S05 QA Report.docx

1. Surface Preparation: What type of surface preparation is expected before painting or patching? Are there any specific requirements for the type of paint or patching material to be used?

1. Carpet and Flooring Replacement: What are the specifications for the carpet and flooring materials? Are there any specific brands or types that must be used?

1. Waste Disposal: Are there any special requirements for the disposal of old carpet, flooring materials, or paint cans?

Plumbing

1. Replacement Parts: Are there any preferred brands or types for plumbing fixtures, such as water heaters, faucets, or toilets?

1. What happends when one of these units needs replacement seem like that would not be covered in the hourly rate asked for?

1. Access to Plumbing Systems: Will there be ready access to all necessary plumbing systems (e.g., valves, shut-offs)?

1. Are there specific procedures for working on or near fire sprinkler systems? If there is existing water damage from sprinkler system how is this handled?

Electrical

1. Electrical Panel Access: Will there be clear access to electrical panels for troubleshooting? Are there any restrictions on working in certain areas?

1. Data Line Installation: Are there specific guidelines or standards for installing data lines (CAT 5 or CAT 6) and analog lines, especially concerning wall installations and IT closet access?

1. Safety Protocols: What safety protocols must be followed while performing electrical work, particularly when working with live circuits or in proximity to sensitive equipment?

HVAC

1. HVAC System Types: Can you provide more details about the specific types and brands of HVAC equipment that require maintenance? Are there any model-specific maintenance requirements?

1. Will there be change orders due to faulty equipment? How is this handled vs. regular maintenance?

1. Refrigerant Handling: Are there any specific requirements for handling refrigerants or disposing of used refrigerants? Are technicians required to have special certifications for this?

1. Maintenance Scheduling: Are there any preferred times or restrictions for performing HVAC maintenance to minimize disruptions?

Life Safety Equipment

1. Maintenance Standards: Are there specific standards or codes that must be followed for the maintenance of life safety equipment (e.g., NFPA standards for fire extinguishers and emergency lights)?

1. Documentation and Testing: What are the requirements for documentation and testing of life safety equipment after maintenance?

Asbestos and Mold

1. Testing Procedures: What are the specific procedures and guidelines for testing asbestos and mold? If mold is detected how shall procedure to abate proceed, will this need to be accommodated for in our pricing?

1. Safety and Containment: Are there specific safety measures or containment procedures that must be followed while testing for asbestos and mold?

Locksmith

1. Key Systems: Are there any specific key systems or brands that are currently in use that the contractor needs to be familiar with for rekeying or replacing hardware?

1. Emergency Access: What are the protocols for emergency door unlocking? Are there any specific security or access requirements?

Additional Maintenance

1. Pressure Washing Specifications: Are there specific areas that require extra attention during pressure washing (e.g., parking lots, sidewalks, entry signage)? Are there any restrictions on water usage or runoff management?

1. Frequency and Timing: Can the bi-annual pressure washing be coordinated with other maintenance activities to optimize the schedule?

General Questions

1. Reporting and Documentation: What are the reporting requirements for completed maintenance tasks? Is there a preferred format or system for documenting the work performed?

1. On-Site Access: Are there any restrictions or procedures for gaining access to the site or specific areas within the facility?

1. Staging: will there be an specific area for material storage?

1. Emergency Protocols: What are the emergency response procedures in case of an incident during maintenance activities?

1. Coordination with Other Contractors: Will there be coordination with other contractors or facility staff for specific tasks? If so, what is the process for communication and scheduling?

1. Is there a current incumbent contractor?

What is the allocated budget per year on this project