36C26119Q0202-000.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26119Q0202 02-19-2019 640-19-1-5281-0003 640-18-109 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez CA 94553-4668 Angela Oppenheimer Network Contracting Office (NCO) 21 VA Martinez Clinic 150 Muir Road (90/CA) Martinez CA 94553-4668 Angela Oppenheimer 925-372-2354 PROJECT: 640-18-109 Install Automatic Door Openers.

Contractor shall provide all engineering, design, labor, equipment, materials, tools, and supervision to install automatic door openers in multiple buildings at VA Palo Alto main campus, 3801 Miranda Avenue, Palo Alto, CA 94304.

NAICS code: 238290, Other building equipment contractors.

SBA Size Standard: $15.0M, in accordance with VAAR 836.204.

Magnitude of Construction: $100,000 to $250,000.

A single organized site visit has been scheduled for: Wed.2/27/19, at 10:00 AM. Meet inside Bldg. 100, Main Lobby.

Bid, Payment and performance bonds shall be required. All Offerors must be registered in SAM.gov.

This RFQ is a total Service Disabled Veteran-Owned Small Business (SDVOSB) set-aside under public law 109-461.

All offerors must be verified in VIP at time of quote submission and prior to award.

This solicitation will be awarded in accordance with FAR Part 13, Simplified Acquisition Procedures.

Prime Contractor shall comply with subcontracting limitations of VAAR 852.219-10.

X X X 03-20-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

640-3690162-5281-854200-3220 23NRNR001

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez CA 94553-4668 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 Dennis Becker

VA Palo Alto – Automatic Door Opener Installation VA Palo Alto Health Care System 3801 Miranda Avenue, Palo Alto, CA 94304-1290 Project # 640-18-109

Prices must be submitted on all individual items of this pricing schedule and supporting worksheet. Failure to do so may be considered non-responsive offer cause for rejection of offer.

CALCULATION OF SELF-PERFORMED / SUBCONTRACTED WORK

Offerors for Other Building Equipment Contractors (NAICS code 238290) must provide at least 25% for this specialty trade NAICS code of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. Provide a breakdown of material and personnel costs, by specification division listed for the project. Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service disabled veteran-owned small business concerns.

Note: If both prime and subcontractor will work on same division, please separate out costs into two separate lines, one for prime and one for subcontractor. Example: Division 01 – Prime Contractor (SDVOSB) - include personnel and material/equipment costs of prime contractor portion; Division 01 – Subcontractor (state if sub is SDVOSB or not) - include personnel and material/equipment costs of subcontractor portion.

Below is a suggested format.

Division 01

Division 02

Division 03

(Add additional lines as necessary for each Division applicable to this project)

CALCULATION OF SELF-PERFORMED PERSONNEL COSTS

*personnel costs include labors, mechanics, other tradesmen, and office personnel directly charged to the project (includes project manager, job superintendent, administrative, estimators, etc.)

I certify the above representations are true and correct to the best of my knowledge.

(Title of Authorized Representative)

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

Contractor Certification Regarding Project:

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All Offerors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their offer.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the offer has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All Offerors shall submit information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations. (Four serious, one repeat, or one willful disqualifies the contractor.)

Number of violations from EPA within the last 3 years. Please attach explanation for any violations.

Company’s Current Insurance Experience Modification Rate (EMR) = _____________ (Note: Contractor must support the EMR with a signed letter from Insurance Carrier on their letterhead.)

Signature: ______________________________________________

Print Name: ______________________________________________________

VA Palo Alto – Automatic Door Opener Installation VA Palo Alto Health Care System 3801 Miranda Avenue, Palo Alto, CA 94304-1290 Project # 640-18-109

DIVISIONAL COST BREAK-OUT

Provide complete Divisional Cost Break-Out for complete project. If necessary, add additional lines for each Division applicable to this project.

010000

DIVISION 1 – GENERAL REQUIREMENTS

080000

OTHER

SUB TOTAL:

BONDS & INSURANCE

OVERHEAD

PROFIT

TOTAL QUOTE FOR THIS PROJECT:

Table of Contents

Statement of Work

Project Title: VAPAHCS Install Automatic Door Openers

Project Location: Palo Alto Division, 3801 Miranda Ave, Palo Alto, CA 94304 Veterans Affairs Palo Alto Health Care System (VAPAHCS)

Project No: 640-18-109

Scope of Work: Provide all Engineering, design, labor, equipment, materials, tools, and supervision to install Automatic Door openers in building 100, Building 5, Building 6, Building 7 and Building 520. Approximate number of doors is 23.

