SOW Renovate Radiology Space_DRAFT.docx

CONSTRUCTION SCOPE OF WORK

VA Project Number: 593-CSI-313

RENOVATE RADIOLOGY SPACE

VA Southern Nevada Healthcare System (VASNHS)

North Las Vegas Campus 6900 North Pecos Road North Las Vegas, NV 89086

I. CONSTRUCTION SCOPE OF WORK:

The General Contractor (herein referred to as “GC”) shall completely prepare project site for operations, including demolition and removal of existing elements, relocate utilities and furnish labor and materials at the VA Southern Nevada Healthcare System (VASNHS), Project: Renovate Radiology Space as required by drawings and specifications prepared by HFS. Period of performance is projected to be Two hundred and Seventy (270) calendar days.

The GC shall provide services for phased renovation and build-out of a comprehensive radiology suite to support expanded diagnostic imaging services. The scope of work includes construction, infrastructure upgrades, and installation coordination for three SPEC CT machines, two general X-ray systems, a hot lab, a vascular ultrasound room, and a DEXA system, along with associated administration and support spaces.

Due to the operational needs of the facility and the requirement to maintain continuity of service, construction activities will be executed in multiple phases as indicated in the construction documents. The phased approach will ensure that critical imaging operations remain functional while new areas are built, equipment is installed, and existing spaces are renovated. Work includes architectural modifications, mechanical and electrical upgrades, shielding requirements, specialized HVAC adjustments for imaging equipment, low-voltage integration, and preparation of all rooms for vendor equipment installation and commissioning.

Upon completion, the renovated radiology space will provide a modernized, efficient diagnostic environment capable of supporting increased patient throughput and improved care delivery.

The work will be accomplished at the VA Southern Nevada Healthcare System campus located at 6900 North Pecos Road, North Las Vegas, NV 89086.

A. Electrical, Telecommunications, and Security Work: Work includes all labor, material, equipment and supervision to perform new electrical, communications and security systems to the spaces renovated detailed by the construction drawings and specifications. Provide access control for all the required doors, coordinate with the door hardware schedule for additional requirements. Provide new cameras, associated devices, and equipment.

B. Mechanical, Plumbing and Fire Protection Work: Work includes all labor, material, equipment, and supervision to perform the required Mechanical, Plumbing and Fire Protection construction work on this project including providing materials and construction equipment as detailed by the construction drawings and specifications.

593-CSI-313: Renovate Radiology Space VA Southern Nevada Healthcare System

C.

All new mechanical systems shall be addressable and controllable via the existing Central Utility Plant (CUP). The Environmental Climate Control (ECC) system shall monitor space conditions and unit status and shall alarm the Facility Operations staff as detailed by the mechanical control drawings and specifications. The mechanical controls will need to be Johnson Controls to ensure compatibility with the rest of the VASNHS campus.

All new and existing systems within the Scope of Work shall be commissioned (or recommissioned) for per Specification 01 91 00.

D. Renovation Scope: Contractor is required to Test and Balance (TAB) new and existing HVAC systems per Specification 23 05 93. This work requires preconstruction TAB readings to establish baseline performance for all existing HVAC systems to remain serving the adjacent spaces in the Radiology Suite. Existing systems shall be rebalanced to preconstruction readings.

Contractor shall reconfigure fire protection piping and provide additional sprinkler heads to the existing building automatic sprinkler system as required. New Fire Protection systems shall be provided, and existing systems modified per the construction drawings and specifications.

Contractor shall reconfigure plumbing and provide new piping, fixtures, valves, fittings, and devices as required by the construction drawings and specifications.

D. Permits: All safety plans, Quality Assurance/Quality Control (QA/QC) plans, and Interim Life Safety Measures (ILSMs) shall be executed in accordance with the contract documents. The permits and safety measures will need to be approved by VA personnel (Engineering, Safety, Infection Control, etc.) prior to commencing any corresponding work activities. The GC will be responsible for submitting the ICRA form along with a workplan that details the placement and execution of the safety parameters that are required for review and approval. Construction activities will not be authorized to comments without the approval of the ICRA Plans.

E. Specifications and Drawings: Construction Drawings and Project Specifications completed by Prime Architect/Engineering (A/E) firm ‘HFS’ may be obtained from the website where the solicitation is posted.

F. Modality Procurement: The procurement and installation of the High-Tech Medical Equipment is not part of scope.

G. Inspections: Comprehensive 3rd party inspections, testing and written reports for all Divisions are required and paid for by the General Contractor. The General Contractor shall employ third party inspection consultants to perform all inspections required by this contract.

