S06 644-23-42 VA Phoenix SOW Modernize CLC Building 16 Rev 01.18.24.pdf

Statement of Work

Modernize CLC Halls and Walls Bldg. 16

644-23-042

Date

July 21, 2023

Amended: January 18, 2024

Carl T. Hayden Medical Center

650 E. Indian School Road

Phoenix, AZ 85012

Statement of Work – Modernize CLC Bldg. 16, 1st and 2nd Floor Medical Center

NOTE: Contractor will not have access to any VA Information Technology (IT) systems or VA sensitive information. Contractor also will not require the need of contractor-owned IT devices.

Purpose

The Phoenix VA Healthcare System (PVAHCS) is seeking to renovate the Community Living Center located within the first and second floor of Building 16.

Statement of Work

1) Statement of Work – This project is expected to improve the Community Living Center located within the L Wing of the first floor and the L & K Wings of the second floor of Building 16 of the medical center. Exclude the K Wing of the first floor (unless specifically annotated to include). Exclude K208, K211, K212, and K232. A graphic of the area and finish selections is provided in the appendix. Bid from contractor should be itemized to include material quantity/cost and labor hours/rate according to the bulleted list below for additives/deductive. Shutdowns to be coordinated with the VA which may include evenings and/or weekends. Veterans will be relocated to live in (24/7) the 1st floor K wing of the CLC in June 2024, therefore scheduling and noise disruptions need to be coordinated and managed by the contractor to minimize impacts to these Veterans. All VA equipment and furniture located within the construction areas will be the responsibility of the contractor to relocate within the hospital and or construction area during construction. Equipment must be protected by the contractor from damage, construction debris, dust, contamination, etc.

Contractor is required to and will field verify all work. Work will include but is not limited to the following general information that will be used for the intention:

Wall Tile/Wall accent tile/grout in all patient/staff restrooms, soiled utility rooms housekeeping closets, shower room, mens locker room Include demolition and replacement of existing wall tile Include tile grout/sealant

Epoxy floors in patient/staff restrooms, soiled utility rooms, housekeeping closets, shower room, mens locker room, laundry room

Wall tile in corridors

Remove and replace with sound dampening sheetrock, paint

Housekeeping closets Include replacing floor wash basins

Ceiling grid and ceiling tile

Remove and replace all ceiling tile and grid

Ceiling tiles show stains from rat urine and feces and will require hazardous waste removal

Exclude K232 and hard ceiling rooms

Lighting (Lighting fixtures to match the upgrades on the K Wing 1st Floor) Replace and update bed lighting fixtures in patient rooms Update overhead lighting in all spaces (corridors, rooms/offices/etc,, bathrooms (except where specifically excluded), hallways, nurses stations, shower rooms

Do Not Include over sink light fixtures in restrooms unless specified Do Not Include over sink light fixtures in patient rooms

Update/Modernize Replace Doors

Laminate Replace all existing wood interior doors (exclude metal interior and exterior doors) – submittal required

Include replacement of door hardware Privacy locks on all patient rooms and patient restrooms (remove deadbolts) Replace kick plates with new stainless steel kick plates Include soundproofing seals on the undersides of the doors

*Include 1st floor K Wing 1st Floor K Wing must be completed by 4/1/2024

Patient Rooms

Replace and update wall panel behind bed in patient rooms selection by VA (2 per room)

Replace and modernize Paint Wall Lockers selection by VA through submittal (2 per room)

Add Roller Shades to Windows

1st Floor K Wing must be completed by 4/1/2024

Paint All hallways, rooms, spaces Door Trim Public restroom partitions

Exclude K208, K211, K212, K232

Cove Bases All hallways, rooms, spaces throughout

Exclude K232

Flooring Abate VCT flooring Replace flooring with LVT Include stairwells Exclude K232

Remove existing and update/replace corridor handrails/wall protection Install new corridor handrails and wall protection wainscoting throughout CLC

Include 1st Floor K Wing - must be completed by 4/1/2024

CLC Entrance 1st Floor (area outlined orange) in drawings Remove/protect/replace existing corridor handrails Remove tile and install new wainscoting wall protection

Replace and update Wayfinding Signage

Replace and update Room Signage (include biohazard, linen rooms, bathrooms, offices, conference rooms, etc.)

