asbestos containing materials on this project site?

A: Contractor to verify and test all questionable materials at their expense. See Attachment 5 Hazardous Material Report for areas contractor may expect hazards – contractor to verify report

Question 110

Q: Does all low voltage cabling (i.e., sensor, 24VAC, field network) need to be installed in conduit? If so, what type of conduit is acceptable?

A: TIL requirements are to be followed

Question 111

Q: Does all IT related category cabling (i.e., Cat5e, Cat6) need to be installed in conduit? If so, what type of conduit is acceptable?

A: See 110

Question 112

Q: Please confirm that there is no Pneumatic Tube System scope in this project.

A: It has been removed from the scope of work see addendum

Question 113

Q: Please confirm that the existing PBX based red phone system is to remain and no new scope is required.

A: Yes it is to remain no new scope required

Question 114

Q: For VAV’s being replaced Please confirm that new hydronic piping and valves are only required back to the existing main supply lines.

A: Yes New ball valves will need to be installed and the pipe will go from the header to the new VAV

Question 115

Q: Please confirm that the Wander Guard system is not required to be provided and installed by the contractor and is not in scope.

A: Wander Guard is in scope see SOW

Question 116

Q: Please confirm that a new Vocera wireless staff telephone system is not required.

A: In scope

Question 117

Q: Please provide a subscription fee duration that the contractor is required to include at bid time for the patient entertainment system units.

Question 118

Q: What type of backing is required behind tile walls?

A Follow VA TIL requirements

Question 119

Q: What version is the current WestCom system?

A: Novus Hybrid

Question 120

Q: Where is the current WestCom system headend located?

A: Each ward has their own headend located in the ward, typically in the existing IDF. The current server that each ward reports to is located in the Fire Room in the Basement of Building 1

Question 121

Q: Are the updated nurse call/code blue systems required to be FDA 510k certified per VA CFM facility design guidelines?

Question 122

Q: Are the updated nurse call/code blue systems required to be FIPS 140-2?

Question 123

Q: Are bath/shower stations required to be IP68 waterproof?

A: Follow VA TIL

Question 124

Q: Attachment 1 SOW states “see Nurse Call Code Blue spec 27 52 XX” in the Nurse Call/Code Blues system section. Please provide Nurse Call Code Blue spec 27 52 XX for review.

A: No design for this project but example of spec is attached with addendum

Question 125

Q: Are the updated nurse call/code blue systems required to be to use CAT6A per VA OI&T requirements?

Question 126

Q: Per the Appendix-Specifications, 105 VAV boxes are to be replaced in the K Wing. Are the VAV boxes the only parts being purchased/provided by the government? There are parts and pieces required for installation, ie: valves, controls, etc. Is the VA providing these items as well as the VAV’s.

If not, we will need data on the VAV to be provided by the VA to know the remaining items needed for installation. This will impact material and labor costs.

A: See addendum contractor responsible for all mechanical materials in K Wing

Question 127

Q: A lot of the DDC controls scope will be directly impacted by the manufacturer the VA will use for the VAV’s. Often those same companies will also sell a controls package that is compatible with the VAV. Please provide the Manufacturer name of VAV’s.

A: Distech Controls EC_BOS (N4 Jace) with ECB-VAV controllers and EC-Smart Vue tstats Honeywell Controls Jace-8000 with Spyder VAV controllers and TR71 tstats

Question 128

Q: Do you know if they will be bringing on any kind of mechanical engineer for this project? The as-builts from the bid docs for my M sheets are from 1976. That chiller is nearly 50 years old. Is there an updated set of plans?

A: Replacing equipment in kind – all materials to be submitted upon before purchase

Question 129

Q: Please provide any other Basis of Design / Existing products information, relevant to this project.

A: No additional basis of design is being supplied on this project

Question 130

Q: Status of patient lifts: Are existing patient lifts to be removed and reinstalled? Or are existing lifts to be removed and replaced with new patient lifts? IF lifts are to be removed and reinstalled. Will load and function testing be provided by the VA?

A: Patient lift system is excluded from this contract – all existing patient lifts are to be protected by the contractor

Question 131

Q: Scope of Testing:

Does the scope include the testing of both supply and return ducts?

Please specify the number of locations per floor where the air leak rate testing is required.

Additionally, is there a requirement for the mechanical contractor to cap off VAV boxes during the testing process?

A: TIL to be followed; see commissioning requirements in TIL

Question 132

Q: Testing Schedule:

Will the test and balance activities be scheduled to take place during normal business hours, or night work?

If night work, are there any specific restrictions or considerations we should be aware of?

