36C26124R0020_2.docx

36C26124R0020

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26124R0020 X 10-29-2024 612-25-1-6032-0001 612A4-19-016 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN) 21 Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg. 200, Ste 204 McClellan

CA

95652 Submit via email electronically to:

Contract Specialist, Rosario Chaidez at:

Rosario.Chaidez1@va.gov and Daniel.Jhun@va.gov

Rosario Chaidez 916-923-4548

1. Project Title: Renovate Outpatient Pharmacy and HVAC, Project Number: 612A4-19-016

2. Place of Performance: 10535 Hospital Way, Mather, CA 95655

3. NAICS 236220 - Commercial and Institutional Building Construction, Small Business Size Standard is: $45 Million

4. Per VAAR 836.204 : Disclosure of the magnitude of construction projects is between: $5,000,000 and $10,000,000.

5. This requirement has been set aside 100% for eligible SDVOSBs on the VISN 21 MACC Group two (2) MATOC contract.

6. Wage determination CA20240007 dated 5/24/2024 applies to this requirement.

7. The Government intends to award a single firm-fixed price contract without conducting discussions with offerors;

however, the Government reserves the right to conduct discussions if later determined to be in the best interest of the Government. The basis of an award is a trade-off between non-priced factors and price. OFFEROR MUST BE REGISTERED IN SAM.GOV AND SBA's VETCERT AT THE TIME SUBMISSION OF OFFER ANDPRIOR TO AWARD.

8. A Pre-proposal site visit have been scheduled see clause 52.236-27 and/or PowerPoint attached.

9. All RFI's are due: 10:00am PT, November 12, 2024 via e-mail to: Rosario.Chaidez1@va.gov and Daniel.Jhun@va.gov.

10. All MACC (Group 2) holders are afforded the opportunity to submit an offer for this TOPR. All interested MACC (Group 2) holders shall submit a proposal for this task order that responds to the instruction as stated in this TOPR.

11. An offer guarantee is required in the form of a bid bond, which will be submitted electronically by the proposal due date/time to the Contract Specialist, Rosario Chaidez, E-mail:Rosario.Chaidez1@va.gov and the CO, Daniel.jhun@va.gov.

Note: Performance and Payment bonds will also be required by the successful offeror within ten (10) days of notice of award. All provisions, clauses, and other terms and conditions are in accordance with (IAW) the respective VISN 21 MACC Group two (2) contract.

12. All Offerors are required to fill-in and sign VAAR Clause 852.219-75 and submit it with their proposal by the date and time in block 13a. to be eligible for consideration.

13. This is a partial brand name requirement, see Justification and Approval (JA) document attached.

X X 52.211-10 X 10:00am

PST

12-02-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN) 21 Network Contracting Office (NCO) 21 3230 Peacekeeper Way, Bldg. 200, Ste 204 McClellan

CA

95652-1012 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 1-877-353-9791 Daniel Jhun Contracting Officer

Table of Contents

STATEMENT OF WORK (SOW)

Renovate Outpatient Pharmacy and HVAC Project 612A4-19-016

1. GENERAL INTENTION

A. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the construction effort described therein B. Location of Work: The geographic location for services are the following areas:

Mather VA Hospital – Building 650 10535 Hospital Way Bldg. 700, Mather, CA, 95655 C. Contractor shall completely prepare site for building operations, including demolition and removal of existing systems and structures, and furnish labor and materials and perform work for 612A4-19-016 Renovate Outpatient Pharmacy and HVAC. The Overall Project will be performed around various locations within the Mather campus.

All construction is to be performed in the one phase indicated primarily during normal working hours. Limited off-hours premium time is included for noise abatement and utility shutdowns only. Any item(s) to be salvaged by the owner are to be removed by the owner from the site before construction begins. Contractor to provide dumpsters for disposal of construction debris and materials. The construction contractor will be required to submit construction waste debris reports to include weight of construction waste, weight of any recycled materials and the cost for removing construction waste. The construction contractor shall comply with VA Medical Center guidance to ensure Class IV infection controls during the construction. Infection control procedures are shown on the general sheets, appended to this specification and in 01 35 26 SAFETY REQUIREMENTS.

