Vendor Questions - RFP 36C26223R0180.xlsx
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- Attached to
- 6640--VA Prescott Chemistry/Immunochemistry CPT IDIQ Federal contract opportunity
- Solicitation number
- 36C26223R0180
About this file
This document contains vendor questions and answers related to Request for Proposal (RFP) 36C26223R0180 for a Chemistry/Immunochemistry Clinical Pathology Test (CPT) Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Department of Veterans Affairs (VA) in Prescott, Arizona.
The key details are:
- Vendors requested a 2-week extension to the proposal due date, which was granted to Wednesday, August 14, 2024 by 1:00 PM Pacific Time.
- Vendors requested clarification on providing CAD drawings of the existing laboratory space and layout. The VA agreed to provide those drawings.
- The annual test volumes provided include patient tests, quality control, and repeat rates.
- The VA confirmed that vendors must propose all necessary vendor-provided controls, but that a QC peer review software is not required.
- The VA stated the preferred installation and go-live timeframe is within 6 months of contract award, but must be completed within 1 year.
- The VA agreed to provide an updated LIS file and CAD drawing.
- The requirement for high-sensitivity Troponin testing is mandatory, not preferred.
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Text version
Sheet1
| RFP Questions | |
| CHEMISTRY IMMUNOASSAY SYSTEM CPT - VA PRESCOTT | |
| RFP # | 36C26223R0180 |
| # | VENDOR QUESTIONS | ANSWERS | x | |
| 1 | Based on the complexity of the questions submitted by all interested parties, and the scope of the response required, we respectfully request an extension moving the due date at least 2 weeks, to a due date of at least Friday, August 16th. | Deadline for proposals shall be extended to Wednesday, August 14, 2024 by 1:00PM Pacific Time. | ||
| 2 | ChemIA+Tradeoffs - CAD | |||
| A. | Question/Point of Clarification: The document requires that the vendor provide a CAD drawing at the same scale as the depiction of the physical footprint of the existing laboratory space. Please provide a CAD showing your current solutions in place with the dimensions of your current laboratory space. | |||
| B. | Attachment B – 2.3.1.4 – tertiary instruments proposed will need to fit the current assigned counter space. Please identify this space via a provided CAD. | A. CAD drawing for VA Prescott will be provided. Please see uploaded document "CAD drawings NAVAHCS". |
B. Please see uploaded document "CAD drawings NAVAHCS" that includes notations.
| 3 | Attachment A – Annual Volume per Test. | |
| A. Question/Point of Clarification: Please identify if the test volumes provided are total annual patient tests or total annual overall tests including controls, calibrations, etc. | Test volumes include patient tests, quality control, and repeat rate as demonstrated in Attachment A, Tab 2. EST ANNUAL SITE VOL. | |
| 4 | Attachment B – 2.2.1 Cost per Test - Controls. |
A. Question/Point of Clarification: Please confirm if you currently use vendor provided controls or from another vendor.
1. If using a combination, like Bio Rad, please provide the LN and volumes for cross reference.
2. If they will continue with a direct Bio-Rad contract, please advise.
B. Question/Point of Clarification: are you using QV peer review software, and are we to include the cost of the software license for this? A. As per the requirements of the solicitation, offerors shall propose all necessary vendor-provided controls to run the tests.
B. QC peer review software is not a requirement of the solicitation.
| 5 | 2.3.5.5 states ‘Track reagent inventory by bar code or radio-frequency identification (RFID).’ | |
| A. | Question/Point of Clarification: Please clarify if this request is asking for this capability on the analyzer or is this referring to a stand-alone RFID technology platform for this requirement? | This requirement is in reference to the capability of the analyzer/track; not a stand-alone inventory management system. |
| 6 | 4.1 Installation/Implementation: 4.1 Installation/Implementation timeframe on |
Attachment+B+ChemistryImmunoassay+SOW+PRE states that the site shall have complete installation and go live of their system preferably within six (6) months of award of this IDIQ but will be based on mutually agreed timelines.
The ChemIA+Tradeoffs+RFP+36C26223R0180+PRE+-+0002 document page 1 states that the Delivery Timeframe: Delivery of equipment, installation, go live date and optimization of equipment should take no longer than a year after award.
| A. Question/Point of Clarification: We request that timeframes defined in each be aligned to the same verbiage, preferably to change section 4.1.1 to read that timelines will be based on mutually agreed upon timelines, post-award to the installation within 12 months. | It is preferred that Installation and Go Live of the system is complete within 6 months of contract award, however must be completed within 1 year of award. | |||
| 7 | Respectfully requesting a 1-week extension to allow time for the complexity of the automation line. | Deadline for proposals shall be extended to Wednesday, August 14, 2024 by 1:00PM Pacific Time. | ||
| 8 | Please provide an updated LIS file. Please see attached document. | Please see uploaded document "CHEM-IA-A1C_One_Day_Workload-070124". | ||
| 9 | Respectfully requesting that hsTroponin is changed to preferred but not required. | hsTroponin is required. | ||
| 10 | Please provide an updated CAD. | CAD drawing for VA Prescott will be provided. Please see uploaded document "CAD drawings NAVAHCS". | ||
| 11 | After reviewing the modification to 36C26223R0180 for VA Prescott Chemistry/Immunochemistry CPT IDIQ, we would like to request a short extension of the due date to 8/9. This additional time would allow vendors to provide updated solicitations to best accommodate the revised automation needs for the lab. | |||
| Deadline for proposals shall be extended to Wednesday, August 14, 2024 by 1:00PM Pacific Time. |
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