H. Commissioning: The Contractor shall employ or appoint staff to act as a Commissioning Manager (see 01 91 00) to carry out all commissioning tasks including managing submittal requirements and resolution of the issues log, and coordination with the third-party Commissioning Agent.

I. Hazardous materials: Contractor is responsible for Asbestos Containing Materials (ACM) removal and mitigation if discovered inside the area of work. There will be no cost to the Government for any removal, testing, oversight, or clearance of ACM. Traditional and Glovebag Abatement methods are the only allowable methods of abatement. No alternate abatement methods will be considered.

L. Infection Control: The construction shall clearly define and meet “Infection Control Risk Assessment” criteria. The construction shall be in accordance with the VHA Infection Control Risk Assessment (ICRA) for Construction, Renovation and Maintenance form (Appendix B). The VHA ICRA form must be completed for any work activities that will require access to the interior of the buildings. The ICRA level will be based on the Construction, Renovation, and/or Maintenance Activity Category and the Patient Risk Category. The contractor will assist in completion of the Infection Control Permit required prior to start of work. The form will need to be signed by Infection Preventionist prior to the commencement of any corresponding work. Refer to the Construction Drawings for ICRA Designations for interior renovation spaces.

M. Critical Path Method: The contractor shall develop and submit a detailed Critical Path Method (CPM) construction schedule and a comprehensive phasing plan in full accordance with the design and construction documents. The CPM schedule shall identify all major activities, sequences, durations, milestones, and dependencies necessary to complete the work. The phasing plan shall clearly outline how construction will be staged to maintain operations as required and shall align with the phasing depicted in the design documents. Both the CPM schedule and the phasing plan shall be submitted to the Government for review and approval prior to the start of construction activities.

N. Construction Period of Performance: The expected construction period duration of two hundred and seventy (270) calendar days includes all pre-construction activity and post-construction testing, third-party inspections and commissioning. Contractor to perform Commissioning of all new systems and existing systems impacted by the project according to requirements in sections: 01 91 00 – General Commissioning Requirements, 22 08 00 – Commissioning of Plumbing Systems, 23 08 00 – Commissioning of HVAC Systems; 26 08 00 – Commissioning of Electrical Systems; 27 08 00 – Commissioning of Communications Systems and 28 08 00 Commissioning of Electronic Systems and Security Systems. A detailed commissioning plan and project schedule must be provided and approved by the applicable VA staff to ensure that all devices are calibrated, programmed, and all graphic displays are accurate.

O. Site Logistics Plan: Contractor to provide a site logistics plan prior to site mobilization. The Plan must entail the entrances that will be used by General Contractors and their subconsultants, construction fencing placement, material laydown area, construction trailers, construction personnel parking areas, material delivery routes and dumpster locations. Site Logistics Plan will be reviewed and approved by VA personnel (Engineering and VAPD). Unauthorized access routes will be prohibited throughout the Construction Period of Performance.

P. Storage and Dumpsters: Contractor to provide storage containers and dumpsters for disposal of construction debris and materials. The construction contractor will be required to submit construction waste debris reports to include weight of construction waste, weight of any recycled materials and the cost for removing construction waste. Dumpster shall be labeled (24” X 18” min with 3” high text) with Contractor’s information (Company Name, Superintendent and Phone number).

Q. Utility Interruptions: Contractor shall submit a request to interrupt any such services to COR using the VA provided shutdown request form. Utility Shutdowns shall not occur prior to 14 days after the approval of the shutdown notice. Request shall state reason, date, exact time of, and approximate duration of such interruption. Before starting any work on existing utility services, the general contractor shall provide a written Method of Procedure (MOP) guideline outlining the step-by-step tasks, tools, safety measures, and other crucial information for completing a utility relocations and temporary electrical feeder installations, ensuring consistency and quality. MOP must be approved by the COR before any utility interruptions can commence.

R. Construction Documentation Software: Contractor to utilize PROCORE or an approved equal Construction Administration platform dedicated for this project for the duration of the contract. The General Contractor will provide VA personnel, the A/E, and any other corresponding personnel access to the site. The General Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

S. OSHA Compliance: Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens Standard(s). The Contractor shall ensure methods are in place by which all employees are educated as to the risks associated with blood borne pathogens in Health Care facilities. Have policies and procedures in place which reduce the risk of employee exposure to blood borne pathogens. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens. Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” and “Site Safety and Health Officer” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

Required Personnel from the General Contractor that are required to be on campus shall include Superintendent, Project Manager, Site Safety and Health Officer, and Quality Assurance/Quality Control manager. Each of the roles must be help by a singular individual; dual or tri-hatted roles is strictly prohibited, no exceptions.

