640-25-103_Bid_RFI_VA_Responses_20250509.pdf

640-25-103 - Bid RFI (1): VA Response 1

Please be specific as possible:

1. Please advise if the Superintendent can have 'dual hat' responsibility as the SSHO of the project.

RESPONSE: Yes, Superintendent can also be the SSHO, as long as the SSHO qualifications/requirements are met.

2. The RFP drawings did not provide any electrical drawings to determine power source for existing PACS and Intrusion system. Can VA provide electrical drawings that show the existing PACS and Intrusion detection system?

Response: There is no available electrical drawings showing the PACS and IDS.

3. Please advise if all of the doors identified in the Exhibit 1 drawings have existing PACS- can VA identify the existing devices on these doors (Electric strikes, card readers, etc.)

RESPONSE: See Clarifying Artifact 1 attached to this response for existing PACS readers.

See SOW Section 1.1 specific reader identification.

4. Please advise if all the perimeter widows identified in the Exhibit 1 drawings have existing intrusion alarms, can VA identify the existing devices on these windows?

RESPONSE: Glass breakage sensors will be required for all ground floor perimeter windows, per SOW Section 1.2.d.

5. If there are existing PACS and intrusion detection system in place- can we reuse the existing wire pathways/conduits for the existing system?- can VA provide as-built?

RESPONSE: New pathways/conduits are required. No as-builts for the PACS system exists. See Attachments 3, 4, and 5 for site as-builts.

6. Is the contractor required to provide new conduits and low voltage wiring for this RFP or can we reuse the existing conduits if any and pull new LV wiring only?

RESPONSE: New conduits and wiring are required.

7. The RFP requires contractor to provide door controllers, card readers, and other field hardware that matches or is compatible with the existing system- Can VA provide photo and list of existing devices and hardware on each door?

RESPONSE: See SOW Section 1.1 specific reader identification. See Attachment 2.

8. Is the contractor allowed to modify the doors/jambs to install new hardware as required in the specifications?

RESPONSE: Yes, they can be modified.

9. Does the project require phasing? Can contractor work during normal business hours or are we only permitted to work at nights or weekends?

RESPONSE: Refer to the Specifications for work hours. Phasing is not required, but work must be coordinated with the VA so as not to interrupt the daily operations.

10. Door hardware and security devices do have lead times of approx. 6-8 weeks (or more). Will VA consider issuing an admin NTP after the award to cover for submittal period and lead time for delivery of materials?

RESPONSE: A formal NTP will be issued after contract award. Should there be a need for an extension due to lead time of required hardware and security devices, it will be processed as a no cost extension of the period of performance.

640-25-103 - Bid RFI (1): VA Response 2

11. RFP requires to provide one (1) motion intrusion sensor/alarm with camera capability. [Exhibit 1]-

Please confirm 1 ea. camera is required located at the main lobby only.

RESPONSE: Confirmed, one (1) motion detector in main first floor lobby is required.

12. Is there an existing camera in the lobby? Can we reuse the conduit/pathway to the control and power source, or do we need to install new?

RESPONSE: There is no existing camera. Refer to scope of work for camera requirements.

13. Is there any specific camera brand the VA prefers for this?

RESPONSE: No preference.

14. What is the ceiling type in the building? Such as hard-lid, soft tile, etc.

RESPONSE: See Attachment 3, drawing sheets AS6.01/2

15. Are there existing card reader credentials? Such as key fobs, key cards, etc. If not will any new credentials be needed?

RESPONSE: SOW Section 1.1.a. – The facility has an existing Sielox Pinnacle PACS.

The existing PACS utilizes PIV card readers and PIV cards. Any new PACS readers installed must interface with the existing system and be capable of reading the existing PIV cards. Model specifications are included in the SOW Section 1.1.c.

16. What material are the door frames made of at the locations where new equipment is being installed?

Such as wood, metal, etc.

RESPONSE: Metal

17. How many active users is the access control system expected to be able to handle?

RESPONSE: 80-100

18. Can the cable be reused at the doors where access control equipment is being replaced?

RESPONSE: New cables must be provided.

19. Can you confirm that this solicitation requires a certified Sielox value added reseller?

RESPONSE: See SOW Section 1.1

20. SOW Section 2 subsection A-What is meant by "alarm"? Does this indicate the door just needs to be monitored by the intrusion system for alarm events or does it mean that each door will need a siren/sounder?

RESPONSE: Expectation is that the doors need to be monitored by the intrusion system for alarm events.

21. Exhibit 1 shows 8 readers (1 reader for double door) for floor 1 and 2 on floor 2, but the solicitation asks for 11 total readers with 7 being on floor 1 and 4 being on floor 2. Which number is correct?

RESPONSE: See Attachment 1.

22. Is there an existing intrusion detection system outside of the Sielox system? If so, what is the model number?

RESPONSE: Sielox is the existing PACS used in the building. There is an existing stand alone IDS that will be decommissioned and does not pertain the future system to be installed.

640-25-103 - Bid RFI (1): VA Response 3

23. Can photos be provided of each door taken from the inside of the space to show adjacent finish materials at head and jamb?

RESPONSE: See Attachment 2.

24. Can photos of Main Lobby 100 be provided for the location of the Motion Intrusion Alarm?

RESPONSE: See Attachment 2.

25. Is new wiring required, or can the existing wiring be reused (device replacement only)?

RESPONSE: New wiring is required.

26. Please confirm that the two doors that lead from Upper Lobby 200 into Corridor C2-1 are not part of the scope?

RESPONSE: The two doors leading from Upper Lobby 200 into Corridor C2-1 are part of the scope.

The door closest to the elevators has an existing card reader. The other door (behind reception desk) will be a new install. See Attachment 1.

27. What are the protocols for working in Personnel Security Room 150 and are they greater than working in the rest of the space?

RESPONSE: The administrative staff must be present and approve admittance into the largest room within Room 150 due to sensitive equipment located in that room.

28. Do any of the doors in the scope not currently have an existing system (new installation required)?

RESPONSE: See items marked “NEW” on Attachment 1.

29. For Questions 14- 19, please see drawing below for reference.

640-25-103 - Bid RFI (1): VA Response 4