36C26127Q0026_2.docx

36C26127Q0026

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26127Q0026 09-16-2026

36C261-26-AP-0778

612-27-1-6083-0001 612A4-27-018 36C261 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu

HI

96813 Offerors are authorized to submit offer proposals via email. Offers should be emailed to kayla.haruguchi@va.gov with a copy furnished to daniel.jhun@va.gov

Kayla Haruguchi 808-539-1304 Project No.: 612A4-27-018 Project Title: Replace B650 3rd and 2nd Flooring Project Location: 10535 Hospital Way, Mather, CA 95655

Description: The Veterans Affairs Northern California Health Care System has a requirement to replace the flooring at Sacramento VA Medical Center.

a. Contractor shall provide all materials, labor, tools, equipment, transportation, expertise, supervision, and administration for the work described in the contract documents (i.e. contract documents, solicitation documents, scope of work, specifications, and drawings).

b. This acquisition is a total set-aside for certified/verifiable service-disabled veteran owned small business concerns

c. The Government intends to award one (1) firm-fixed-priced construction contract without conducting negotiations with offerors; however, the Government reserves the right to conduct discussions if later determined to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; and waive informalities and/or minor irregularities in offers received. ALL OFFERORS MUST HAVE A CURRENT REGISTRATION ON SAM.GOV AND THE U.S. SMALL BUSINESS ADMINISTRATION (SBA) SMALL BUSINESS SEARCH WEBSITE AS A CERTIFIED ELIGIBLE SDVOSB

PRIOR TO RFQ EVALUATION AND PRIOR TO AWARD.

d. All certified SDVOSB contractors are afforded the opportunity to submit an offer for this RFQ. All interested SDVOSB holders shall submit a proposal IAW the instructions and terms as stated in this solicitation.

e. An offer guarantee is required in the form of a bid bond, which may be submitted electronically by the proposal due date/time to the Contract Specialist, Kayla Haruguchi at kayla.haruguchi@va.gov. Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of notice of award.

f. Although not mandatory, all interested parties are strongly encouraged to attend the site visit.

g. Wage Determination CA20260019 09/03/2026 applies to thisSolicitation and will be part of the resulting contract.

h. NAICS: 236220 Commercial and Institutional Building Construction Size Standard: $45.0M

i. The estimated magnitude of this construction project is between $1,000,000 and $2,000,000. This information is provided per VAAR 836.204- Disclosure of the magnitude of construction projects.

X X X 12:00

PDT

11-12-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu

HI

96813 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 866-372-1141 Daniel Jhun

Table of Contents

Statement of Work Replace B650 3rd and 2nd Flooring Project #612A4-27-018

1. General Intention:

A. The purpose of this project is to replace flooring, resilient base, stainless steel corner guards, and paint throughout B650 3rd and 2nd Floor of the Sacramento Veterans Affairs Medical Center (VAMC) of VA Northern California Healthcare System (VANCHCS).

B. Contractor shall furnish all labor and materials needed to perform all demolition, replacement, and installation required by this scope as required by specifications.

C. Visits to the site by bidders may be made only by appointment with the Contracting Officer (CO) for the project. A preliminary/pre-proposal site visit is strongly encouraged and shall be coordinated with the Contracting Officer Representative (COR).

D. Location of work; the geographic location for service(s) are the following areas:

· Sacramento VA Medical Center 10535 Hospital Way Mather, CA 95655

Buildings: 650 – 3rd and 2nd Floors

E. The contractor shall consider that there are no staging areas available within the facility premises. If necessary, staging areas may be put into effect at the discretion of the COR, depending on availability. The Contractor shall note that there is absolutely NO Contractor employee parking in Patient Parking designated areas. VANCHCS will not invalidate or make reimbursement for parking violations for the Contractor under any conditions.

F. The contractor will be responsible for disposing of all equipment components and trash demolished or replaced as part of this project.

G. The contractor is responsible for following infection control procedures per VA specifications and site infection control protocols.