Replace Grab Bars in Kind Throughout

Install New Bathroom Mirrors Throughout Include shower rooms and shower room toilets Exclude K208, K211, K212

Congregate Shower Rooms (K123 and K223)

Replace and update Shower Room Wall Tile (see above spec) Epoxy Flooring (see above spec) Install new ADA grab bars

Additional grab bars needed in k123 Replace the corner guards Repair corrosion and studs as needed Add recessed soap holders Replace drain covers with new Replace countertops and sink

Replace in K123 and add to K223 1st Floor Shower Room must be completed by 4/1/2024

Replace and update built in cabinetry/countertops

Breakrooms, hospice lounges

Update 2nd Floor Nurses Station Demolish or refurbish 2nd Floor Nurses Station

Station shall accommodate space and file storage for 8 employees Features: Undercounter lighting, overhead accent lighting, overhead aesthetic accent panels – selections TBD by VA to compliment 1st floor Nurse Station

L119 and L210 – Office Converted to Nurse Station Modify a section of the wall, as feasible, within each of these offices, to convert to a nurse station with (glassless) window access to the patients in the corridor

L107/L108 Replace carpet with LVT

L105A

Remove wall paneling – sheetrock back

Update K108/K108A Remove carpeting and replace with LVT Remove wall tile and replace with sheetrock Install frame and door dividing K108 and K108A Located within 1st Floor K Wing - must be completed by 4/1/2024

Update K210/K210A/K205/K205A Physical Therapy K205/K210 and K210

Occupational Therapy In addition to the above work – assess feasibility of removing the dividing wall combining this area to make one large room with two new closets that will support the functions of the inpatient physical therapy program

Remove casework/alcove and replace with new build storage closets

Update CLC Entrance to Exterior Abate VCT (Halls) and Tile (Vestibule)/Install Epoxy Based Terrazo to match main hospital entrance Remove/Protect Handrails for Construction/Reinstall Handrails Update/Remove Tile on Corridor Walls – Add Wall Protective wainscoting

Paneling Update Lighting and Ceiling Grid and Ceiling Tiles throughout

Lighting at Staff Entrance by sliding doors and Lighting at Main CLC Entrance sliding doors to Match the Accent Lighting at the main hospital entrance to be decorative – submittal to VA required

This area is the main mode of egress and will require a phased approach to completion

Update Rec Therapy Room L101 Replace flooring, touch up paint as needed, update ceiling grid, ceiling tile and lighting

Install Med Gas to Patient Rooms on the 2nd floor Stamped architectural design required Med Gas Mains are in place and extensions are needed off the main to the patient rooms (see Appendix)

Special Systems Description of Work and Services *Include 1st floor K Wing for all of the following Special Systems

1st Floor K Wing must be completed by 4/1/2024 Provide Special Systems Provide a separate coordination meeting to review implementation details when available for all devices Provide solutions that includes capabilities/infrastructure for Special

IT/Communication Systems so that it can be integrated and is compatible with the existing systems

Bed management solution (BMS) in Nurse Station areas

i. BMS locations to be coordinated with the VA.

ii. Provide dedicated outlets at Nurse’s Stations.

iii. Provide pathway and cabling to outlets.

iv. Provide homerun back to the telecommunication closet designated by the VA.

v. Provide power outlets by the communication outlets.

vi. Features of BMS :

Hospital Bed Management System or Solution Veterans Health Information Systems and Technology

Architecture (VistA) interface for tracking patient movement Expandable and configurable for Phoenix Tracks patient movement through the system Displays patient and bed occupancy status for all beds in the facility and/or Veterans Integrated Service Networks (VISN) Provides visibility of bed availability within VAMC’s to support emergency management Automates request and assignment of beds Displays and facilitates timely discharge appointments Supports and facilitates efficient flow operations and is a catalyst to process improvement and best practices Provides reports on performance measures associated with bed management and patient flow.

Real-time status of all the available beds and the bed occupied, to plan for the efficient use of beds Provides access to Large Screen Displays for the BMS Ward

Whiteboard Software Responsible thru DVA OIT – Contractor is not responsible for BMS Software

Nurse Call / Code Blue systems updated to current standards.

