36C26223R0005 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 13

N/A

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26223R0005

11-17-2022

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to:

The purpose of Amendment 0001 is to:

1. Post the Responses to the Questions submitted for this RFP.

2. Change the RFP due date from Friday, December 2, 2022 to Thursday, December 8, 2022.

3. Change the Period of Performance for both B.2 Schedule of Services and Price and Price Worksheet to read:

01 January 2023 thru 31 December 2023 (See subsequent pages).

Please see the subsequent pages for Questions and Answers, Schedule of Services and Price, and Price Work Sheet.

Alfreda Hunter Contracting Officer

36C26223R0005 Amendment 0001 CTRS Service Monitors

Question and Answers

LEAD MONITOR:

Q1. Section 3, What are the “supplies”?

A2: Bedding, towels, shower shoes, clothing, and personal hygiene items.

Q2: Section 5.1 CTRS Lead Monitor vs 5.2 CTRS Monitor responsibilities. It seems that the lead position is that of case management. It is not listed as a required degree or skillset outside of being familiar with the setting and having worked in and around.

A2: Lead Monitor is not a supervisor however assists in assigning daily tasks/duties and ensure task completion. Adherence to established break times as set forth by supervisor. All are done in collaboration with Supervisor.

Q3: Paragraph Including mentoring, improve their independent living skills, shall assign, and take on special projects. Questions: What is the metric for this? What special projects?

A3: Special Projects could include preparation for site visits from dignitaries, local and federal political figures, and media outlets.

Q4: Shall attend and participate in team meetings, trainings, case conferencing, etc.

Question: What is the etc. , and is this with the VA case management, mental health doctors, doctors, and or doctors in the community?

A4: Etc. is intended to include all the above meetings, site visit preparation, construction meetings and other relevant duties as assigned.

Q5: Facilitate and supervise regularly scheduled resident house meetings. Question? Is this frequency set by us?

A5: No. Frequency set by VA. 1-2 times Monthly.

Q6: Records maintained through Homeless Management Information System (HMIS).

Question: Will this be something we would receive instruction on the process?

A6: Yes. Training to be provided as needed.

Q7: Section 5.1.1.24 Question: Is this standard established by the contractor using standard safety guidelines?

A7: Safety standards are established by VA in tandem with pertinent subject matter experts and to be enforced by Monitor.

Q8. Monthly safety inspections and work order submissions. Question: Is this submitted to the VA departments to repair?

A8: All inspection violations and reports should be submitted to VA. Additionally requests for repair should be submitted to VA for processing.

Q9: Section 5.1.1.29, Who supplies toiletries, towels, and linens? Who is responsible for the laundering of these? Who is responsible for the client’s laundry?

A9: Toiletries, towels and linens are all provided by VA. VA is responsible for laundering towels and linens. Veterans are responsible for laundering personal affects.

Q10: Section 5.1.1.30, Are the appointments on or off the VA campus? Would the contractor provide a vehicle?

A10: Appointments are both on and off VA campus. VA is responsible for Veteran transportation. Monitors would assist in coordination and facilitation of transport off campus.

Q11: Section 5.1.1.32, Sign in logbook, what degree of responsibility is this? Is to insure who is on/off-site?

A11: Monitoring the sign-in book is to ensure onsite resident attendance and notifying program management of any Veteran who have been absent for consecutive days.

Q12. Section 5.1.1.33, What is the metric for this? What are examples of expectations?

Would this include classes in basic life skills, social skills, and independent living skills?

Community engagements -would that be recreations in nature?

A12: These metrics are not congruent with the mission of the program. However, Veterans are welcomed to take advantage of various opportunities on the campus both individual and part of group education to cultivate tangible life skills.

Q13: Section 51.1.34, What is the mission statement for the low-barrier emergency shelter programs?

A13: To provide safe shelter for Veterans experiencing homelessness who may or may not be in active treatment for substance abuse (if applicable).

Q14: Section 5.1.1.50, What is the expectation outside “related experience”?

A14: Understanding the unique challenges of homelessness and assist in promotion of harm reduction.

SERVICE MONITOR:

Q15: Section 5.2.1.7, How much responsibility is this in terms of process-temperature check? If the client is non-cooperative?

A15: General daily community wellness checks daily for all residents. If client is non-cooperative encouragement and education can be provided as to why health and safety are important.

Q16: Section 5.2.1.17, As to proper hygiene practices- in the event of non-cooperative clients, what is the expected protocol?

Q16: No expected personal hygiene protocols. Monitors should encourage Veterans to maintain proper personal hygiene. Additionally, efforts to maintain appropriate public health, sanitation, and communal hygiene will be strongly encouraged (ex. Cleaning up after oneself in shared areas, as well as keeping the inside and outside of tiny shelters tidy). Monitor is expected to address individual and public safety concerns and interventions will be addressed on a case-by-case basis.

Q17: Section 5.2.1.19, Is this referring to the individual trash receptacles in the structures? Is the weekly pick-up for the dumpsters? Clarification would be helpful.

A17: Yes. This references both individual trash receptacles as well as dumpsters.

Dumpsters are emptied on a weekly basis.