H. Schedule of work: All work shall be performed outside of normal working hours, which are 7:30 AM to 4:00 PM, Monday through Friday, excluding weekends and holidays unless approved by the CO. Work during normal hours may only be scheduled if it is planned at least three weeks in advance for a specific location and approved by the appropriate VA personnel. Any work activities that generate noise or disruption sufficient to impact patient care, disturb patients, or interfere with staff operations must be conducted only after normal working hours or on weekends. The contractor is responsible for coordinating with VA COR to ensure all work scheduling complies with this requirement and must provide notification of planned work at least three weeks prior to commencement. Emergency work or exceptions to this schedule must be requested in writing and approved by the CO.

I. The Contractor shall prepare any necessary construction documents and provide all necessary/required professional engineering services to include, but not limited to tools, equipment, materials, labor, travel, expertise, supervision, testing, analysis, and specialty services to accomplish all items and requirements outlined in this SOW. All work shall comply with all applicable federal, state, local and VA regulations and requirements.

2. Scope of Work:

A. The contractor shall replace approximately 38,000 square feet (SF) of carpet and luxury vinyl tile throughout Building 650 – 3rd and 2nd Floors as shown in Exhibit A - BLDG 650 – 2nd and 3rd Floors Room Flooring Replacement and Attachment 1 - BLDG 650 Mather 2nd and 3rd Floor Carpet Replacement Current Flooring. Resilient wall base shall also be replaced at all spaces that will receive new flooring. The Contractor shall refer to Specification Section 09 06 00, Schedules for Finishes, for the products and finishes required under this contract. The Contractor shall furnish the specified products or an equivalent product that meets or exceeds all requirements of the specified product, including, as applicable, quality, performance, durability, compatibility, dimensions, appearance, finish, color, and warranty requirements. The proposed product shall be similar in appearance and shall match the color, texture, pattern, and finish of the specified product to the satisfaction of VA Engineering. The Contractor shall submit product data, samples, color charts, and other information necessary for VA Engineering’s evaluation and approval.

B. Attachment 1 - BLDG 650 Mather 2nd and 3rd Floor Carpet Replacement Current Flooring shows current carpet with red lines across rooms or spaces that will remain the same (no change in these). Exhibit A - BLDG 650 – 2nd and 3rd Floors Room Flooring Replacement states room by room current flooring and resilient base to be installed. The Contractor shall refer to Specification Section 09 06 00, Schedules for Finishes, for the products and finishes required under this contract. The Contractor shall furnish the specified products or an equivalent product that meets or exceeds all requirements of the specified product, including, as applicable, quality, performance, durability, compatibility, dimensions, appearance, finish, color, and warranty requirements. The proposed product shall be similar in appearance and shall match the color, texture, pattern, and finish of the specified product to the satisfaction of VA Engineering. The Contractor shall submit product data, samples, color charts, and other information necessary for VA Engineering’s evaluation and approval.

C. The contractor shall remove and install new accessories associated with the flooring. Carpet and luxury vinyl tiles to include, but not limited to, subfloors, carpet tack strips, carpet padding, and vinyl glue.

D. The contractor shall paint all rooms located on the 2nd and 3rd floors of Building 650 per specification Section 09 06 00, Schedule of Finishes. The Contractor shall furnish the specified products or an equivalent product that meets or exceeds all requirements of the specified product, including, as applicable, quality, performance, durability, compatibility, dimensions, appearance, finish, color, and warranty requirements. The proposed product shall be similar in appearance and shall match the color, texture, pattern, and finish of the specified product to the satisfaction of VA Engineering. The Contractor shall submit product data, samples, color charts, and other information necessary for VA Engineering’s evaluation and approval. The contractor shall anticipate repairing up to 20% of the drywall surface area in each room as needed to ensure a uniform and high-quality finish. All drywall repairs must be completed to meet VA standards and industry best practices before any painting activities commence. The contractor is responsible for providing all necessary materials, labor, and equipment to complete both the repair and painting work.

The VA will provide a paint plan as the installation date approaches.