D. A Pre-Proposal site visit to the site for offerors will be held on a date cited in the solicitation.

E. All testing shall be by certified testing laboratories subcontracted by the Contractor. The Government shall not be required to contract testing for any trade.

F. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

G. Contractor to employ a third-party controls engineer to ensure successful integration and commissioning of all electrical, physical security systems.

H. Comprehensive 3rd party inspections, testing and written reports for all Divisions (paid by the General Contractor). Contractor shall employ third party inspection consultants to perform all inspections required by this contract. The VA has no inspection capability. Any reference to VA inspections shall be by a third-party inspector qualified to perform the work. Credentials shall be supplied to the VA/AE as required by this contract. All inspections, testing, certifications, and permits are to be paid for by the General Contractor. The VA will not pay for or perform any required inspections. VA inspections are for VA use only, when performed, and do not reduce the inspection burden on the Contractor. Third party inspection services must be submitted for acceptance by the VA after award. Submission to include resumes of inspectors, with alternates, projected days on site, qualifications of inspectors showing similar projects, related portfolio, and description of communication protocol with Owner.

Acceptable 3rd Party inspectors include the following:

Parsons Brinckerhoff http://www.wsp-pb.com/en/WSP-USA/What-we-do-USA/Services/All- Services-A-Z/Bridge-Engineering/Construction-Inspection/ Booz Allen http://www.boozallen.com US Army Corps of Engineers http://www.usace.army.mil/ Bureau Veritas http://www.bureauveritas.com/ Stantec http://www.stantec.com/our-work/services/construction-qa-qc-monitoring-inspection- services.html HDR, Inc. http://www.hdrinc.com/ Gilbane http://www.gilbaneco.com Minimum inspections required:

Structural, structural concrete, Electrical low voltage systems and commissioning.

I. Contractor to utilize a submittal exchange project website dedicated for this project for the duration of the contract. Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

J. Contractor to provide Infection Control Plan as required by Memorandum 111-40, Subj: VHA Directive 7715 Safety and Health During Construction dated April 6, 2017. Submit to COR for approval prior to the start of work.

K. Prior to awarding work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

L. Pricing Proposal transparency requirements: this project requires pricing proposals to include breakdown pricing for the General Contractor and all subcontractors. All price proposals, including subcontractor pricing must include a breakdown of pricing per the format included with this specification. Third-party inspections must be included as a line item in the price proposal. See example at the end of GENERAL REQUIREMENTS section.

2. STATEMENT OF BID ITEM(S)

1. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.

2. ITEM II, Civil Work: Limited to connection of temporary utilities for the temporary pharmacy.

3. ITEM III, Structural Work: Work includes all labor, material, equipment and supervision to perform the required structural construction work on this project including the installation of foundations, slabs, structural block at the vault, and other components related to structural engineering elements. SEE STRUCTURAL DRAWINGS.

4. ITEM IV, Architectural Work: Work includes all labor, material, equipment and supervision to perform the required architectural construction work on this project including the installation of interior materials and finishes; roof assemblies limited to area at new RTU; doors and windows and associated frames, glazing, and hardware; interior partition assemblies; ceiling systems; rated assemblies; and other components related to architectural finishes and systems. SEE ARCTHITECTURAL AND INTERIOR DESIGN DRAWINGS.

5. ITEM V, Fire Protection Work: Work includes all labor, material, equipment and supervision to perform the required fire protection construction work on this project including the installation of fire suppression, fire alarm systems, and any other components related to fire suppression or fire alarm systems. SEE FIRE PROTECTION DRAWINGS.

6. ITEM VI, Plumbing Work: Work includes all labor, material, equipment and supervision to perform the required plumbing construction work on this project including the installation of plumbing fixtures, domestic hot and cold water supply piping, waste water piping, vent piping, and any other components related to plumbing systems. SEE PLUMBING DRAWINGS.

7. ITEM VII, Mechanical Work: Work includes all labor, material, equipment and supervision to perform the required mechanical construction work on this project including the installation of mechanical systems, ductwork, supply/return grilles, and other components related to mechanical systems. SEE MECHANICAL DRAWINGS.