Background: The existing system is currently 10-20 years old.

Provide new Nurse Call system that can be integrated and is compatible with the existing systems. The existing system is WestCom. Coordinate with VA for integration.

Features:

Dome Light Patient stations Patient 37 pin bed interface at headwall Pillow Speaker Master station nurse consoles o configuration of master stations o programmed to meet the workflow needs

Staff terminals / Workflow station o programming of the station for cleaning and staff workflows o common programming for emergency call functions.

Code Green Call Button

Emergency call stations: installed in showers and patient toilets.

o two-way communications o water resistant

Duty stations: installed in break rooms Three button emergency call buttons: in every room that regular sees patients for inpatient functions Interfacing with existing communication system: Vocera see Nurse Call Code Blue spec 27 52 XX o Wireless Staff Telephone integration with Nurse Call system.

Background: Existing system is Vocera and currently does not integrate with the existing nurse call system. Systems must be able to integrate and must be compatible.

Features:

Portable 2-way communications Wearable badge Text and Voice Integrates with outside telephone Integrates with WIFI Communicate to individuals or groups Created groups can be by Ward / Patient / Code teams Integrates with nurse call Integrates with the Intercom system Two software updates per year System UPS backed up Vocera model Model B3000n System is on its own VLAN Uses Hospital network WIFI Mobile SD 1 Connects to Access point for IT using Cat6A which are provided by IT Connects to TR room o Patient Entertainment System

Add new Patient Entertainment System IPTV with virtual server capabilities that can integrate and is compatible with the existing system.

The current system is GetWell. The existing system does not support

IPTV.

Features:

Connect to patient TV Connect to nurse call pillow speakers Displays patient treatment info Enable service request from patient Display supported cable channels Access to health info from VISTA \ CERNER (My HealtheVet)

Software updates thru smart TV Entertainment media controlled by provider Interface can control TV, controls, equipment and cabling Interface with Meal ordering Interface with bed management Patient communication o meal preferences are communicated to Food Service through the TV/monitor o Survey responses o food and nutrition food service questionnaire thru monitor inquires about food quality, such as "Cold food is served cold enough." The Veteran may choose, "Strongly agree."

or "Agree."

o Veteran questionnaire responses are emailed to the Phoenix VA Administrative Dietician

Fall avoidance prompts Discharge readiness prompts; responses sent to nurse integrates with the bed management function once admitted and assigned a room Able to view the mandatory health videos before full access to the system. bypassed if needed.

Control of lighting and environmental controls Customized software application tiles on screen Clear data – TV off or time out every TBD hours (defined by VA).

Commercial use: options of Broadcast TV – digital, high def, tv;

Streaming – one2one relationship; patient login Care team – points to MicroSoft product for staff info Emergency messaging Integrate medical records to bed side (cannot input data) (nurse uses WOW, etc.)

Integrated into VA network (server on site, both physical and virtual) SW update plan to be provided Operation plan - messaging and surveys by VA site maintenance plan - engineering full access to manage and troubleshoot system Subscription fee per unit / time period to be provided Warranty plan to be provided

Remote Patient Observation

i. Background: VA will provide a mobile unit that can be moved within the area for use. Current existing system is AvaSure.

ii. Provide dedicated power outlets and data ports. Exact locations to be coordinate with VA.

iii. Features:

1. Cannot record

2. routed exclusively to medical staff tasked with providing care

3. Integrated capability to talk/listen to a specific patient area

4. High quality camera, positioned for full view of patient

5. Camera able to rotate and adjust for viewing wide angles

6. Separate camera located in patient room, monitor at nurse station

7. Configurable view selection per monitor

8. Provided by VA

Power fail phone system.

i. Background: Existing system is PBX based with red phone that is hard wired in.

ii. Features:

1. Operates on power failure

2. Power restoration does not interrupt in-progress calls

3. User can make or receive calls

Clinical Information System (CPRS/VISTA) update capability via workstation.

i. Background: CPRS (Computerized Patient Records System).