E. The contractor shall replace all existing plastic corner guards with new stainless steel corner guards to match exact material per specification Section 09 06 00, Schedules for Finishes or an equivalent. For installation purposes and material lengths, the contractor shall follow wall mockup located outside the Engineering Suite at Building 650. Contractor to coordinate visit with COR. Contractor shall take into consideration that additional corner guards up to 10 additional might be needed upon request of the VA.

F. The contractor shall meet with the COR to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor’s approach to the construction project.

G. The Sacramento VAMC is an active hospital and therefore will require consideration to those areas with patients and staff.

H. The contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, Subcontractors, Agents, and anyone acting for or on behalf of the Contractor.

I. This project is to take no longer than 240 calendar days from notice to proceed (NTP).

J. If work is approved during the week (Monday – Friday), the contractor will be assigned no more than five (5) rooms at a time in which to perform work. Additional rooms will only be assigned upon satisfactory completion and inspection of the previously assigned rooms. This approach is intended to ensure quality control, minimize disruption to facility operations, and allow for efficient project management. The contractor shall coordinate with the COR regarding room assignments and completion timelines.

K. Construction:

a. Do not block doorways.

b. Do not store material other than the worksite currently being worked on.

c. Ensure GFCIs are used for all electrical tools.

d. Remove any site obstructions.

e. Maintain proper housekeeping.

f. Maintain dust control to follow requirements in the ICRA permit class.

g. Always use dust mats in place and secure work areas.

h. Use dust barrier zipper doors at each work area.

i. Use plastic sheeting to cover all furniture at each work area if furniture is not being removed.

L. Post Construction:

a. Contractor shall clean all construction areas and remove all construction debris from site.

b. Contractor shall walk the project with the COR; project is not complete until COR provides final acceptance.

3. Specification and Drawings for Contractor:

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

4. Records Management Requirements:

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

1. does not include personal materials.

1. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

1. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

1. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

1. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

1. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

1. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

1. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

1. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

1. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

1. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

1. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

1. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

1. ATTACHMENTS:

The following list of documents are attached to this SOW for contractor use and incorporation into the project documents:

1. Current Flooring Plans (see Attachment 1 - BLDG 650 Mather 2nd and 3rd Floor Carpet Replacement Current Flooring)

2. Flooring to be used per room (Exhibit A - BLDG 650 2nd and 3rd Floors Room Flooring Replacement)

NOTE: Contractor shall field verify accuracy of all attachments and RFI if something is not clear.

END OF STATEMENT OF WORK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The purpose of this project is to replace flooring, resilient base, stainless steel corner guards, and paint throughout 650 3rd & 2nd Floor of the Sacramento Veterans Affairs Medical Center (VAMC) of VA Northern California Healthcare System (VANCHCS). Please see Statement of Work (SOW) for complete details.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

VA Northern California Health Care System 612A4-27-018

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 QUOTE MATERIAL:

Quote materials consisting of the statement of work, specifications, other attachments, and contract forms are included and/or attached as part of this Request For Quote. The VA will not provide printed copies of the specifications or solicitation documents. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, SF 24, is required for the solicitation in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid (proposal) guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the quote. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Solicitation. Copies of SFs 25 and 25A may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO CONTRACTORS

INSTRUCTIONS TO OFFERORS

INTRODUCTION

1. Contractors are strongly encouraged to carefully review the entire solicitation, statement of work (SOW), specifications, drawings, evaluation factors, and these submission instructions when providing the written response. Failure to submit any of the following information, or failure to follow the formality requirements, may result in rejection of the quote.

2. This is a best value continuum, conducted in accordance with RFO Federal Acquisition Regulation (FAR) Part 12.203 - Evaluation, supplemented by Department of Veterans Affairs Acquisition Regulations (VAAR). These regulations are available electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul and https://www.va.gov/oal/library/vaar/

The contract resulting from this solicitation will be awarded to the responsible vendor whose quote, conforming to the solicitation, is determined to provide the best value to the Government based on both price and non‑price evaluation criteria. Award may be made to a vendor other than the lowest‑priced or the highest‑rated in the non‑price factors. The Government will use business judgment and a comparative analysis approach to determine which quotation represents the best value. The Government is not required to quantify the comparative analysis results that support the best‑value decision.