8. ITEM VIII, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including the installation of power, lighting, fixtures, panels, conduit, and other components related to electrical systems. Power will be connected to existing feeds in the facility. SEE ELECTRICAL DRAWINGS.

9. ITEM IX, Technology Work: Work includes all labor, material, equipment and supervision to perform the required telecom/data construction work on this project including the installation of cabling, cable trays, racks, conduit, panels, security, and other components related to technology systems to connect to existing infrastructure. SEE TECHNOLOGY DRAWINGS.

3. SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

4. CONTRACTOR RESPONSIBILITIES

A. The Contractor shall provide a list of personnel to the COR prior to the start of work and after award of the service contract. The list shall contain the full names of employees and telephone numbers and identify the individual(s) who will act/serve as leads or acting in a manager/supervisor role.

B. ID BADGES: All Contractors shall clearly display an identification badge while on VA premises. The badge shall be visible at all times.

C. Contractor Security Requirements: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to OI&T systems, the VA OI&T network, and/or VA sensitive information.

D. Smoking is prohibited on campus. Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment. Possession of weapons is prohibited. All enclosed containers, including tool kits, shall be subject to search by VA Police. Violators of VA rules and regulations may result in a citation (answerable in the United States Federal Court District, not necessarily local district state or municipal court), and/or removal and/or expulsion from VA property.

E. Infection Control: Contractor shall plan to establish and maintain a Level IV Infection Control standard throughout the duration of the construction.

F. Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens Standard(s). The Contractor shall ensure:

1. Methods are in place by which all employees are educated as to the risks associated with blood borne pathogens in Health Care facilities.

2. Have policies and procedures in place which reduce the risk of employee exposure to blood borne pathogens.

3. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

4. Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

5. Records Management Obligations:

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

End of Statement of Work (SOW)

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

This project will upgrade the HVAC and mechanical system for the new Outpatient Pharmacy space and provide all new unfractured to meet current design guides. This design and renovation will provide a state of the art Outpatient Pharmacy space to efficiently serve the patient load and improve work flow overall for the staff. This project will also provide construction drawings for temporary space the pharmacy will operate out of during the renovation. The project will also correct numerous condition deficiencies particularly those that relate to the essential plumbing and mechanical systems needed for a fully functional pharmacy.

Contract Period: Base POP Begin: Notice to Proceed (NTP) issued POP End: 426 Days from issuance of NTP PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

MANUFACTURER PART NUMBER (MPN): NA

A.4 DELIVERY SCHEDULE

10535 Hospital Way Mather, CA 95655

USA

NEW COMMUNITY

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

This requirement is being solicited utilizing the procedure outlined in FAR 16.505 Ordering. The Government intends to solicit all VISN 21 Group 2 MACC Awardees thereby providing Fair Opportunity as required by FAR 16.505(b) Orders Under Multiple Award Contracts. The selection will be a trade-off between non-price factors and price. One firm-fixed price construction task order will be awarded as a result of this solicitation.

BID GUARANTEE:

Electronic submission of the Bid Guarantee via email is authorized and required. Bid Guarantee part must include an electronic copy of the bid guarantee scanned in a manner that the raised notary seals are all clearly visible. A bid guarantee must be submitted in a form of bid bond by the proposal submission due date and time.

PERFORMANCE & PAYMENT BONDS:

Bid Bonds, Payment Bonds, and Performance Bonds are all required.

LIQUIDATED DAMAGES:

Not Applicable

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

NCO 21 MACC

GROUP 2

TASK ORDER PROPOSAL REQUEST (TOPR)

Renovate Outpatient Pharmacy and HVAC

PLACE OF PERFORMANCE

VA Northern California Healthcare System 10535 Hospital way Mather, CA 95655

NOTICE TO VETERANS INTGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLCITATION IS A TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21).

Point of Contact: Rosario Chaidez, Contract Specialist via email at: Rosario.chaidez1@va.gov and Daniel Jhun, Contracting Officer via email at Daniel.jhun@va.gov

Project Title: Renovate Outpatient Pharmacy and HVAC Project specifications and all associated project documents shall be incorporated into the Task Order Proposal Request which shall be posted electronically through https://sam.gov

Any Questions regarding this notice must be submitted via e-mail to: Rosario.Chaidez1@va.gov and Daniel.Jhun@va.gov .

