SOW Leak Dection VA Palo Alto Revised.pdf

PAD Bldg. 100 Leak Detector Replacement ver. April 29th, 2025

TDM, VAPAHCS M&R

Scope of Work

1.0 General Intent

1.1 The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to conduct leak detector replacement located at

VAPAHCS Palo Alto, 3801 Miranda Ave, Palo Alto, CA 94304.

1.2 The contractor must perform to the standards in this contract. This project shall take no longer than 15 calendar days from the notice to proceed to complete.

1.3 This project shall be coordinated with the appointed Contracting Officer

Representative to ensure minimal impact to residents’ day-to-day activities and minimal noise. Scheduling of work shall be at the convenience of the VAPAHCS.

2.0 General Information and Requirements

2.1 The objective of this project is to conduct a leak detector replacement located at

VAPAHCS Palo Alto, 3801 Miranda Ave, Palo Alto, CA 94304.

2.2 The contractor shall provide operation and maintenance instructions and manufacturer documentation after the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close-out documents.

2.3 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

2.4 The contractor shall provide daily cleanup and securing of the work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor’s own expense.

2.5 The contractor shall provide quality control of all work conducted, and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

2.6 All work shall be coordinated with the COR assigned to this project and only commence once approved.

2.7 Badges: Contractor will obtain required ID badges for all employees used on project at start of each workday; Report the COR for escort to the station police service for sign in and badge issuance.

TDM, VAPAHCS M&R

2.8 Security: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and information system security.

2.9 Schedule: Normal work hours will be 8:00 am – 4:30 pm Monday-Friday ,excluding

Government holidays unless otherwise approved by the COR. It is the intent of the Palo

Alto VA Medical Center that the work is to be completed within 15 calendar days from the issuance of the Notice to Proceed (NTP). Any request to utility shutdowns must be requested in writing at a minimum of 21 days prior to the requested day of shutdown.

Government holidays consist of the following dates:

o New Year's Day (January 1, 2025) o Birthday of Martin Luther King, Jr. (January 20, 2025) o Washington's Birthday (February 17, 2025) o Memorial Day (May 26, 2025) o Juneteenth National Independence Day (June 19, 2025) o Independence Day (July 4, 2025) o Labor Day (September 1, 2025) o Columbus Day (October 13, 2025) o Veterans Day (November 11, 2025) o Thanksgiving Day (November 27, 2025) o Christmas Day (December 25, 2025).

2.10 Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work, including but not limited to Health Care System Memorandums

(HCSM), OSHA Guidelines, Lock-out-Tag-out, Rules of Station, NFPA, etc. If any code/standard is found to be contradictory, the authority having jurisdiction (COR) shall make the final determination, and work shall proceed at no additional cost to the

Government.

3.0 Specific Tasks

3.1 The contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools, transportation, materials, supplies, and equipment. The contractor shall plan, schedule, and ensure the effective completion of leak detector replacement.

3.2 The contractor will perform the following operations:

1. The contractor will lockout/tagout the leak detector power source.

2. The contractor will provide project management support during duration of work.

TDM, VAPAHCS M&R

3. The contractor will provide a demo of the existing sample piping. Piping shall be disconnected, dropped from mounting, and removed from the building to be disposed of off-site.

4. The contractor will provide and install the below equipment:

(1) MSA Chillgard 5000

(1) MSA Chillgard 5000 Remote Display

(3) Pull stations

(3) Horn/Strobes

(3) “Refrigerant Leak” Labels

(6) End of line filter kits.

5. The contractor will Provide and install (6) new sample line metal tubing. Material shall be ¼” x .035” wall, cleaned and capped, 304 stainless steel tubing with long radius bends and stainless-steel compression fittings to (3) existing chillers.

6. The contractor will conduct all electrical hook-up of new equipment.

7. The contractor will provide up to five feet (5”) of electrical conduit modification of existing equipment locations.

8. The contractor will remove lockout/tagout and perform system operations check.

4.0 Technical Exhibits

01 35 26 SAFETY REQUIREMENTS