36C26223Q0213_1.docx

36C26223Q0213

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

691-23-1-5091-0015 36C26223Q0213 03-02-2023 Condreay, Edward 858-642-6241 03-16-2023 16:00

PDT

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 X X 221114 250 Employees N/A X Greater Los Angeles VA Healthcare System Sepulveda VA Medical Campus 16111 Plummer Street North Hills CA 90073 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page This solicitation is IAW FAR 13.5 Simplified Acquisition Procedures.

This is the solicitation for the Preventative Maintenance and repair of identified damaged solar panels located at the Sepulveda VA Medical Campus, Solar Farm.

Questions will be submitted in writing NLT:

March 8, 2023: Attn: Edward Condreay, edward.condreay@va.gov Offers will be submitted via email NLT:

March 16, 2023: Attn: Edward Condreay edward.condreay@va.gov See CONTINUATION Page X X Helena Roba, Service III Branch Chief This procurement is for the servicing and repair of the Solar Panels located at 16111 Plummer Street, North Hills, CA 91343 (Sepulveda VA Medical Campus). The first three years of the contract involve already identified solar panels that need replacing. Servicing and cleaning of the existing solar panels will continue through the entirety of the length of the awarded contract.

PERFORMANCE WORK STATEMENT (PWS)

Solar Photovoltaic Arrays Maintenance and Repair VA Sepulveda Campus 16111 Plummer Street, North Hills, CA 91343 And LA ACC Medical Center At 351 East Temple Street, Los Angeles, CA 90012 PART 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Solar Photovoltaic Arrays Maintenance, Repair, and Cleaning. This is a standard maintenance contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government

PROJECT WORK - TIME AND MATERIALS:

Project work shall mean work performed on solar arrays and solar monitoring. The contractor assigned to this contract shall work closely with the VA Facility Manager, Ross Manoukian. Project pricing shall include everything the contractor anticipates is necessary to complete the job (i.e., permits, rental equipment, materials, chemicals, labor, supervision, transportation, subcontractor costs, mobilization costs, demobilization costs, clean up etc.).

TECHNICAL SPECIFICATIONS

The VA GLA requests bids for the following work: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Solar Photovoltaic Arrays Maintenance and Repair as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

Background: The VA Sepulveda Campus has seventeen solar arrays on-site. In total there are a quantity of nine Advanced Energy Solaron® Grid-Tie inverters and two Satcon PowerGate® Plus inverters, the rest of the inverters are Sunny Boy localized type of inverters.

The Following List of Solar Arrays provide the solar panel locations and associated inverters.

Table 1- List of Solar Arrays

Solar Array Location

Solar

Array Location Solar

Monitoring Inverters Parking

Lot

X Sunpower One

KW

Satcon

Inverter Parking

Lot

U Sunpower One

KW

Satcon

Inverter Building rooftop Sunpower

KW

Satcon Inverter Parking

Lot next to

Building Sunpower Six

SMA

STP

KW 250

KW

Solaron

Inverter Site

Ground

Mount Sunpower Two

30KW

SMA

and one

KW

SMA Inverter Parking

Lot

F Sunpower

KW

Solaron Inverter

LA

ACC

Medical

Center roof top Sunpower Fifteen

8KW

SMA

Inverters )myPVData

Majority of the solar arrays, ground-mount, roof top and carport structure were built by Sunpower Corporation:

· The PV modules have a minimum 20-year limited warranty that modules will generate no less than 80% of rated output under Standard Test Conditions (STC), the inverters had 5 years warranty.

· Objectives: The objective of this contract is to maintain and document safe and efficient operation of the arrays and inverters and provide solar monitoring.

Scope: The Contractor shall furnish all parts, labor, equipment, qualified personnel, qualified supervision, and transportation necessary to provide training, maintenance, repair, inspection and cleaning of the nine VA Sepulveda Campus and VA LA ACC Medical Center Solar PV inverters and arrays.