Provide all Engineering, design, Labor, equipment, materials, tools, and supervision to install Security Card Readers, connect motorized shades and install power and controls to a roll up door in building 105.

Building 100, Building 5, Building 6, Building 7 and building 105 will be occupied while work is in progress. The contractor shall plan and coordinate with Contracting Officer’s Representative (COR) for sequences of task.

All Automatic Door Openers shall have/be:

· Designed for the type of door opening and sized to the doors installed on.

B105 Card reader shall have/be:

· Install card reader HID PIV Class readers MODEL # RP40-H 920PHRNEK00005 on the Palo Alto Card System

· Facility PACS system on campus is proprietary.

· Facility is standardized on Sielox, so Sielox access systems need to be installed and connected via the VA network.

· Contractor shall install conduit and cabling for power and communication cables to card reader locations from the card reader control unit.

B105 Overhead Coil Roll Up Door:

· Provide 120-volt power, and motor control switch to overhead coil Door motor.

· Patch, Repair and paint Gypsum Board

B105 Motorized Shade Controls

· Connect power to and install controls for installed motorized window shades.

EXISTING CONDITIONS:

· Hospital Environment

· Mental Health Treatment

· Multiple Buildings

SPECIAL REQUIREMENTS:

· Installation work to be conducted between 8:00 Am and 5:00 pm weekdays, holidays excepted. Shut down connections shall be done from 8:00 to 4:30 on Saturdays.

· All buildings are occupied daily with health care patients. Building 100, 520 and 7 are occupied 24/7 with healthcare patients.

· Building 520 is occupied by mental health patients whose movements are controlled.

· All infection control, safety and fire requirements shall be complied with such as general cleaning and dust control, use of ladders and other overhead access devices, proper shoes and gloves, setting fire watches as appropriate etc.

· Minimize dust penetrations, secure tools and/or sharp items and adhere to OSHA construction

· regulations.

· Prior to commencing work and during work, the Contractor shall comply with ALL requirements contained within the approved Construction Safety Accident Prevention Plan.

· Contractor and the Contracting Officers Representative (COR) shall conduct preliminary inspection of worksite, identify ANY pre-existing damage before performing work in the designated areas.

· All work shall be done and completed with minimal impact to patient care and staff daily activities.

· All wall and ceiling penetrations shall be fire sealed using fire resistant, rated construction material.

· Building 105 Existing Acoustical Ceiling Tile Replacement – Contractor shall provide minimum of (10) 2’x2’ tiles and (5) each of each different size / type of acoustical ceiling tiles to replace ceiling tiles damaged during project; all ceiling tiles not used for replacement shall be turned over to the COR as spare parts. Ceiling Tiles shall match existing – see attached exhibit 6 for existing reflected ceiling plan and product data for ceiling tiles installed at B105.

Period of performance: 120 days following Notice to Proceed (NTP), including approval of submittals.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

SUBMISSION OF OFFER INSTRUCTIONS:

The Offeror (or Quoter) shall submit the following documents in response to this Request for Quote (RFQ):

(a) One (1) fully completed and signed Standard Form (SF) 1442, acknowledgment of all amendments either by entering data in block 19 of the SF 1442, or by completing blocks 15 a, b, and c of the Amendment(s) (SF 30’s) and returning with offer.

(b) One (1) original completed/signed SF24 Bid Bond with Raised Seals, and Power of Attorney as required.

(c) Documentation of Safety & Environmental Record.

(d) Documentation of Experience Modification Rate (EMR).

(e) Current General Contractor’s License.

(f) Response to Evaluation Factors: Response to each evaluation factor shall be no more than 2 pages maximum (ideally, a single page or less); see “Evaluation Factors for Award” section for required information:

1. Price (Division Cost Breakout Sheet, fully completed)

2. Project Staffing

3. Past Performance

4. Manufacturer’s Qualifications

5. Product Qualifications

6. Installer Qualifications

7. Service Qualifications

8. Project Schedule

Notes:

· Offerors are responsible for insuring and verifying their quote and all required quote documents are received at the address stated in Box 8 of SF-1442, by date and time specified in block 13A of SF-1442 Solicitation (subject to amendment).