VISTA (Veteran’s Health Information System and Technology Architecture). Contains PII and PHA.

ii. Coordinate power outlets and data port drops with VA so that it is attached to the existing network.

Telemetry at each patient area and monitoring at Nurse station, Alcove, and Telemetry monitoring center.

i. Provide power outlets and data port drops, locations to be coordinated with the VA.

ii. Features:

1. Bedside Monitoring

2. Continuous monitoring during transport or ward walks

3. Seamless patient monitoring

4. Storage and review capabilities

5. Remote viewing

Hand hygiene monitoring system

i. Current existing system is GoJo

ii. Features:

1. Dispenser

2. Receiver

3. Counter

Pneumatic Tube System

i. Transport of samples and medicines

ii. Background: Existing system is provided by Swisslog

iii. Features

1. Secure transactions

2. 6" carriers

3. Remote monitoring

4. Alert messaging

5. Connected to existing system

Wander Guard

i. Supports Alzheimer and dementia patients

ii. Features:

1. Controls door lock

2. displays status at the nurse station or the iPad

3. Activates alarm on status changes

Mechanical Repair

1st Floor K Wing must be completed by 3/1/2024 Total replacement of 105 VAV boxes of the CLC Building to include all floors (1st& 2nd Flrs) – All Contractor Provided 98 returns, 155 supply registers, 69 exhausts Replace all temperature controls with DDC type to include:

-VAV Controller -Reheat Control Valve -Reheat Coil w/ hose kit -Discharge Air Sensors -Adjustable DDC Thermostats for local end user control -Installation of global controller (Niagara Jace) and communication bus to a to integrate new controls to existing BAS system -Installation of 24VAC circuits for newly installed DDC system

- Means of disconnect at each VAV box -Isolation valves that would isolate each wing

Replacement of reheat piping from the local header to individual VAV Circuits. Dielectric fittings to inhibit corrosion of dissimilar metals.

Installation of new ball valves to enable isolation of each VAV reheat circuits.

Install new ball valves on header’s to isolate each wing Assess install or replace fire dampeners accessibility as needed Test and Balance to include commissioning of all newly installed DDC controls to include air leak rate of the high-pressure duct. Mechanical should be responsible for repairing all identified leaks above an acceptable rate.

Appendix

Specifications Ceiling Grid Prelude XL 15/16” Suspension System Ceiling Tile Calla Square Lay-In 24x24 1" Thickness White #2820BK

Ceiling Tile Shower Room AC-2: 2'-0" x 2'-0" ARMSTRONG CEILING TILES #1721 CLEAN ROOM

Mechanical Repairs K Wing Only - VAV’s Government Furnished Equipment Contractor to provide Paint Corridor Sheetrock Behr Premium Plus Color - Toasty Gray

Bathroom mirrors ASI 0535-2436 (24W x 36H); Fixed Angle Tilted Mirror; SKU: C3055549

Patient and Staff Bathroom/Housekeeping

Closets/Soiled Utility/Shower Room/Locker Room Wall Tile

Daltile Cotto Rectangle 12x24, 5/16" Thick White PF02 Matte Large Format Wall tile half of wall only; Running Bond 50% Offset; Grout

Mapei 5093 Warm Gray; Accent Trim - Daltile Jolly Trim 1/2 x 12 x 1/4 White PF02 Matte - Shape Number P43C9

Shower Room Wall Tile

American Olean; Color Story Designer White 12x24; 0061 – Matte;

Horizontal Stack, Straight Set; Grout – Mapei 5093 Warm Gray

Accent: American Olean Color Story Sapphire Sky 12x24; Color 0072 – Matte; Single row of accent surround placed at 60” AFF; Grout – Mapei

5093 Warm Gray

Epoxy Patient and Staff

Bathroom/Housekeeping Closet/Locker Room and

Shower Room Flooring/Laundry Room Sterling Fast Flow Seamless Epoxy FF118 Birch Install Over Sink Light

Fixtures in Patient Room and Patient Restroom

To Match K Wing 1st Floor No longer applicable

Install New Flooring Main CLC Corridor/Rec Therapy L101

Armstrong Coalesce 18x18 ST776 Nona Ravenna Armstrong Biome ST 252 Montane Kilimanjaro 6x48

Install New Flooring Accent for CLC Corridor & in Patient Rooms/K105/K101/K104/K10

Armstrong Natural Creations NA340 Delano Shell 12x24; Armstrong

Biome Montane Uluru Install New Flooring CLC

Entrance Main Hallway and Vestibules (orange zone -except the rooms)

Terrazo (3) BEHR colors: Gallery White, Frisky Blue, Sonoran Desert.