AVAILABILITY OF FUNDS

Pursuant to statutory requirements, any contract resulting from this bid shall be subject to the availability and appropriation of sufficient funds annually and contingent upon approval of funding.

GENERAL INFORMATION

1.1.1. Site-Specific Safety Plan: The Contractor shall develop and maintain an effective Site- Specific Safety Plan to ensure services are performed in accordance with standard electrical and PV safety practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure safe services. The Contractor’s Site-Specific Safety Plan shall include a list of the Contractor-required safety training and a written procedure for Contractor personnel to follow in the event of a medical or site emergency. The Site-Specific Safety Plan is to be delivered within 3 weeks after contract award.

Page

1.5.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary (refer to Technical Exhibit 1). This summary is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The Contractor is not required to perform service on federal holidays.

Juneteenth Day Independence Day Christmas Day

1.5.4 Hours of Operation:

For NORMAL SERVICES: The Contractor is responsible for conducting business, between the hours of 7:00 am and 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. When Normal Service requires that an inverter or array be taken off-line, that service should be accomplished in a timely manner to reduce the number of hours the array is off-line during Southern California Edison (SCE) On-Peak hours (refer to Part 2, Definitions and Acronyms).

For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

For SERVICES OUTSIDE OF NORMAL SERVICES: Hours of Operation as agreed to in writing between the Contractor and Contracting, for solar cleaning of carports to be performed preferably during weekends.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the VA Sepulveda at 16111 Plummer Street, North Hills, CA 91343 and the LA ACC Medical Center at 351 East Temple Street, Los Angeles, CA 90012.

1.5.6 Type of Contract: The government will award a special maintenance contract.

1.5.7 Security Requirements: Contractor personnel performing work under this contract must have a general employment background check at the time of the proposed submission and must maintain the level of security required for the life of the contract.

1.5.7.1 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7.2 Key and Badge Control: Prior to commencing any work, Contractor personnel will sign- out a temporary badge and key(s) from either the M&O Supervisor, the Electric Shop, or the COR. The Contractor shall establish and implement methods of making sure all badges/keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No badges or keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued badges and keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate badges/keys/key cards to the M&O Supervisor and the COR.

1.5.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas. Upon authorization in writing by the COR, the Contractor may open locked areas for subcontractor personnel engaged in the performance of assigned work in those areas (e.g., inverter or meter personnel).

1.5.7.3 Lock Combinations. VA will provide lock combinations for solar inverter areas for access.

1.5.8 Qualifications: Contractor Project Manager/Field Supervisor shall have at least 3 years of Solar PV experience and possess an Occupational Safety and Health (OSHA) 30-Hour Training Course card. Additionally, being a North American Board of Certified Energy Practitioners (NACEP) Certified PV Installation Professional is preferred. The Lead Solar PV Technician shall have at least 2 years of electrician experience; 1 year of Solar PV experience; and possess at least an OSHA 10-Hour Training Course card. Additionally, evidence of passing the NABCEP Entry Level Exam is preferred. Copies of the OSHA-30 and OSHA-10 training cards are to be delivered within 3 weeks after contract award.

1.5.9 Post Award Conference: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

1.5.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager, Project Manager/Field Supervisor. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer and the COR. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall wear (or, if wearing the badge presents a safety concern, keep the badge in their pocket or in their vehicle) their visitor’s badge prior to commencing any work at the facility (refer to Section 1.5.7.2, Key and Badge Control).

1.5.13 Other Direct Costs: ODCs must be preapproved by the Contracting Officer. Examples of ODCs applicable to this PWS include inverter MOXA box replacements not covered under warranty; inverter controller board replacement not covered under warranty; inverter cooling fans not covered under warranty; and PV modules. Note: The VA does have spare PV modules, also some of the inverters ware not being used so that contractor can coordinate with the VA COR in using for spare parts.