A: Testing and balance can be conducted during normal business hours

Question 133

Q: Does all low voltage cabling (i.e., sensor, 24VAC, field network) need to be installed in conduit? If so, what type of conduit is acceptable?

Question 134

Q: Does all IT related category cabling (i.e., Cat5e, Cat6) need to be installed in conduit? If so, what type of conduit is acceptable?

Question 135

Q: During the site visit, it was noticed that there is a numerous amount of wires, controls, data, etc that were not in conduits. Is this a requirement to have the contractor address these or to leave in place without required conduits?

A: Leave existing in place

Question 136

Q: In the job documents, it refers to a System Integrator that is separate from the controls contractor.

The System Integrator is supposed to do the graphics and point mapping to the existing Niagara Server. Question: is there a specific System Integrator we need to contract with or should CONTROLS be providing this portion of the work?

A: Information on the integrator will be provided post contract

Question 137

Q: Is conduit required for the network communication wiring?

If so, can we use the blue smurf tube instead of EMT?

Is it appropriate to use plenum rated LV cable instead of conduit?

A: TIL to be followed

Question 138

Q: Is all new lighting to match existing lighting on K wing? If so, please provide documentation of what was installed since we were not able to access that area due to abatement in process.

Question 139

Q: Ceiling Grid and Grid Tile. - Will this require removal of fixtures? How many?

A: Contractor to field verify

Question 140

Q: Lighting to match K wing: Unable to access the 1st floor K wing due to abatement in process.

Please provide missing information Do you have this cut sheet or type?

Replace up-light, need type and quantity.

Update lighting throughout. Need type and quantity Over-sink fixtures in restrooms patient rooms and need type and quantity.

Question 141

Q: Update 2nd floor nurse’s station: Need type and quantity A: See SOW

Question 142

Q: Update CLC Entrance: Need type and quantities.

A: See SOW

Question 143

Q: Special Systems: Will power be required?

A: Power is at desired locations already

Question 144

Q: Clinical info system: Need power requirements A: Additional power outlets not required

Question 145

Q: Replace VAV: Will this be a disconnect and reconnect to same circuit? Are there current disconnects at each unit?

A: Current disconnects can be reused

Question 146

Q: Page 6 of 13 of the SOW Indicates “Software Responsible thru DVA OIT “. Please verify that the Bed Management Systems software purchase/licensing is VA Provided. What about the cabling, backbone and power? Is this also VA supplied?

A: Software is out of scope of this project; infrastructure to support is within scope

Question 147

Q: Special System scope item: Is this scope of work item intended to address specifically listed LV items in scope of work or is it the VA’s intention that any LV systems (fire, CCTV, access control, paging) be included?

A: Fire, CCTV, access control and paging are not be included

Question 148

Q: The interpretation of what the SOW states for the other low voltage items that identify providing power and Cat6 jacks for each existing location but is not defined for the actual equipment. Is there currently power for the IPTV system and items that VA IT is to furnish?

A: IPTV is not currently installed

Question 149

Q: Wander Guard system: How many door locations are desired? Are current doors already capable of receiving the controls and locks required for wander management?

A: Removed from scope

Question 150

Q: Wander Guard system: Current doors do not have door monitoring or maglocks. Is it expected to have the contractor replace the doors and frames to install the required controls and locks?

A: Removed from scope

Question 151

Q: Per Wander management there is no ability to lock out wandering patients for Rooms K113 thru K118. Is a new door system required? If so, please provide the new location and door hardware schedule and details.

A: removed from scope

Question 152

Q: Access to Comm rooms? Will they be completed under the EHRM project by February for installation, as the project schedule wants Area 1st floor K done by April?

A: Access will be available

Question 153

Q: Patient Entertainment Systems: What products are approved on the secured VA platform?

A: GetWell

Question 154

Q: There is currently no fire alarm, access controls or cameras. Is this a requirement? If so, please provide any related basis of design information and quantities for alarm and camera locations.

A: Out of scope of project

Question 155

Q: Provide basis of design for the Bed Management System. Verify number of bed licenses required for the third party proprietary devices A: software is out of scope of this project

Question 156

Q: Confirm that the VA will be providing their own proprietary Bed Management Solution software/application. Confirm latest version is V2.6 dated Dec 2020.

A:VA will have separate contract for software

Question 157

Q: There is no spec for the epoxy flooring in the restrooms. There are different system that go along with Sterling Fast Flow: one is just a roll coat with a little flake in it, while another is a 1/8 floor with decorative quartz. Please clarify.

A: The epoxy is Birch color seamless fast flow pour with an aggressive texture with anti-slip aggregate in the top coat