With the silver divider strips; Pattern to be provided by the VA Interior

Designers Install New Flooring Physical Therapy and Occupational

Therapy K205 & K210 Rubber Sheet

Install New Cove Bases Roppe Wall Base 114 Lunar Dust Pinnacle 700 Series Vinyl 6" Standard

Toe Install New Handrails in Corridors 1st Floor (K & L

Wing) (into dining room) and 2nd Floor (K & L Wing); DO

InPro 800W American Walnut InPro Beechwood 5E049

NOT include CLC Entrance Hallway

Install New Wainscoting Wall Protection in Corridors 1st

Floor (K & L Wing) (into dining room) and 2nd Floor (K & L Wing) and CLC Entrance

Hallway InPro Stellar White Out P3T-60128 Paint Behr Premium Plus Color - Interior, Toasty Gray, Eggshell

Door Frame Painting Door Trim, Color: Peppery MQ2-62, Interior/Exterior, Pro Industrial, Semi-Gloss

Renovate Nurses Station (2nd Floor Only)

Wall - Inpro Laminate Trestle Nut 5E032 American Teak 0553; Flooring Armstrong Natralis 70016 Pacific Coalesce ST881 Oxidize Tin 18x36”;

Counter Wilsonart Solid Surface Full Slab 30" x 144" Bluestone 9074EA Headwall Bed Panels Inpro American Teak 0553; Dimension 48” x 108’ per panel

Wall Protection Behind Ice Machine Inpro American Teak 0553; Dimension 48” x 108’ per panel

Roller Shade TBD Remove from Contract Paint Room Lockers Behr Swiss Coffee 12 Eggshell

Laminate Replace All Existing Wood Doors

1st Floor (K & L Wing) and 2nd Floor (K & L Wing)

Replace existing wood doors with new Acrovyn Woodgrain Sound Transmission Control (highest STC possible) Panel Structural

Composite Lumber Doors (Madison Panel) (See attachments for fire ratings); kick plate not required; acoustic seals are required in the K wing 1st floor, L Wing 1st floor, K Wing 2nd floor, and L Wing 2nd floor;

Woodgrain Color TBD by VA Interior Design Door Hardware Patient

Rooms and Patient Restrooms Best Privacy 9K30L15DS3626

Door Hardware Offices/Rec Room/PT/OT Best Entry 9K37AB15DS3626

Door Hardware Equipment Rooms/Storage

Rooms/Housekeeping/Electri cal Best Storeroom 9K37D15DS3626

Door Hardware Break Room, Staff Bath, Conference Room, Soiled Linen, Clean Linen Cipher Alarm lock 2700 SFICCORE 626 Finish Door Hardware Dining Room and 2nd Floor Wood Fire Door

Von Duprin Series 99 Vertical Rod Handle on one side push panic hardware on other

Door Hardware Lounges Best Passage Nurse Call Code Blue Update WestComm

Patient Entertainment GetWell Shower Room

Countertop/Sink Wilsonart Solid Surface Bluestone 9074EA Headwall Light Alko Horizon Bed Light LED 4’ wall mount direct/indirect HZN4L351-11

Overhead Lighting 2x4 Daybrite Lighting 2SBP3550L8CS-4-UNV-DIM LED Panel

2x2 Daybrite Lighting 2SBP3040L8CS-2-UNV-DIM LED Panel

Nurse Station Accent Lighting TBD Employee and CLC Entrances

Accent Lighting TBD

Scheduled Completions K Wing 1st Floor (If Specified) As Specified and NLT April 1, 2024

L Wing 1st Floor NLT August 1, 2024 CLC Entrance/Rec Therapy NLT December 1, 2024 CLC 2nd Floor K & L Wing NLT December 1, 2024