1.5.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.15 Organizational Conflict of Interest: Contractor and subContractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The Contracting Officer is the only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered and may include non- manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 MAINTENANCE. Activities required or undertaken to conserve the original asset or resource (e.g., filter replacement, String Combiner Box fuse replacement, Inverter fuse replacement, bolt torqueing).

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 REPAIR. Activities required or undertaken to replace a broken, damaged, or failed device or equipment to return the device or equipment to an operating or usable condition (e.g., failed Inverter Cooling fan, failed MOXA box, failed fuse in Array Combiner Box).

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Southern California Edson (SCE) ON-PEAK HOURS: Currently, the SCE On-Peak hours are as follows:

For the TOU-8- rate, Option D, Option D-CPP, and Option E the peak period are as follows:

Option B, Option B-CPP, Option R (Legacy TOU Periods)

6 p.m. to 11 p.m.

The summer season shall commence at 12:00 a.m. on June 1 and continue until 12:00 a.m. on October 1 of each year. The winter season shall commence at 12:00 a.m. on October 1 and continue until 12:00 a.m. on June 1 of the following year

Holidays are New Year's Day (January 1), Presidents’ Day (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Veterans Day (November 11), Thanksgiving Day (fourth Thursday in November), and Christmas (December 25).

When any holiday listed above falls on Sunday, the following Monday will be recognized as a holiday. No change will be made for holidays falling on Saturday.

Take note that SCE holidays do not always align with federal holidays. Hours other than those detailed above are defined as SCE Off-Peak hours. Historically, SCE has occasionally redefined the time frame of On-Peak and Low-Peak hours. In the event that such a change occurs, Contracting will inform the Contractor of the change.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Utilities: The Government will provide access to a water source if they are required for performance of services (e.g., PV module cleaning). The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment and ensuring that the inverter/array is fully on-line and properly inverting before locking up and leaving the site. During routine servicing, if it is necessary to take an inverter or array off-line, that servicing should be accomplished in a timely manner to reduce the number of off-line hours during the TEP On-Peak timeframes. If a service will take an inverter or array offline for an extended period of time (i.e., more than 4 hours) during SCE On-Peak timeframes, the Contractor shall inform the COR. NOTE: Anytime there is a need to take an array or several arrays offline during SCE On- Peak timeframes, the VA COR shall discuss the situation/need with the VA Energy Manager.

3.2 Contractor will provide signage in order to divert employees and visitors from the PV service areas as needed. In the event that the Government requests that PV modules be washed, discussions between the Contractor and Contracting, and the COR must take place and the course of action agreed upon in writing at least three weeks before commencing such servicing because careful coordination with Security (regarding parking lot closures) and with the VA Industrial Hygienist regarding possible use of cleaning products is required. A construction advisory will be posted, cleaning should be performed during weekends as to minimize the impact to parked cars.

CONTRACTOR FURNISHED ITEMS AND SERVICES

1.2 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS

4.2. Materials – NORMAL SERVICES

4.2.1 For Sections 5.1.1 and 5.1.2: The Contractor shall provide Inverter filters, Inverter fuses, String Combiner Box fuses, Inverter cooling fan required to maintain the Solar PV arrays and inverters. Inspect PV modules for damage, discoloration or de- lamination, inspect mounting system for damage or corrosion, inspect ground braids, electrodes, and conductors for damage. Trackers - Inspect tracker components for damage or corrosion, inspect tracker controllers for damage, lubricate tracker motors and jackscrews. Contractor will have to hire the services of Sunpower Corporation to repair the tracking system as it is a proprietary Sunpower system if needed. Verify proper operation and alignment. Parts or equipment replaced or added to the PV systems must be compatible with the existing system/design.

4.2.2 For Sections 5.1.3: Otherwise the cost of needed parts shall be submitted to Contracting for review/approval. Parts or equipment replaced or added to the PV systems must be compatible with the existing system/design.

