S06 - 36C26125Q0691 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 08-27-2025

None

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

To all Offerors/Bidders

36C26125Q0691

08-15-2025

X

X X

X 1

See Continuation Pages

Cynthia Diezel Contracting Officer

CONTINUATION PAGE

Amendment to solicitation

1. The purpose of this amendment is to post the question and answers from the solicitation. The site visit sign-in sheets are also being attached. The inventory list is also attached to include a revised number of equipment requiring service.

a. Q: Per the solicitation, this contract is identified as NAICS code 238220– Plumbing, Heating, and Air-Conditioning Contractors. FAR 19.102 Lists this NAICS as a Specialty Trade. VAAR 852.219-75 VA Notice of Limitations on Subcontracting states SDVOSB contractors shall not subcontract more than 75% for speciality trades. If the FAR, SBA and US Bureau of Labor Statistics (https://www.bls.gov/oes/2023/may/naics3_238000.htm) classify this NAICS Code as a specialty trade, the Limitations on Subcontracting should only require a 25% minimum self performance on behalf of the SDVOSB prime, rather than 50% for Services. Please advise if the VA will make this adjustment to the Solicitation.

A: VAAR Clause 852.219-75 applies to the services in regards to the requirement. VAAR clause 852.219-75(a)(1)(i) services is checked within the solicitation on page 50.

b. Q: The unit quantities listed on the Price/Cost Schedule do not match the unit quantities listed on the equipment list. Please confirm the following unit quantities:

• Per the equipment list, the unit quantity for Palo Alto annual and semiannual service should be 30.It is 29, See updated inventory

• Per the equipment list, unit quantity for Menlo Park annual and semiannual service should be 6. Correct

• Per the equipment list, unit quantity for Livermore annual and semiannual service should be 8. Correct

• Per the equipment list, unit quantity for tube cleaning service should be 14.

Correct

• Per the equipment list, unit quantity for coil cleaning service should be 30.

No. There are a total of 29 Air cooled chillers.

c. Q: Eddy current testing in the base year, it is recommended to only perform on the condenser side. Please confirm if the VA only requires contractor to perform Eddy Current testing on the condenser side.

A: Condenser and evaporator.

d. Q: Eddy current testing in the base year, does the VA require this on all water-cooled chillers or only the centrifugal?

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.bls.gov%2Foes%2F2023%2Fmay%2Fnaics3_238000.htm&data=05%7C02%7C%7C915691d5d8844f1a533c08dde5b1c3a8%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638919273846001365%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=4tkaXlKamFCveXnqTnHABwPWFzrKMqsA%2B3rLTVte7aU%3D&reserved=0

A: On all 14 water cooled chillers.

e. Based on the VA’s answer to whether Eddy current testing is required on all water-cooled chillers or just the centrifugals, please update the unit quantity on the price/cost schedule.

A: On all 14 water cooled chillers.

f. Q: Item Numbers 0009, 1009, 2009, 3009, and 4009 of the Price/Cost Schedule asks the contractor to set an amount for repairs and emergency services.

However, section 11., Unscheduled Maintenance and Repair Services, of the solicitation outlines that such work shall be addressed via contractor providing the government with a quote and the government approving the price. Will this Item Number be removed? If not, it is traditional for the government to set an NTE amount so that all bidders are using the same amount.

A: Correct. Government sets the amount.

g. Q: For the badging and onsite clearance, is there any onsite training required we need to take into account for the bid?

A: If it is just background checks, that is no issue. No training required.

Background check only. Day pass is obtained from VA police office located on site.

h. Q: Eddy current analysis, do we want it on both the condenser and evaporator during the first year of contract?

A: Yes

i. Q: While doing the eddy current analysis on chillers, do we want both ends to be opened or only from one side? This will change the cost of labor. Normally it is done on one side/end.

A: Both ends are not required to be opened.

j. Q: Is medium Voltage VSD on the back wall part of the scope of work for this project? It is located in the basement mechanical room of Bldg. 100.

A: Yes. It is High voltage VSD and serves chiller 1 & 2.

k. Q: Do we want cleaning more often on the air-cooled chillers? They are usually located on the roof and gets dirty way sooner especially the Daikin unit.

A: Twice a year cleaning on air-cooled chillers.

l. Q: What are the hours of operation to perform these services? Is it after hours or on the weekends? Most of the hospital do not want to shut the chiller down during normal hours to avoid any interruption in air flow.

A: Maintenance and repairs will be performed during regular business hours. Where the chiller needs to be turned off for repairs for extended period of time, contractor to coordinate with Site supervisor for working during off business hours.

k. Q: Can you provide clarification on the Eddy current on the chillers. Is it only Eddy current on the condensers, or is it both on the evap and condenser barrels?

A: Eddy current test is required on both Condenser and Evaporator.

See attached document: Attachment A - Inventory - Chillers- 8-27-25-.

See attached document: Site Visit Sign-in Sheet VA Menlo Park.

See attached document: Site Visit Sign-in Sheet VA Livermore.

See attached document: Site Visit Sign-in Sheet VA Palo Alto.