All personnel from the General Contractors and Sub-Contractors that will be working on site will be required to submit negative TB Tests to the COR. TB Test results must not exceed 12 months from projected site visitation.

T. PIV Badging: All contracted personnel, including subcontractors whose employees require routine physical access, must request Non-Personal Identity Verification (PIV) access. This is in accordance with FAR 52.204-9, which mandates the inclusion of the clause for contracts requiring routine access to Federally controlled facilities. The expected timeframe to obtain PIV access is approximately 30 to 45 days. All Contractors shall clearly display an identification badge while on VA premises. The badge shall always be visible. Issuance of PIV Badging is detailed on Appendix A.

II. POST-AWARD:

A. Initial Site Visitation: The contractor shall perform a site visit to verify existing conditions, take measurements, and survey the construction area. The contractor shall coordinate with the VA Contracting Officer Representative (COR) to schedule the site visit. The site visit shall take place within seven (7) calendar days of the contractor receiving a NTP from the VA Contracting Officer. This site visit may be scheduled in conjunction with the Kick-off meeting.

B. Photograph Documentation: The GC shall take photographs of the area within the construction area prior to the commencement of any work activities. This precautionary measure will help identify and document any pre-existing damages to equipment or property, thereby mitigating potential disputes over damages that may arise during construction. These photographs should then be shared with the COR for archival purposes before the start of the work. The Contractor shall provide the photographs via their own File Transfer Protocol (FTP) site, ensuring that the folders are organized by the date the photos were taken and the specific location.

C. Safety Plan: The GC will provide current life safety plans that describes how they will ensure safe work practices at all subcontractor levels. Life Safety Plan must include, but not limited to responsibilities, objectives, corrective measures, reporting, inspections, safety procedures for varying subcontractor tasks, etc.

D. Meetings and Communication: Contractor shall schedule weekly project meetings. Contractor to arrange meetings among its consultants, VA, and/or other agencies or parties required for the execution and completion of the project. Contractor shall prepare meeting minutes for each formal meeting with the VA and submit minutes within three (3) federal workdays.

During the Period of Performance, the contractor shall coordinate and attend in-person weekly Construction Progress Meetings at the campus and shall also be available via Microsoft Teams. The contractor shall coordinate the day and time of the weekly meeting the COR. The contractor shall provide the meeting agenda which shall include schedule updates/coordination, RFIs, Submittals, Quality Control, Safety, a three-week look ahead and any miscellaneous items two (2) days before the weekly meeting. Contractor shall make meeting minutes and distribute those minutes to all attendees no later than two (2) days after the meeting.

E. Submittals: Prior to installation, the GC shall submit shop drawings, product data, product samples, and product submittals per Specifications 01 33 23.

F. Punchlist/Final Inspections: A punch list inspection is a critical step in the project closeout process. It involves a detailed inspection of the completed work to identify any items that do not meet the contract specifications, standards, or quality requirements. The punch list is essentially a document that lists all the tasks, repairs, or adjustments that need to be completed before the project can be considered fully finished and accepted by the VA.

The contractor is responsible for performing the following tasks, including but not limited to:

· Preparation of the Punch List:

· As the construction project nears completion, the contractor shall conduct a thorough inspection of the work performed along with the COR and A/E Team. This inspection should identify any items that are incomplete, defective, or not in compliance with the contract documents.

· The contractor shall document these items in a punch list, which is a detailed list of all the deficiencies that need to be addressed before the project can be considered complete.

· Submission to the CO and COR:

· The contractor should submit the punch list to the COR. This submission is to be done in a timely manner or at the discretion of the CO to allow for review and coordination of the necessary corrective actions.

· Review and Verification:

· The CO or COR will review the punch list and may conduct their own inspection to verify the items listed. The VA Personnel may also identify additional deficiencies that must be addressed.

· The CO or COR will then provide the contractor with an official punch list that includes all the items that need to be corrected.

· Correction of Deficiencies:

· The contractor is responsible for correcting all the deficiencies listed on the punch list. This includes completing any unfinished work, repairing defective work, and ensuring that all work complies with the contract documents.

· The contractor should coordinate with the CO and COR to schedule inspections of the corrected items.

· Final Inspection:

· Once the contractor believes that all punch list items have been addressed, they should request a final inspection from the CO and COR.

· The CO or the COR will conduct a final inspection to verify that all punch list items have been completed satisfactory.

· Final Acceptance:

· If the final inspection confirms that all punch list items have been addressed and the work meets the contract specifications; the CO will issue a notice of final acceptance.

· The contractor will then proceed with the final steps of contract closeout, including submission of final documentation and request for final payment.