4.23 Contractor shall also pay for yearly monitoring services which is also a Sunpower System “Power Factors” or provide equivalent monitoring system and pay for cell phone and utilities. Provide proper training.

4.3. Materials – SERVICES OUTSIDE OF NORMAL SERVICES. Materials that are needed for SERVICES OUTSIDE OF NORMAL SERVICES shall be submitted to Contracting for approval. Parts or equipment replaced or added to the PV systems must be compatible with the existing system/design.

4.4. Equipment. The Contractor shall provide all equipment required to maintain and repair of the Solar PV arrays, inverters, meters, etc. (e.g., common electrician equipment, man-lift, technician laptop, IR camera, water bowser, etc.). Equipment/parts replaced or added to the PV systems must be compatible with the existing system/design.

SPECIFIC TASKS

2. Specific Tasks:

5.1. NORMAL SERVICES: The Contractor shall provide the following services:

5.1.1 INVERTER AND INVERTER ENCLOSURE CLEANING:

The Contractor may determine that it is important to replace/clean the inverter filters more frequently. If so, the Contractor shall bring this to the attention of Contracting and the COR for subsequent discussion:

i. Inverter Fenced Enclosure Cleaning; Inverter Cabinet Dry Wipe-Down; Inverter Filter Replacement; Inverter Cabinet interior vacuuming. Refer to manufacturer maintenance requirements (Maintenance of Solaron Grid-Tied Photovoltaic Inverters); and (Satcon Inverter Chapter 4 Maintenance Information); Sunny Boy Inverter maintenance requirements.

a. Note that the filter for the Satcon Inverter is designed to allow for filter cleaning. The Contractor shall inform the VA if the filter is being cleaned or being replaced.

ii. One of the Filter Replacements shall be performed prior to the hot summertime temperatures (i.e., preferably filters replaced in April or May).

iii. Contractor shall develop and submit a checklist to document the inverter cleaning and inverter enclosure cleaning. Completed and signed checklists shall be maintained for each inverter and array, and copies submitted to the Government.

5.1.2 INVERTER AND ARRAY INSPECTION/SERVICE:

Annually (The Contractor may perform a percentage of these services quarterly, as long as every inverter is serviced at least once during the year. The Contractor may perform the annual inspection/servicing in conjunction with one of the Inverter and Inverter Enclosure Cleanings as identified in 5.1.1).

iv. Inverter Inspection and Preventative Maintenance in accordance with manufacturer’s instructions and checklists. Refer to manufacturer maintenance requirements (Maintenance of Solaron Grid-Tied Photovoltaic Inverters); and (Satcon Inverter Chapter 4 Maintenance Information); Sunny Boy Inverter maintenance requirements.

i. Annual Inverter servicing shall include:

1. Inverter and Inverter Enclosure Cleaning as identified in 5.1.1 (if the Contractor wishes to perform one of the two cleanings at the same time that the annual inspection/service is performed).

2. Thermal Imaging within inverter cabinet.

3. Hot spot troubleshooting and proper torqueing as required. If a situation is encountered that cannot be readily resolved, the Contractor shall submit its findings to Contracting and the COR for subsequent discussion/decision on the path forward to resolve/repair the situation.

4. Rescanning to confirm hot spot issue has been resolved.

ii. Annual Array servicing shall include:

1. Visual inspection (e.g., inspection of PV modules for defects, heavy soiling, shattered glass, unsecure modules).

2. Module replacement as necessary.

3. Visual Inspection of string lines (as accessible) and PV module mounts (as accessible)

4. String Combiner Box fuse checks and Array Combiner Box fuse checks.

5. As accessible, visual inspection of system for corrosion, evidence of arcing, water infiltration into Array Combiner Boxes or String Combiner Boxes.

6. Thermal Imaging (String Combiner Boxes, Array Combiner Boxes, as well as any PV Modules identified as suspect.)

7. Hot spot troubleshooting and proper torqueing as required. If a situation is encountered that cannot be readily resolved, the Contractor will need to submit its findings to Contracting and the COR for subsequent discussion/decision on the path forward to resolve/repair the situation.