B.2 SCHEDULE OF SERVICES AND PRICE

This is a Firm Fixed Price, Indefinite Delivery, Indefinite Quantity, (IDIQ) contract for CTRS Monitor Services for the VA Greater Los Angeles Healthcare System (VGLAHS). The Contractor shall provide all management, labor, supervision, and supplies. Prices in this schedule represent an all-inclusive rate including management, labor, supervision, and supplies. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

The guaranteed minimum amount for this contract is $5,000.00. The maximum aggregate value of the orders that can be placed under this contract is $3,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum amount.

The previous year pricing will apply to any extension pursuant to FAR 52.217-8

The contract period of performance for this FFP, IDIQ is Five (5) years from January 01, 2022 through December 31, 2027. The schedule of services and price below indicates pricing for each contract year.

BASE YEAR: JANUARY 01, 2023 - DECEMBER 31, 2023

ITEM

NUMBER

DESCRIPTION OF

SERVICES UNIT PRICE PER UNIT

0001 CTRS VETERAN SERVICE

LEAD MONITORS:

Three (3) Lead Monitors.

HR

0002 CTRS VETERAN SERVICE

MONITORS:

Eight (8) Service Monitors.

0003 CTRS Night Differential

Benefits. Night Differential for shifts 2, 3, & 4.

Night pay is a percent differential paid to an employee for regularly scheduled work performed at night.

OPTION YEAR 1: JANUARY 01, 2024 - DECEMBER 31, 2024

ITEM

NUMBER

DESCRIPTION OF

SERVICES UNIT PRICE PER UNIT

1001 CTRS VETERAN SERVICE

1002 CTRS VETERAN SERVICE

1003 CTRS Night Differential

Benefits.

Night pay is a percent differential paid to an employee for regularly

OPTION YEAR 2: JANUARY 01, 2025 - DECEMBER 31, 2025

ITEM

NUMBER

DESCRIPTION OF

SERVICES UNIT PRICE PER UNIT

2001 CTRS VETERAN SERVICE

2002 CTRS VETERAN SERVICE

2003 CTRS Night Differential

Night pay is a percent differential paid to an employee for regularly

OPTION YEAR 3: JANUARY 01, 2026 - DECEMBER 31, 2026

ITEM

NUMBER

DESCRIPTION OF

SERVICES UNIT PRICE PER UNIT

3001 CTRS VETERAN SERVICE

3002 CTRS VETERAN SERVICE

3003 CTRS Night Differential

Night pay is a percent differential paid to an employee for regularly

OPTION YEAR 4: JANUARY 01 2027 - DECEMBER 31, 2027

ITEM

NUMBER

DESCRIPTION OF

SERVICES UNIT PRICE PER UNIT

4001 CTRS VETERAN SERVICE

4002 CTRS VETERAN SERVICE

4003 CTRS Night Differential

Night pay is a percent differential paid to an employee for regularly

D.3 PRICE WORKSHEET

The following estimated quantities are provided for the contract periods. Contractors shall complete this section in its entirety and submit with their proposal.

BASE YEAR: JANUARY 01, 2023 - DECEMBER 31, 2023

CLIN

DESCRIPTION OF SERVICES EST.

QTY

UNIT UNIT

PRICE

ESTIMATED

YEARLY

CTRS VETERAN SERVICE

Three (3) Lead Monitors.

6,257 HOUR $ $

0002 CTRS VETERAN SERVICE

16,686 HOUR $ $

0003 CTRS Night Differential Benefits.

Night pay is a percent differential paid to an employee for regularly scheduled work performed at night.

5,006 HOUR $ $

OPTION YEAR ONE (1): JANUARY 01, 2024 - DECEMBER 31, 2024

ESTIMATED

Three (3) Lead Monitors.

6,257 HOUR $ $

1002 CTRS VETERAN SERVICE

MONITORS:

Eight (8) Service Monitors.

16,686 HOUR $ $

1003 CTRS Night Differential Benefits.

Night pay is a percent differential

OPTION YEAR TWO (2): JANUARY 01, 2025 - DECEMBER 31, 2025

ESTIMATED

Three (3) Lead Monitors.

6,257 HOUR $ $

2002 CTRS VETERAN SERVICE

MONITORS:

Eight (8) Service Monitors.

16,686 HOUR $ $

2003 CTRS Night Differential Benefits.

Night pay is a percent differential

OPTION YEAR THREE (3): JANUARY 01, 2026 - DECEMBER 31, 2026

ESTIMATED

Three (3) Lead Monitors.

6,257 HOUR $ $

3002 CTRS VETERAN SERVICE

MONITORS:

Eight (8) Service Monitors.

16,686 HOUR $ $

3003 CTRS Night Differential Benefits.

Night pay is a percent differential

OPTION YEAR FOUR (4): JANUARY 01, 2027 - DECEMBER 31, 2027

ESTIMATED

Three (3) Lead Monitors.

6,257 HOUR $ $

4002 CTRS VETERAN SERVICE

MONITORS:

Eight (8) Service Monitors.

16,686 HOUR $ $

4003 CTRS Night Differential Benefits.

Night pay is a percent differential

ESTIMATED PRICE TOTAL SUMMARY

Base Year Total Estimated Cost $ Option Year 1 Total Estimated Cost $ Option Year 2 Total Estimated Cost $ Option Year 3 Total Estimated Cost $ Option Year 4 Total Estimated Cost $ Total Aggregate Cost for Five Years $