It is important to note that the punch list process is governed by the terms and conditions of the contract, including any specific clauses related to inspections and acceptance. For example, FAR 52.246-12, "Inspection of Construction," outlines the government's rights to inspect and test the work to ensure compliance with contract requirements. By following this process, the contractor can ensure that all work is completed to the satisfaction of the government and that the project can be successfully closed out.

G. Hours of Work: Work hours are 7:30am – 4:00pm, Monday thru Friday. All work performed shall be coordinated and scheduled thru the COR. After hours work will be allowed for tasks the GC deems necessary; however, any work outside of work hours must be coordinated and approved through the COR and CO.

H. National Holidays:

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday. Reference (Federal Holidays (opm.gov))

I. Project Schedules: Contractor must submit a comprehensive schedule of work in compliance with Specification 01 32 16.15 Project Schedules (Small Projects Design/Bid/Build). The Contractor shall provide a detailed Critical Path Method (CPM) schedule anticipating the duration required for demolition, preparation, installation, and any other relevant activities. An electronic copy of the estimated schedule must be delivered to the Contracting Officer's Representative and the Contracting Officer within fourteen (14) calendar days of receiving the Notice to Proceed (NTP). The Contractor is responsible for maintaining this schedule and providing monthly updates via email to the COR and the CO as necessary.

The Contractor shall present a 3-Week Lookahead schedule at each weekly Construction Progress meeting. This schedule must include the actual construction work completed in the previous week and the planned construction activities for the upcoming three weeks, covering a total period of four weeks.

J. Other Pertinent Information or Special Considerations: The contractor is responsible for ensuring all equipment used by the contractor on VASNHS properties has been inspected and is safe for use. The contractor’s personnel shall be licensed, certified, and trained as required to operate this equipment.

Information Technology Certification & Accreditation (C&A). The Contractor shall not connect any contractor-owned IT devices (such as a lap top computer or remote connection from a Contractor system) to a VA internal trusted network. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required.

Inspection and Storage. The Contractor shall be responsible for the inspection and storage of contractor equipment and materials that will be used in the performance of this contract. The contractor shall ensure all construction materials and equipment are stored and secured in a manner to limit theft or damage by weather, other contractors, staff, patients, etc. The work area shall be cleaned and made safe at end of each workday.

K. Quality Assurance/Quality Control (QA/QC): To minimize errors and omissions, the contractor shall develop and implement a Quality Assurance/Quality Control (QA/QC) plan that demonstrates a comprehensive review and coordination effort for their proposed construction tasks. The Department of Veterans Affairs (VA) reserves the right to inspect all work performed to ensure compliance with the Statement of Work (SOW). No later than fourteen (14) calendar days after receipt of Notice to Proceed (NTP), the contractor shall submit a QA/QC plan describing each task that will be taken during the Period of Performance and the name of the team member responsible for QA/QC for Contracting Officer (CO) approval.

The QA/QC personnel shall not perform any actual construction work. The Superintendent cannot serve as the QA/QC personnel. This restriction ensures that the QA/QC personnel maintain their objectivity and independence in overseeing the quality and compliance of the construction activities. By not engaging in the actual construction work, they can focus solely on their responsibilities related to quality assurance and quality control, thereby avoiding any potential conflicts of interest or divided attention that could compromise the integrity of their inspections and evaluations. The separation of duties is crucial for maintaining high standards of workmanship and ensuring that all construction activities adhere to the specified requirements and regulations.

L. Construction Period Services Consultant: The VA has retained ‘HFS’ and their corresponding subconsultants to provide Construction Period Services for this project and shall be responsible for construction support, review of construction contractor’s submittals (RFIs, shop drawings, test reports, change orders, etc.), and site visits during construction.

The COR and/or VA designated representatives will require access in order to monitor, observe and review all aspects of the project to ensure compliance with Construction Documents, Specifications and other regulatory requirements.

M. Key Personnel: The contractor shall provide a dedicated Superintendent, a dedicated Quality Control (QC) Manager, and a dedicated Site Safety and Health Officer (SSHO) for the duration of the project. Each position shall be staffed by a separate individual; no dual‑hatting or combining of roles is permitted under any circumstances.

The contractor shall submit documentation demonstrating that each proposed individual possesses the required certifications, training, and relevant experience necessary to perform their assigned role in compliance with project, regulatory, and safety requirements. All qualifications and certifications shall be submitted to the Government for review and approval prior to the start of construction activities.

III. Exhibits/Appendices:

A. Appendix A: VA Southern Nevada Healthcare System, Site Logistics Plan

B. Appendix B: VA Personal Identity Verification Card Access Procedures

C. Appendix C: VHA Infection Control Risk Assessment Form

END OF STATEMENT OF WORK

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