8. Re-scanning to confirm hot spot issue has been resolved.

iii. Documentation of the above services in a Maintenance Report with applicable System Photos. Identify damage or defects and provide photographic evidence.

5.1.3 REPLACE BROKEN SOLAR PANELS:

i. Contractor to verify solar panel output to verify functionality. Replace damaged solar panels per quantities indicated (150 solar panels under Base Year contract). The original solar panels at the VA Sepulveda Campus are the E20/327 Sunpower Solar Panels. Contactor shall replace with same solar panel or if not available with upto date latest technology panels of at least 320 W per solar panel. Solar maintenance contractor to provide the best option for the VA.

5.2. SERVICES OUTSIDE OF NORMAL SERVICE: The Government may request that the Contractor provide any or none of the following services. If any of these services are requested, the Government and the Contractor must enter into a signed Contract modification before any on- site work is started.

5.2.1 PV MODULE WASHING: Depending on location of the solar panels contractor can perform this task during normal working hours for Ground mount solar systems and roof top mounted solar systems. For parking lot solar systems contractor shall perform this task during the weekends to minimize the probability and liability of damage to parked cars preferably during the weekends. Contractor can anticipate that this would occur at most twice a year for the VA Sepulveda Campus and four times per year for the LA ACC Medical Facility:

· It is anticipated that the Contractor will perform module washing on Saturdays and/or Sundays between the hours of 7:00 am to 5:00 pm, or during the work week before 7:00 am or after 5:00 pm. If it is necessary to clean modules during the work week at times other than those identified above, then discussion between the Contractor, Contracting, and the Contracting Officer’s Representative (COR), must take place so that the course of action is agreed to in writing at least five weeks before commencing such cleaning.

· Array Module Cleaning in accordance with manufacturer’s instructions. High pressure washing is not allowable.

· Use of biodegradable soap or any other cleaning products, in any manner, must be approved by the VA prior to use. It is possible that the use of cleaning products will not be allowed.

· Discussion between the Contractor, Contracting, and the COR must take place so that the course of action is agreed to in writing at least five weeks before commencing such cleaning.

· Coordination of parking lot clearance of vehicles must be coordinated through the COR at least four weeks in advance of work.

5.3. CONTRACTOR INVOICES:

5.3.1 The Contractor shall submit invoices within 6 weeks of the work being completed

· Invoice shall be submitted with the correct Purchase Order number (including correct fiscal year number).

· The invoice is to be submitted electronically by the Contractor using the Tungsten Network to facilitate government invoice processing.

· Additionally, an electronic copy of the invoice shall be sent to the COR.

5.4. CONTRACTOR ANNUAL DOCUMENTATION:

Within 6 weeks following the Annual Service, the Contractor shall submit an electronic copy of the Annual Service Report. The report shall include a summary of the findings and repairs (as applicable) for each inverter, inverter enclosure, and array, as well as the date of repair.

5.5. BI ANNUAL CONFERENCE CALLS:

5.6.1 The Government COR and the Contractor will meet bi annually or quarterly via teleconference to discuss issues pertaining to the contract. These meetings shall be held at no additional cost to the government.

APPLICABLE PUBLICATIONS

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures:

· National Electric Code

6.2. The Contractor may find this reference helpful:

· PV System Operations and Maintenance Fundamentals, Solar America Board for Codes and Standards Report, August 2013

6.3. The VA has the following references available for Contractor use:

· Operations & Maintenance Manual: Roof Top Arrays (Phase 1)

· Ground-Mount Array (Phase 2)

· Operations & Maintenance Manual: Carport Structures (Phase 2 & 3)

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Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.

4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT

a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment.

b. The contractor/subcontractor shall certify to the COR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required.

c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default "program files" directory and silently install and uninstall.

d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.

e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle.

f. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579,…