The Government intends to award a firm‑fixed‑price construction purchase order in accordance with RFO FAR Parts 12 and 36. The basis of award will be a trade‑off between non‑price factors and price utilizing the comparative analysis approach. Comparative evaluation of the non‑price criteria will be used to determine the quote offering the best value to the Government. The non‑price factors will be assessed using qualitative comparison rather than an adjectival or numerical rating scheme. One firm‑fixed‑price construction purchase order will be awarded as a result of this solicitation.

3. Contractors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award.

4. Contractors are cautioned that the Government intends to award without discussions based solely on the initial offers received. Therefore, each initial offer received should be submitted on the most favorable terms. The Government will evaluate price by determining that the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

5. The period of performance for this project is 240 calendar days.

6. Only one award will be made in response to this solicitation, and it will be made as a firm, fixed price (FFP) contract.

7. This solicitation is SDVOSB set-aside. Offeror MUST have an active SAM UEI number and be current in System for Award Management (SAM) at time of offer submission and at time of award. Any Offeror that claims SDVOSB and VOSB status must also be verified in Small Business Administration (SBA) database (https://search.certifications.sba.gov/ ) at time of offer submission and at time of award.

1. SUBMISSION INSTRUCTIONS:

a. Offeror shall email its Price Quote and accompanying attachments (Supplemental Price Breakdown, Contractor Certification Regarding Safety and Environmental, and FAR 52.219-28) to Contract Specialist Kayla Haruguchi at kayla.haruguchi@va.gov and Contracting Officer, Daniel Jhun at daniel.jhun@va.gov by no later than the stated due date/time specified in block 13 of SF1442 (subject to amendment).

When submitting quote, subject line of email shall state “RFQ 36C26127Q0026 – Replace B650 3rd and 2nd Flooring”. Under no circumstances shall email file size exceed 10MB. Multiple emails are acceptable.

Hand-delivered or faxed solicitation responses cannot be accepted at this time.

Contractors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for quotation will result in a nonresponsive quotation.

2. REQUESTS FOR INFORMATION (RFIs) CONCERNING THIS RFQ:

All Requests for Information (RFIs) regarding this solicitation shall be submitted in writing and received no later than Tuesday, November 3, 2026 at 12:00 PM PT. All RFIs shall be emailed to Kayla Haruguchi at kayla.haruguchi@va.gov and Daniel Jhun at daniel.jhun@va.gov prior to the deadline specified. Use the RFI form attached to the solicitation for the required format.

3. SITE VISIT:

Contractors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

A site visit is scheduled for:

VA Northern California Health Care System Sacramento VA Medical Center 10535 Hospital Way Mather, CA 95655

4. QUOTE FORMAT:

a. All commitments made in the quote may become a part of the resultant contract. The data submitted with each quote shall be complete, concise, accurate, and not overly elaborate. Reliance on promotional brochures is discouraged.

b. Contractors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their quotes. Requests for such clarification information do not constitute discussions.

c. Offeror shall be held responsible for the validity of all information supplied in the quote, including information provided by potential subcontractors. Should subsequent investigation disclose that any fact or condition was not as stated, the quote may be rejected and may receive no further consideration.

d. If a revised quote is requested, the number of revised copies to be submitted shall be the same as those of initial quote, unless stated otherwise.

5. FORMAT AND CONTENT OF OFFEROR RESPONSE TO QUOTE:

All quotes must be submitted in three (3) parts; Technical Literature/Information, Price Quote, and Bid Guarantee. The three (3) parts must include the followings:

1. Technical Literature/Information must include key personnel experience, firm's prior experience, and project schedule summary/narrative with a breakdown of major activities timeline, completed Attachment A - Evaluation Factor 1 - Key Personnel; Evaluation Criteria 2 - Prior Experience spreadsheet.

2. Price Quotation must include completed SF 1442, any amendments, and price breakdown (Attachment C - Pricing Breakdown)

3. Bid Guarantee part shall include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible. Hard copies of the Bid Guarantees with wet signatures will be requested as necessary.

