36C26026Q0035 .docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO AD VETS-4212 Federal Contractor Reporting DRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26026Q0035 11-07-2025 Derek Crockett

(360) 816-2760 11-25-2025 15:00

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

238220 $19 Million

N/A

36C663 Department of Veterans Affairs Puget Sound VA Medical Center 1660 South Columbian Way

Seattle WA 98018 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page The Department of Veterans Affairs, Puget Sound VA Medical Center requires semiannual boiler inspection, testing, and Preventative maintenance services.

To be eligible, SDVOSB firms must have a 2025 Federal

Contractor Report VETS-4212 filed with the Department of Labor.

This is notice of a total SDVOSB set-aside. Offerors must be registered and a certified SDVOSB in the SBA DSBS database at time of offer and award to be considered eligible.

Offerors must submit required documentation in Section E.1 of this RFQ. Incomplete quotes and offers may be determined as as non-compliant and not acceptable.

Questions for this RFQ will be accepted by email only at derek.crockett@va.gov on or before 11/14/2025 at 13:00.

This requirement is utilizing the following FAR overhaul sections: FAR Overhaul (RFO) Part 12.

See CONTINUATION Page

Derek Crockett

Table of Contents

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Semiannual Boiler Testing Services - Seattle Campus In accordance with the Statement of Work (SOW).

Contract Period: Base POP Begin: 12/01/2025 POP End: 11/30/2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Seattle Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Base POP Begin: 12/01/2025 POP End: 11/30/2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - American Lake Campus

Contract Period: Base POP Begin: 12/01/2025 POP End: 11/30/2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

American Lake Campus – Semiannual Training in accordance with the statement of work.

POP Begin: 12/01/2025 POP End: 11/30/2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Seattle Campus - Internal inspections and Magnetic particle testing of the feedwater deaerator pressure vessel in accordance with the statement of work.

POP Begin: 12/01/2025 POP End: 11/30/20266

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

American Lake Campus - Internal inspections and Magnetic particle testing of the feedwater deaerator pressure vessel in accordance with the statement of work.

POP Begin: 12/01/2025 POP End: 11/30/2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - Seattle Campus

Contract Period: Option 1 POP Begin:12/01/2026 POP End: 11/30/2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Seattle Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 1 POP Begin:12/01/2026 POP End: 11/30/2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - American Lake Campus

Contract Period: Option 1 POP Begin:12/01/2026 POP End: 11/30/2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

American Lake Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 1 POP Begin:12/01/2026 POP End: 11/30/2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - Seattle Campus

Contract Period: Option 2 POP Begin: 12/01/2027 POP End: 11/30/2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Seattle Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 2 POP Begin: 12/01/2027 POP End: 11/30/2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - American Lake Campus

Contract Period: Option 2 POP Begin: 12/01/2027 POP End: 11/30/2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

American Lake Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 2 POP Begin: 12/01/2027 POP End: 11/30/2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - Seattle Campus

Contract Period: Option 3 POP Begin: 12/01/2028 POP End: 11/30/2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Seattle Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 3 POP Begin: 12/01/2028 POP End: 11/30/2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - American Lake Campus

Contract Period: Option 3 POP Begin: 12/01/2028 POP End: 11/30/2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

American Lake Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 3 POP Begin: 12/01/2028 POP End: 11/30/2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - Seattle Campus

Contract Period: Option 4 POP Begin: 12/01/2029 POP End: 11/30/2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Seattle Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 4 POP Begin: 12/01/2029 POP End: 11/30/2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semiannual Boiler Testing Services - American Lake Campus

Contract Period: Option 4 POP Begin: 12/01/2029 POP End: 11/30/2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

American Lake Campus – Semiannual Training in accordance with the statement of work.

Contract Period: Option 4 POP Begin: 12/01/2029 POP End: 11/30/2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

B.2 DELIVERY SCHEDULE

Puget Sound VA Medical Center Seattle, WA 98105

USA

B.3 STATEMENT OF WORK (SOW)

Statement of Work (SOW) Contract Title: Semi-Annual boilers and boiler plant inspection, testing, calibration and preventative maintenance services for the Puget Sound VA Medical Center.