The following firms are eligible for award of the resulting task order:

MACC GROUP 2

Any proposals received from contractors not mentioned above will not be accepted.

This requirement is being solicited utilizing the procedure outlined in FAR 16.505 Ordering. The Government intends to solicit all VISN 21 Group 2 MACC Awardees thereby providing Fair Opportunity as required by FAR 16.505(b) Orders Under Multiple Award Contracts. The selection will be a trade-off between non-price factors and price. One firm-fixed price construction task order will be awarded as a result of this solicitation.

PROPOSAL SUBMISSION:

The following documents are to be included in your Proposal submission:

One (1) completed Proposal amount entered in block 17 of the SF1442 Offer page.

One (1) Price proposal shall include completed and signed SF 1442, any amendments, and a fully completed Price Breakdown Sheet (Attached)

One (1) Technical Proposal shall include a Project Schedule and Past Performance Information.

One (1) fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

One (1) Documentation of Safety & Environmental Record and Documentation of Experience Modification Rate (EMR) (See below instructions).

One (1) bid bond guarantee. Electronic submission of the Bid Guarantee via email is authorized. Bid Guarantee part must include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible. A bid guarantee must be submitted in a form of bid bond by the proposal submission due date and time.

This TOPR solicitation contains brand name only requirement. The successful offeror must deliver brand name Programming and controls, Fire Alarm System, PIV Card Reader System, and Pneumatic Tube as specified in the brand name justification document attached. Please see brand name justification for details which is attached.

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a nonresponsive proposal.

PROPOSALS ARE TO BE SENT TO:

One (1) electronic copy via email of the proposal are to be sent to arrive on or before the due date/time at the following email addresses: Rosario.chaidez1@va.gov and Daniel.jhun@va.gov

Offerors shall send (1) electronic copy via (email shall be less than 10MB) of the technical proposal, price proposal, and the bid guarantee to arrive on or before the due date/time. The subject line of the email shall read: "TOPR No. 36C26124R0020 - Project No. 612A4-19-016, Title: Construction Renovate Outpatient Pharmacy and HVAC, Mather.” Send the email to Rosario Chaidez, Contract Specialist: Rosario.chaidez1@va.gov and Contracting Officer: Daniel Jhun, Email: Daniel.jhun@va.gov.

NOTE: Faxed proposals are not permitted under any circumstances.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the attached RFI Form included in this solicitation, which is to be sent via email to Rosario.Chaidez1@va.gov and Daniel.jhun@va.gov . See RFI form for specifics. RFI responses will be responded to as necessary in amendment format, which will posted/e-mailed to all concerned. Deadline for submission of all RFIs for this solicitation is November 12, 2024, at 10:00AM PT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

PROPOSAL DUE DATE SCHEDULE:

Proposal volumes and the electronic copy are due by the date and time set for the receipt of proposal shown in Block 13 of the SF 1442.

INSTRUCTIONS TO OFFERORS:

Proposals received after December 2, 2024, at 10:00 AM PT may be rejected.

Per VAAR 852.219-75 requires the formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Offeror shall be verified as SDVOSB to be eligible for an award in VETCert database at: https://veterans.certify.sba.gov/ in accordance with VAAR 819.7003 - Eligibility. A proposal will be rejected and will not be considered for an award if offeror's SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

Any exception to the terms and conditions of this Request for Proposal (RFP) will result in a nonresponsive proposal. Failure to provide a technical proposal and a definitive price or conditioned price will result in a nonresponsive proposal. Receipt of a Technical and Price Proposal must be in accordance with terms and conditions of this RFP. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a proposal may be determined nonresponsive.

SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 and/or Pre-Proposal PowerPoint attached for information regarding the project pre-proposal site visit. This will be the only opportunity for potential offerors to visit the site. All potential offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

BID GUARANTEE:

Electronic submission of the Bid Guarantee via email is authorized and required. Bid Guarantee part must include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly and fully visible. A bid guarantee must be submitted in a form of bid bond by the proposal submission due date and time.