Response to Evaluation – Price (fully completed Attachment - Divisional Cost Break-Out sheet to include all columns (Material, Labor, and Total)) Completed/Signed Standard Form (SF) 1442 (fully completed and signed; ensure block 17, total proposed project price, is also completed); also, acknowledgment of all amendments by either entering data in block 19 of SF 1442, or by completing blocks 15 a, b, and c of SF 30 (Amendments) and returning with the offer.

Completed/Signed Standard Form (SF) 24, Bid Bond with raised seals and Power of Attorney (Raised seals must be visible when scanned into a PDF file; Prime Contractor shall maintain original bid bond until after award.)

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning Prime Contractor must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, Contractors shall provide:

1. Copy of Prime Contractor license: Provide your state contractor’s license. If your state does not issue contractor’s licenses, provide your county or local contractor’s license or the recognized contractor license that allows you to operate your business.

2. Copy of fully executed Joint Venture Agreement (if applicable)

3. Completed Representations and Certifications in SAM.gov; see FAR 52.204-8, 52.209-5, and 52.209-7.

The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the quote, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the quote may result in a determination of “Non-Responsible” for the Offeror.

The offeror shall complete the attachment “Responsibility - Contractor Certification Regarding Safety and Environmental” document. Offeror shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0. Documentation shall include all open and final OSHA violations for the 3 previous calendar years.

NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system.

JOINT VENTURES: See 13 C.F.R. § 121.103(h)

(h) Receipts/employees attributable to joint venture partners. For size purposes, a concern must include in its receipts its proportionate share of joint venture receipts (whether that joint venture is populated or unpopulated), unless the proportionate share already is accounted for in receipts reflecting transactions between the concern and its joint ventures (e.g., subcontracts from a joint venture entity to joint venture partners). In determining the number of employees, a concern must include in its total number of employees its proportionate share of joint venture employees (whether the joint venture is populated or unpopulated). Once a joint venture receives a contract, it may submit additional offers for a period of two years from the date of that first award. An individual joint venture may be awarded one or more contracts after that two-year period as long as it submitted an offer including price prior to the end of that two-year period. SBA will find joint venture partners to be affiliated, and thus will aggregate their receipts and/or employees in determining the size of the joint venture for all small business programs, where the joint venture submits an offer after two years from the date of the first award. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may submit offers for a period of two years from the date of the first contract to the joint venture without the partners to the joint venture being deemed affiliates. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them. A joint venture: Must be in writing; must do business under its own name and be identified as a joint venture in the System for Award Management (SAM) for the award of a prime contract; may be in the form of a formal or informal partnership or exist as a separate limited liability company or other separate legal entity; and, if it exists as a formal separate legal entity, may not be populated with individuals intended to perform contracts awarded to the joint venture (i.e., the joint venture may have its own separate employees to perform administrative functions, including one or more Facility Security Officer(s), but may not have its own separate employees to perform contracts awarded to the joint venture). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture pursuant to paragraph (h)(2). For purposes of this paragraph (h), contract refers to prime contracts, novation’s of prime contracts, and any subcontract in which the joint venture is treated as a similarly situated entity as the term is defined in part 125 of this chapter.

NOTICE TO PROCEED (NTP): A notice to proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful Offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

**END**

EVALUATION FACTORS:

EVALUATION PROCESS

This is a best value continuum, conducted in accordance with Federal Acquisition Regulation (FAR) Part 52.212-2, Evaluation- Commercial Products and Commercial Services, supplemented by Department of Veterans Affairs Acquisition Regulations (VAAR). These regulations are available electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul and https://www.va.gov/oal/library/vaar/ Offers shall be evaluated as follows:

Key Personnel Prior Experience Past Performance Price

Evaluation Criteria 1: Key Personnel The Offeror shall complete the attached ‘Criteria 1-Key Personnel’ spreadsheet (Attachment A) for each of the proposed Project Manager and Superintendent. Attachment A is structured to allow for entry of up to three (3) total projects for each position as requested. The use of Attachment A and all information therein is MANDATORY and SHALL be used to evaluate the key personnel’s experience. The Government will evaluate only the information provided in Attachment A and all other information provided on other than Attachment A will not be considered. The Offeror may expand individual cells on Attachment A. The ‘Job Experience’ part shall clearly indicate the number of years of experience for the key personnel in each of their respective positions. In order to properly evaluate the quotes, the quote shall clearly indicate the number of years of experience, and shall NOT show combined experience, such as, Project Manager/Safety Officer for three years. The proposed key personnel shall be employees of the Offeror’s firm. If the proposed key personnel are not a current employee of the Offeror’s firm at the time of quotation submission, the Offeror shall obtain a letter of intent to be employed by the Offeror, signed by the key personnel and the Offeror, and shall submit it with the quote.

Basis for Evaluation:

The Offeror’s key personnel shall be evaluated based upon experience in relevant projects with flooring and carpet replacement, demonstrated by a maximum of three (3) projects for each person completed within the last ten (10) years. Each person shall have a minimum of two years of construction experience in their respective positions. Note: the awarded contractor shall utilize the personnel submitted with their quote.

Evaluation Criteria 2: Prior Experience Provide information on a maximum of four (4) example projects demonstrating the experience and capability of the Prime Construction Contractor with similar projects to carpet and flooring replacement. Examples should demonstrate offerors experience as the Prime Contractor on recent, relevant projects that are similar in size, scope, and complexity. (see ‘definitions’ above). The Offeror shall complete the attached ‘Evaluation Criteria 2-Experience’ spreadsheet for the factor. ‘Evaluation Criteria 2-Experience’ is structured to allow for the entry of up to four (4) total projects as requested below. The use of ‘Evaluation Criteria 2-Experience’ and all information therein is MANDATORY and SHALL be used to evaluate offeror’s experience. The Government will evaluate only the information provided in ‘Evaluation Criteria 2-Experience’ and all other information provided on other than ‘Evaluation Criteria 2-Experience’ will not be considered. The Offeror may expand individual cells on the ‘Evaluation Criteria 2-Experience’. ‘Evaluation Criteria 2-Experience’ submittals that do not comply with these requirements WILL NOT be evaluated.

Basis for Evaluation:

The basis of evaluation will include the offeror’s demonstrated experience and depth of experience in performing recent, relevant construction projects. The assessment of the offeror’s relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the solicitation. The Government will comparatively assess the Offeror's demonstrated prior experience based on the submitted projects.

Evaluation Criteria 3: Past Performance

(a) Solicitation Submission Requirements:

The Offeror shall submit a completed Contractor Performance Assessment Report System (CPARS) evaluation for at least five (5) recent, relevant projects. If there is not a completed CPARS evaluation, then submit Past Performance Questionnaires (PPQ - Attachment B) for each project. PPQs shall be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The contracting agent and/or their representative responsible for construction contract administration must submit complete PPQs via email to kayla.haruguchi@va.gov and daniel.jhun@va.gov before the specified quote due date. Offeror’ may submit PPQs previously submitted for other solicitations as long as complete, required information is included.

After the solicitation closes, Offerors will not be allowed to submit additional CPARS or PPQs to replace the submitted CPARS or PPQs. Therefore, it is imperative that the Offerors only submit relevant CPARS and/or PPQ’s.

If the submitted CPARS/PPQs are determined by the Government to be irrelevant then the Government reserves the right not to replace them with an additional CPARS.

Offerors may provide any information on problems encountered and the corrective actions taken on these projects. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the reference’s unwillingness to provide the information requested may affect the Government’s evaluation of this factor. Performance award or additional information submitted will not be considered.

Basis for Evaluation:

This evaluation focuses on how well the offeror performed on the relevant projects. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance, and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the contract.

In rating Past Performance, the Government will evaluate recency, relevancy, and quality of contractor performance.

Evaluation Criteria 4: Price Solicitation Submission Requirements: All proposals…