Scope: This Statement of Work (SOW) describes the contractor requirements for boiler and boiler system inspection, testing, calibration, and preventative maintenance services at the Seattle VA Campus and American Lake Campus. The contractor shall be experienced and certified in working on boilers, boiler systems, deaerator tanks (DA), conducting feedwater deaerator inspections, and testing and calibration of the boiler plant burners, controls, and instruments.

This VA government equipment and boiler plants include steam boilers and electric boilers. The VA Seattle Campus and VA American Lake Campus have a central high-pressure boiler plant that provide steam for heating and air conditioning, domestic hot water, kitchens, and sterilization.

All contractor boiler plant inspections, safety device testing and calibrations are required to maintain compliance in accordance with (IAW) VHA Directive 1810, VHA Boiler and Associated Plant Safety.

All contractor services shall be performed by a contractor semiannually (twice per year).

The contractor shall complete the first onsite semiannual services no later than December 31st each calendar year.

The contractor shall complete the second onsite semiannual service no later than May 31 each calendar year.

During each onsite inspection the contractor shall provide safety device testing of all boilers and equipment, as well as inspection, combustion tuning, internal inspections, and safety device testing of all boilers.

The contractor shall provide 6 hours of training for VA staff during each semi-annual visit and at both VA campus locations.

The Base year of this requirement requires a contractor to provide magnetic particle testing and internal inspections of the feedwater deaerator pressure vessel for equipment at both the Seattle campus and American Lake Campus.

After completion of each onsite semi-annual services, the contractor shall submit a deliverable service report to the Contracting Officer’s Representative (COR) within 14 calendar days, detailing work performed on all equipment and providing status reports of the equipment in accordance with general standards outlined below. The contractor’s deliverable reports shall include any recommended repairs and quotes for repairs.

The contractor must submit an annual project schedule to the VA COR in advance, detailing the dates and times for onsite annual services. This schedule must be reviewed and approved in writing by the VA COR before any onsite contractor performance occurs.

General standards:

The contractor shall maintain compliance with the following general standards:

VHA Directive 1810 – Boiler and Boiler Plant Operations VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition or most current Edition American National Standards Institute (ANSI) and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE): ASHRAE Standard 170: Ventilation of Health Care Facilities.

National Fire Protection Association (NFPA):

NFPA 70 – National Electrical Code (NEC) NFPA 70E – Electrical Safety in the Workplace NFPA 72 – National Fire Alarm and Signaling Code NFPA 101 – Life Safety Code NFPA 99 – Health Care Facilities Code NFPA 85 – Device Testing Manual 8th Edition Boiler & Combustion Systems Hazards Code, and ASME Boiler & Pressure Vessel Code.

The Occupational Safety and Health Administration (OSHA) - OSHA 29 CFR 1910: General Industry Standards NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure- Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. I King County Regulations & Code for Boilers and Boiler systems.

Pierce County Regulations & Code for Boilers and Boiler systems.

Seattle Municipal City Codes for Boilers and Boiler systems.

Tacoma Municipal City Codes for Boilers and Boiler systems Washington State Regulations & Codes for Boilers and Boiler systems.

Equipment Listing:

Seattle Campus Equipment:

1. York Shipley 500 HP Fire Tube Boiler with a Johnson FD68CA500LM Burner, Seattle, Bld 100 Energy Plant, S/N: 83-15059

2. York Shipley 500 HP Fire Tube Boiler with a Johnson FD68CA500LM Burner, Seattle, Bld 100 Energy Plant, S/N: 83-15058

3. York Shipley 500 HP Fire Tube Boiler with a Johnson FD68CA500LM Burner, Seattle, Bld 100 Energy Plant, S/N: 83-15059

4. York Shipley Mod#YSDT-50, Ser#83C-24-37, 1400 Gallon DA Tank, Seattle, Bld 100 Energy Plant; Rm 230A, S/N: 3027399

5. York Shipley Natl.BD.22136, Ser# 4294,1600 Gallon Condensate Tank, Bld 100,Seattle, Energy Plant; Rm 230A, S/N: 3027398 American Lake Campus Equipment:

6. Cleaver Brooks CB 200-600HP, Ser# L-09147, Tacoma,Bld 23

7. Cleaver Brooks CB 200-600HP, Ser# L93148, Tacoma, Bld 23

8. Cleaver Brooks CB 200-600HP, Ser# L-93149, Tacoma Bld 23

9. Cleaver Brooks DA Tank, DG-7002, State License # 02166, Tacoma, Bld 23 Contractor Tasks and Requirements:

b. The contractor shall inspect the electric and steam boilers, safety device testing and calibration of SPS boilers and boiler plant burners, controls, instruments, data management and feedwater deaerators to be performed on the facility site location on the Seattle Campus and American Lake Campus.

c. Contractor will provide the following services for the inspection of electric and steam boilers, safety device testing and calibration of SPS boilers and boiler plant burners, controls, instruments, data management and feedwater deaerators.

Inspection, Testing, and Calibration Requirements:

The contractor shall provide inspection, combustion tuning, external inspections, and safety device testing of all boilers. All boilers and boiler systems must be programmed to perform safety faults as part of the required semiannual safety inspections and testing.

1. The contractor must be capable of providing ASME Code Repairs” Contractor will make repairs or upgrades on-site to ensure boilers are compliant with industry standards and boiler manufacturer recommendations and guidelines.

2. Contractor will provide 6 hours of training per each semi-annual visit to VA boiler plant staff on boiler safety devices, controls, and preventative maintenance in accordance with manufacturer and industry standards and recommendations.

Inspections:

At least two weeks’ advanced writing notice to the VA COR is required prior to an inspection. Also, the inspection must be scheduled for periods when VA COR determines that the boilers that will be inspected internally will not be needed for steam supply and when the Contracting Officer’s Representative (COR) or his/her designate is available on site to monitor the inspections.

To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit.

Feedwater deaerator pressure vessel inspections must be scheduled during periods of low steam demand.

Coordinate the inspection schedule with the COR so that VA facility can prepare the boilers and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections.

Boilers scheduled for internal inspection will be prepared for the inspection by PSVAHCS prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical “lock-out, tag-out” in place; connecting piping isolated; proper illumination provided; compliance with “confined space” access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.

The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure- Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all PSVAHCS requirements as listed in this document.

The inspector must completely enter the internal spaces of the boiler or feedwater deaerator and visually inspect all internal surfaces that can be accessed.

Methods for testing safety devices shall comply with VHA Boiler and Associated Plant Safety Device Testing Manual, 8th Edition.

Summary of the minimum inspection requirements for boilers:

1. Review of the boiler history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.

2. Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.

3. Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets.

4. Inspect foundations for signs of stress such as cracking or movement.

5. Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation.

6. Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits.

7. Examine all stays and stayed plates.

8. Inspect gas side baffles.

9. Inspect internal drum surfaces and steam separating internals.

10. Inspect soot blowers and verify proper alignment.

11. Inspect tubes, tube ends and tube alignment. Check for sagging tubes.

12. Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions.

13. Inspect seating surfaces of manways and handholes.

14. Check that boiler structure is plumb and level with no excessive deformations.

15. Check for missing items such as bolts and nuts.

16. Examine all valve and pipe connections to the pressure vessel.

17. Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor.

18. Verify proper alignment of boiler assembly.

19. Inspect furnace for evidence of flame impingement.

20. Perform mechanical and electrical inspection of disassembled low water cutouts (disassembly by VA).

21. Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions.

22. Inspect piping to the water column, low water cutoffs and alarms, gage glass. Verify that interior of piping is clear of obstructions.

23. Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.

Summary of the minimum inspection requirements for feedwater deaerators:

I. Review the feedwater deaerator history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of postweld heat treatment, history of repairs and modifications.

2. Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.

3. Inspect for evidence of leakage.

4. Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.

5. Inspect support structures for proper integrity and allowance for thermal expansion.

6. Internal inspections (6-year intervals unless otherwise recommended because of welding repairs):

7. Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking.