PERFORMANCE & PAYMENT BONDS:

Bid Bonds, Payment Bonds, and Performance Bonds are required.

LIQUIDATED DAMAGES:

Not Applicable

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: CA20240007 dated 05/24/2024.

PER VHA DIRECTIVE 7715 (06 April 2017) SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their proposal or construction is complete and up to date. This is a partial brand name requirement for certain items, see Justification and approval document attached for the list.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made unless the contractor is registered. Contractors are required to be registered in SAM.gov at time of submitting proposal and at time of award.

ADDITIONAL SBA Vet Cert INFORMATION:

1. Offeror must be verified as SDVOSB to be eligible for an award in SBA’s VETCert database at: https://veterans.certify.sba.gov/ in accordance with VAAR 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

2. Prior to an evaluation of any offer received, a recertification/verification of the SBA’s VETCert and System for Award Management (SAM) will be completed to ensure every offeror is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) and a small business under the NAICS code 236220 Commercial and Institutional Building Construction.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the SBA’s VetCert database to ensure registrations are current, valid, and no debarment records exist. Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, and PROJECT MANAGER:

Any reference contained within solicitation documents, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor, his employees, his subcontractors, and their employees shall adhere to VA, VHA, and VA Northern California Health Care System (VANCHCS) Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

NOTICE TO PROCEED (NTP):

A notice to proceed shall be issued after award of a fully executed contract. The NTP date and time “to be determined” after award to a successful contractor. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review.

BASIS FOR AWARD

INTRODUCTION:

This tradeoff selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1 - Indefinite-Delivery Contracts, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/ and https://www.va.gov/oal/library/vaar/

EVALUATION:

In accordance with FAR 15.101-1, the best value trade-off sources selection evaluation process will undergo a trade-off evaluation. The factors are listed in descending order of importance. Factors 1 and 2, when combined are approximately equal to Factor 3 – cost/price.

Factors Order of Importance: The basis for award is the best value trade off where all non-price evaluation factors, when combined, are approximately equal to Factor 3- Cost/Price. Any award will be made based on the best value proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the three following evaluation factors (in accordance with FAR 15.101-1) in order of descending importance:

Key Definitions:

i) Relevant projects are those that are of similar size, and/or complexity, and/or scope. A project does not have to have all three to be evaluated.

ii) Size is defined as any project over $5,000,000.00

iii) Complexity is defined as a project that includes work in several different locations on campus, and the ability/experience working with multiple disciplines, such as mechanical, electrical, HVAC, plumbing, demolition, etc. including ability to coordinate multiple phases of construction.

iv) Scope is defined as work or activities related, or closely related to that which is outlined in the Statement of Work such as but not limited to; demolition and installation of pneumatic tube system, related finishes work, electrical work, and civil work.

v) Recency is defined as a project completed in the previous five (5) calendar years unless otherwise stated.

vi) Relevancy is defined as for purposes of this evaluation, as new construction and/or repair, alteration and related demolition of existing infrastructure completed within the past five (5) years of the proposal issue date of this Request for Proposal (RFP). Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) nonresidential buildings, other than industrial buildings and warehouses; or 4) improvements such as utilities, landscaping, and roadways. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure. New construction does not include repair and/or modernization of an existing facility nor does it include replacement or upgrade to an existing infrastructure.

FACTOR 1 – Project Schedule: The offerors proposals will be evaluated for coordination, staffing, and scheduling of the work to ensure timely completion of the project, demonstrating the Offerors’ understanding of the major construction activities, and critical path items to successfully execute the project. The tentative award date is December 20, 2024. The contractor is to provide a phased schedule with a synopsis as to how the work will be accomplished within the 426-calendar day period of performance. The schedule must not exceed four (4) pages (single-sided, 11”X17”). The assumed award date is stated for proposal evaluation purposes only and does not infer or guarantee that an award will be made by that date. Provide a supplementary narrative committing to meeting the proposed construction duration. Provide an explanation for minimizing delays caused by unforeseen conditions. The narrative shall not exceed four (4) pages (single-sided 8.5”X11”, 1” margin left/right/top/bottom, and 10-point font or larger).