· Offerors are cautioned to carefully review System for Award Management regarding Representations and Certifications. See FAR 52.204-7 and 52.204-8 for specific instruction as needed. Also see 52.209-7 and 52.209-9 if applicable / included in solicitation.

· Electronic quotes of any form (including facsimile, email, etc.) will not be accepted.

INFORMATION FOR OFFERORS:

· Quotes received after offer opening date and time will be rejected.

· Any exception to the terms and conditions of the RFQ will result in a nonresponsive offer.

· Failure to provide complete definitive prices on calculation sheet/divisional cost break-down will result in a nonresponsive offer.

· Offerors must acknowledge amendments to this solicitation in writing only. Otherwise an offer shall be determined nonresponsive.

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY:

Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning Offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, by no later than solicitation due date, Offerors shall provide all documents as required under “Submission of Offer Instructions” above (including the original bid bond, if stated as a requirement in response to the solicitation).

These documents will be reviewed shortly upon receipt. This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or to submit this information may result in a determination of Non-Responsibility and make the offer ineligible for award. The Contracting Officer will obtain additional information as needed and as specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0. See earlier section under “Calculation Sheet” for details.

RECEIPT OF OFFERS:

1. Offers are due Wednesday, March 20th, 2019, at 10:00 AM, at the address specified in Block 8 of SF-1442.

2. Solicitation number and title must be written on the outside of the delivery package.

3. After solicitation due date and receipt of offers, offers shall be evaluated on the basis established in this solicitation. The prospective offeror chosen for award shall be subject to verification and confirmation of required, submitted offer documents.

PRE-OFFER SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-offer site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged to attend the pre-offer site visit.

REQUEST FOR INFORMATION (RFI):

· To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this RFQ, which is to be sent via email to angela.oppenheimer@va.gov. See RFI Form for specifics.

· RFI’s will be responded to as necessary in amendment format, which will be posted on FBO. Deadline for submission of RFIs for this RFQ is Wednesday, March 6th, 2019, at 10:00 AM Pacific Time. No questions will be answered after this date and time unless determined by the Contracting Officer to be in the best interest of the Government. Telephone request for information will not be accepted or returned.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own solicitation documents, including specifications and drawings. The VA will not provide hard copies of drawings and specifications to any Offeror. Contractors are responsible for ensuring that any construction document package used for submitting a quote for construction is complete and current.

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PREPARATION OF QUOTE:

The Federal Government will NOT pay for any costs incurred in preparation and submission of quote.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

Certification & Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer.

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the Offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database.

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES - See 13 C.F.R. § 121.103:

(h) Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP):

A Notice to Proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful Offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of, both Payment and Performance Bonds, both of which are enforceable legal documents.

SOLICITATION AUTHORITY:

This Request for Quote (RFQ) is conducted under FAR Part 13 – Simplified Acquisition Procedures, where firms are Offerors (or Quoters) and shall submit a quote or offer. References to RFP and Bidder’s, in technical specification sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency. The Contracting Officer exercises final authority over all aspects of this RFQ and any resultant contract.

SOLICITATION CLAUSES AND PROVISIONS:

Please note that this RFQ, and any resultant contract, and all clauses and provisions located herein, supersede and contain final authority. Those clauses and provisions that may be referenced in RFQ technical specification sections and technical drawings are strictly coincidental and are for purposes of administrative convenience and efficiency.

SOLICITATION DEFINITIONS:

Throughout this solicitation, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor and its employees, as well as subcontractors and their employees, shall adhere to VA, VHA, and VAPAHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

WORK DAYS AND HOURS:

The Contractor is required to conduct construction services during normal business hours of 8:00 am to 5:00 pm, Monday through Friday, excluding federal government holidays, unless approved by the COR. Shut down connections shall be done from 8:00 to 4:30 on Saturdays. The Contractor shall not conduct construction services when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Access to the work site may be restricted to these hours and days. All buildings are occupied daily with health care patients. Building 100, 520 and 7 are occupied 24/7 with healthcare patients.

FEDERAL HOLIDAYS:

The Contractor shall not work on recognized federal holidays, unless approved by the COR:

Also included would be any other day specifically declared by the President of the United States of America to be a National Holiday.

