Evaluation Factors.docx

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

Provide your proposal to megan.barr@va.gov by the due date and time expressed on the first page of the RFP. Submit questions in writing at least 6 business days prior to the due date for proposals. Verbal questions will not be answered.

Please input the following in the subject line of the email: “Proposal [Company Name] 36C26120R0029 Eyeglass and Optician” Please note the email has a size limitation of 5 GB. Zip files will be removed and therefore not considered.

Late proposals will not be considered. The proposal must be received by the due date/time shown. Please note delays of more than half an hour have been experienced with email transmission, so I recommend sending at least an hour prior to the time proposals are due. If you email your proposal before proposals are due, but the Government receives it after proposals are due, the proposal is late and will not be considered. Likewise, any post-closing amendments must be received timely.

Provide the following information for evaluation:

Factor 1: Staffing Provide a detailed written description of your firm’s ability to provide optician coverage of all facilities. Also address how positions will be staffed during periods of absence and how the maximum two (2) hour allowable gap in service will be assured.

Factor 2: Frame Kit

a. The proposal shall be catalog(s)/descriptive literature of frames the offeror will utilize under the contract. A total of eighty (80) must be submitted with your technical proposal consisting of thirty (30) men’s, thirty (30) women’s, twenty (20) unisex and consist of both metal and plastic styles. Should more than the requested frames be submitted for evaluation, only the first thirty (30) frames each for the men’s and women’s category and the first twenty (20) for the unisex category will be evaluated.

b. Men’s frames submission must include 30 total frames and include frames with the following attributes:

(i) Minimum of 10 men’s metal frames with spring hinges and adjustable nosepieces. Three out of the 10 frames must be titanium frames with spring hinges and adjustable nosepieces. Minimum of 3 different color choices for men’s metal frames (each men’s metal frame does not need to be offered in three colors; out of the total of 10 men’s metal frames, there must be at least 3 frames that are different colors).

(ii) Minimum of 15 men’s plastic frames. Minimum of three different color choices for men’s plastic frames (each men’s plastic frame does not need to be offered in three colors; out of the total of 15 men’s plastic frames, there must be at least three frames that are different colors). Of the men’s plastic frames, a minimum of 3 out of 15 plastic frames must have spring hinges.

(iii) Minimum of 5 large frame sizes for men’s frames (size 54 to 60)

(iv) Minimum of 3 frames with short bow lengths for men’s frames (size 125 to 130)

c. Women’s frames submission must include 30 total frames and include frames with the following attributes:

(i) Minimum of 10 women’s metal frames with spring hinges and adjustable nosepieces. Of the women’s metal frames, a minimum of 3 titanium frames with spring hinges and adjustable nosepieces. Minimum of 3 different color choices for women’s metal frames (each women’s metal frame does not need to be offered in three colors; out of the total of 10 women’s metal frames, there must be at least 3 frames that are different colors)

(ii) Minimum of 15 women’s plastic frames. Of the women’s plastic frames, a minimum of 3 plastic frames with spring hinges. Minimum of three different color choices for women’s plastic frames (each women’s plastic frame does not need to be offered in three colors; out of the total of 15 women’s plastic frames, there must be at least three frames that are different colors)

(iii) Minimum of 5 large frame sizes for women’s frames (size 54 to 60)

(iv) Minimum of 3 frames with short bow lengths for women’s frames (size 125 to 130)

d. Unisex frame submission must include 20 total frames and include frames with the following attributes:

(i) Minimum of 5 unisex metal frames with spring hinges and adjustable nosepieces. Minimum of 3 different color choices for unisex metal frames (each unisex metal frame does not need to be offered in three colors; out of the total of 5 unisex metal frames, there must be at least three frames that are different colors)

(ii) Minimum of 5 unisex plastic frames. Of the unisex plastic frames, a minimum of 3 plastic frames with spring hinges. Minimum of three different color choices for unisex plastic frames (each unisex plastic frame does not need to be offered in three colors; out of the total of 5 unisex plastic frames, there must be at least three frames that are different colors)

f. For each frame submitted, provide the model number, material (metal or plastic) and color. If applicable indicate if the frame has spring hinges and/or adjustable nosepiece.

3. Factor 3: Price. Fill in the price schedule and the price worksheets. Remember that all CLINs MUST be priced. Do not leave any CLIN prices blank, partial pricing is not acceptable. Pricing shall be F.O.B. Destination, freight prepaid and allowed, to each facility or veteran, as applicable.

The price should contain the offeror’s best terms from a price standpoint. The Government will evaluate price for award purposes by adding the total price for all contract line items (adding the Fresno, Northern California, Reno and San Francisco price schedules), including ordering periods, for a total price.

Provide the following information for determining responsibility: Self-Performance Worksheet

EVALUATION CRITERIA AND BASIS OF AWARD

a) Basis of Award: This procurement is being conducted pursuant to FAR Part 15 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, offers the lowest price whose offer is found to be acceptable when considering the non-price evaluation factors described.

b) Evaluation Process. Offers will be evaluated in the following manner. The offeror(s) technical proposal(s) will be evaluated for technical acceptability. Once all of the technical proposal(s) have been evaluated, the contracting officer will identify the technically acceptable offeror who has the lowest price by adding the total price for all contract line items (adding the Fresno, Northern California, Reno and San Francisco price schedules), including ordering periods, for a total price. That offeror will be identified as the “successful offeror.” The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility. The Government intends to evaluate offers and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

c) Ordering Periods. The Government will evaluate offers for award purposes by adding the total price for all ordering periods to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the ordering period prices are significantly unbalanced or if the offered price for the basic requirement or any ordering period exceeds the amount of funding available for any of those requirements. Evaluation of ordering periods shall not obligate the Government to execute delivery orders for the ordering period(s).

d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-1)