612A4-25-053 Install Turf SOW.pdf

Install Med Specialties Landscaping

PROJECT 612A4-25-053

STATEMENT OF WORK

FOR

CONSTRUCTION SERVICES

Mather Install Med Specialties Landscaping

Project #: 612A4-25-053

April 30, 2025

VA Northern California Health Care System

Mather, CA

VA Northern California Health Care System 2025

PROJECT 612A4-25-053

STATEMENT OF WORK

Install Med Specialties Landscaping

Project 612A4-25-053

1. GENERAL INTENTION

A. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the construction effort described therein

B. Location of Work: The geographic location for services are the following areas: Mather

VA Hospital – 10535 Hospital Way Bldg. 700, Mather, CA, 95655

C. Project includes modifications to B833 landscaping and bioswale

All construction is to be performed during normal working hours. Limited off-hours premium time is included for noise abatement and utility shutdowns only. Any item(s) to be salvaged by the owner are to be removed by the owner from the site before construction begins. Contractor to provide dumpsters for disposal of construction debris and materials.

D. A site visit will be scheduled, reference FAR 52.236-27 Alternate I for Site Visit

Information.

E. All testing shall be by certified testing laboratories subcontracted by the Contractor. The

Government shall not be required to contract testing for any trade.

F. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

G. Contractor to utilize an electronic submittal exchange project website dedicated for this project for the duration of the contract. Contractor will provide VA access to the site.

Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

H. Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

I. Pricing Proposal transparency requirements: this project requires pricing proposals to include breakdown pricing for the General Contractor and all subcontractors. All price proposals, including subcontractor pricing must include a breakdown of pricing per the format included with this specification. Third-party inspections must be included as a line item in the price proposal. See example at the end of GENERAL

REQUIREMENTS section.

2. SCOPE OF WORK:

A. The contractor shall provide and install approximately 20,088 SF of artificial grass system shown in the attached areas (Exhibit B) that is equal to or greater than Imperial AN Fescue

65 (See table below). Contractor to prep site removing any debris, river rock larger than 6 inches.

B. Exhibit B- B833: Contractor to procure and install both concrete collar and galvanized steel trash rack/debris screen on one storm drain inlet located within the stormwater retention pond so inlet grate elevation is 6-inches below adjacent grade. Contractor to fill the retention pond with river rock, flush with adjacent grade sloping no more than 2:1 towards storm drain inlet, approximately 2,100 CUYD.

C. Exhibit B-B833: Contractor to provide 1,450 SQ-FT x3-in (662cuyd) landscape fabric and crush rock at generator enclosure.

D. Exhibit A- B833: Contractor to cut and cap irrigation line at south east corner of the turf boundary and driveway and remove all plantings.

E. Exhibit D- Lot 03: The contractor shall provide and install approximately 2,456 SF of artificial grass system shown in the attached areas (Exhibit E) that is equal to or greater than Imperial AN Fescue 65 (See table below). Contractor to prep site removing any debris larger than 6 inches.

F. The contractor shall complete all site prep, drainage, installation requirements with the reviewed and approved shop drawings with manufacturers approval to meet all manufacturers requirements and recommendations for installation of the artificial grass.

The artificial grass shall be attached to the perimeter edge of layouts shown in the appendix drawings and photos and as per the manufacturer’s installation requirements. All seams shall be brushed thoroughly before infill materials are installed. All termination shall be as detailed and approved in the shop drawings and photos and as per the manufacture’s installation requirements.

Property Description ASTM

Yarn Type Nylon

Yarn Color Jade/Spring Green

Thatch Color Sandstone/Olive

Total Face Weight 65 oz/sy

Total Weight 92 oz/sy

Pile Height 1-1/2”

Yarn Denier 8800/8-1100

Backing System Black Urethane

Width 15 ft

Tuft Bind 16.5 lbs ASTM D1335

Flammability (Pill Test) Pass ASTM 2859

Flammability (Critical

Radiant Flux)

Pass ASTM E648

Lead Levels Compliant ASTM F1765

Grab Tear Strength Pass ASTM 5034

Impact Attenuation Pass – 11’ ASTM F1292

ADA Wheelchair

Accessibility

Compliant ASTM F1951

Water Permeability 442.68 in/hr ASTM F1551

Fire Test for Roof Decks Class A ASTM E108

Smoke Density Class C ASTM E84

Manufactures Warranty 15 – Year Warranty

G. The work shall be completed in a maximum of 45 days. The expected construction period duration for each building includes all pre-construction activity and post-construction testing, third-party inspections and commissioning. Contractor shall submit a comprehensive schedule of work in compliance with 01 32 16.15 PROJECT

SCHEDULES (SMALL PROJECTS DESIGN/BID/BUILD). Schedule will include all federal holidays:

New Year’s Day – Wednesday, January 1, 2025

Martin Luther King, Jr. Day – Monday, January 20, 2025

President’s Day – Monday, February 17, 2025

Memorial Day – Monday, May 26, 2025

Juneteenth – Thursday, June 19, 2025

Independence Day – Friday, July 4, 2025

Labor Day – Monday, September 1, 2025

Indigenous Peoples’/Columbus Day – Monday, October 13, 2025

Veterans Day – Monday, November 11, 2025

Thanksgiving Day – Thursday, November 28, 2025

Christmas Day – Wednesday, December 25, 2025.

H. ATTACHMENTS:

1. Exhibit A Overall Mather Site Plan

2. Exhibit B Site Plan B833

3. Exhibit C Specifications:

Section 01 00 00

Section 01 33 23

Section 01 35 26

Section 01 42 19

Section 01 45 00

Section 01 57 19

Section 01 74 19

Section 01 81 13

Section 02 41 00

Section 31 20 11

4. Exhibit D Site pictures

5. Exhibit E Site Plan Lot 03

3. Records Management Obligations:

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under

Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1.includes VHA records.

2.does not include personal materials.

3.applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4.may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of

1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the

Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy

Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18

U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from

Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the

Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the

Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the

Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public

VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of

Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract.

All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through

FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

4. Government Points of Contact

A. Contracting Officer: TBD, telephone: TBD, email address: TBD

B. Contracting Officer Representative: TBD