SECURITY OF DOCUMENTS:

Security requirements addressing the destructions of records, drawings, and specifications by the Contractor shall be accomplished in accordance with VA Directive 6371 dated 02 May 2008.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

1. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and window secured.

1. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

1. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

1. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

1. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

EVALUATION FACTORS FOR AWARD

This acquisition will be evaluated in accordance with FAR Part 13, Simplified Acquisition Procedures. Consistent with FAR 13.106-2(b)(3), the quote will undergo a comparative evaluation to determine which contractor provides the best value to the Government in terms of past performance and qualifications, while also providing a competitive price. By submission of a quote, the contractor agrees to all solicitation requirements, including terms and conditions, representatives and certifications, and evaluation factors. The Government reserves the right to award a contract to other than lowest price. The evaluation factors include the following:

1. Price: Price/cost will be evaluated for completeness and reasonableness. Regarding completeness, contractor shall complete and provide the pricing information per the Instructions to Offerors (enter pricing on Division Cost Breakout Sheet). Regarding reasonableness, price analysis techniques will be used to evaluate price reasonableness.

2. Project Schedule: Contractor shall explain how it intends to comply with the 120-day timeline, following issuance of the Notice to Proceed (NTP).

3. Project Staffing: For each key project personnel you plan to use for this project, including Project Manager, Superintendent, and Quality Control Manager, Contractor shall provide a brief resume containing education, professional certification(s), years with your firm, total years of experience, and brief description of experience supporting proposed role. Indicate if key personnel will be full-time or part-time on the project. Resumes shall be two pages maximum (ideally, one page or less).

4. Past Performance: Contractor shall provide a summary of demonstrated past performance within the last five (5) years, which makes evident your firm’s ability to meet schedules, meet budgets and meet administration requirements for projects of same or similar scope, magnitude and complexity as this project. Include the last two (2) projects that your firm has completed for VA or for any federal agency. If your firm has no demonstrated past performance experience with the federal government, include the last two (2) non-federal projects completed of same or similar scope, magnitude and complexity as this project. Summary of demonstrated past performance shall be two pages maximum (ideally, one page or less).

5. Automated Door Equipment and Supplies/Accessories Qualifications: Contractor shall provide a summary of the product qualifications. Include make and model of proposed automatic door openers; information about quality, durability, unique features, innovative technologies, ease of maintenance, warranty coverage. Also include information about how product is mounted, whether wireless push open/close or wired handicap buttons, how automated openers will be powered, if battery backup to the door openers is available, warranty and terms of warranty, maintenance of the door openers.

The manufacturer’s materials and equipment shall have been in satisfactory operation, on three installations of comparable size and type as this project, for at least three years. Include a list of installations where the materials and equipment have been in operation before approval. Product qualifications shall be two pages maximum (ideally, one page or less) per product.

6. Manufacturer’s Qualifications: Contractor shall provide a summary of the automatic door opener’s manufacturer’s qualifications. As one of the manufacturer’s principal products, the manufacturer shall regularly and currently produce the materials and equipment specified for this project, and shall have manufactured the materials and equipment for at least three years. Manufacturer’s qualifications shall be two pages maximum (ideally, one page or less).

7. Installer Qualifications: Contractor shall provide a summary of the installer’s qualifications. Provide the installer’s business name, contact name, mailing address, phone and email address, state license number, years in business, type and years of experience, and any other relevant information. Installer qualifications shall be two pages maximum (ideally, one page or less).

8. Service Qualifications: Contractor shall provide a summary of the service qualification(s). Service organization shall be a permanent service organization maintained or trained by the manufacturer that will render satisfactory service to this installation within four (4) hours of receipt of notification if and when service is needed. Provide the business name of the service organization, contact name, mailing address, phone and email address, state license number, years in business, type and years of experience, and any other relevant information. Service qualifications shall be two pages maximum (ideally, one page or less).

Your response to each evaluation factor must address the stated criteria. Quotes that fail to satisfactorily address each factor may be considered non-responsive. Non-responsive offerors may not be evaluated and/or considered for award.

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is Santa Clara County

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $150,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.5 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— Wednesday, February 27th, 2019, at 10:00 AM Pacific Time (PT)

(c) Participants will meet at— VA Palo Alto Health Care System, Palo Alto Division, 3801 Miranda Avenue, Palo Alto, CA 94304-1290.

Exact meeting place is inside Bldg. 100 lobby area.

(End of Provision)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.