8. Inspect spray nozzles and trays.

Technicians:

Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non- destructive tests.

1. Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing.

2. Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total) . Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.

3. Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make- up water.

4. Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness.

Inspection, Testing, and Calibration Requirements:

1. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every 12 months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.

2. Instrumentation, monitoring and data management systems as listed below shall be calibrated.

3. Provide at least two-weeks’ notice to the Contracting Officer’s Representative (COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work.

The inspections, testing and calibrations shall comply with:

Systems Hazards Code including applicable appendices and the general standards.

4. Burner performance requirements in this document.

Summary of the work is as follows:

1. Review boiler plant log sheets and alarm and trouble reports.

2. Review records that show combustion performance (flue gas oxygen and carbon monoxide).

3. Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

4. Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

5. Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

6. Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

7. Immediately inform COR of any recommended repairs or modifications.

8. All of the equipment, interlocks, and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler and Associated Plant Safety Devices Testing Manual,8th Edition, along with testing procedures.

Required burner performance (natural gas and fuel oil):

1. Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).

2. Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

3. Maximum carbon monoxide: 200 parts per million (ppm).

4. Maximum NOx: (Refer to original burner specification).

5. Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

6. Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

7. No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

8. Flames shall be stable with no pulsations, shall be retained near burner, no blow-off or flashbacks, no constant flame impingement on refractory or waterwalls.

List of instrumentation and controls to be inspected and calibrated:

readout.

Inspection Process of the Electric Boilers:

Contractor Reporting Requirements:

a. Contractor personnel shall sign-in upon arrival at the Energy plant Bld 100 at the beginning of each visit.

b. Contractor (or Representative) shall sign-in upon arrival at the Energy plant Bld 23 at the beginning of each visit.

c. All documentation for installation, inspection, and certifications shall be provided to NAVAHCS facilities personnel during the contract period. Documentation shall be provided in an electronic format (pdf). Thumb drives and/or CD’s will not be accepted.

d. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns:

e. The first column labeled “FUNCTION” did the device pass or fail.

f. The second column labeled “DEVICE” list the device number and description in accordance with the VHA Boiler and Associated Plant Safety Devices Testing Manual, 8th Edition.

g. The third column labeled “DEFICIENCIES- RECOMMENDATIONS”.

h. The fourth column labeled “CORRECTIVE ACTIONS” list any corrective actions taken during the inspection.

i. Furnish report within 14 calendar days of each facility inspection in “Microsoft Word” format by email to the COR and a PDF copy. Provide hard copies of data sheets and flue gas analyzer “strip” printouts to the COR within one week of visit.

j. All safety-related deficiencies shall be immediately reported to the COR, Boiler Plant Supervisor and/or Chief Engineer during the inspection visit.

k. Provide complete written report fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction and a quotation of estimated costs. Utilize National Board Forms NB-6 and NB-7, or other similar forms as accepted by industry standards and the general standards outlined in the statement of work.

m. Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair.

n. Include test data and calculations. Show locations and extent of all non- destructive testing by sketches.

o. Furnish reports within 14 calendar days of each facility inspection in “Microsoft Word” format by email to the COR and with a PDF copy.

p. Contractor will provide performance review with closeout documents on UPS maintenance, Inspection, testing, and recommended repairs to PSVAHCS Facilities personnel & M&O Supervisor.

Contractor personnel requirements:

The Contractor shall comply with the following requirements.

Testing, inspection, and certification shall be accomplished by certified inspectors. Certificates shall be provided upon arrival prior to the certification process.

“Qualified Professional Inspectors” as defined below shall perform internal and external inspections on high pressure (over 15 psig) steam and electric boilers and internal inspections on feedwater deaerators and other pressure vessels.

Non-destructive testing of feedwater deaerator pressure vessels shall be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector.

“Qualified Professional Inspector” is defined as a combination of:

Qualifications for Non-Destructive Testing Technicians:

The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT).

Contractor & Technician Qualifications:

A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

B. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

NFPA 85, Boiler and Combustion Systems Hazard Code.

VHA Boiler and Associated Plant Safety Device Testing Manual, 8th Edition.

C. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

If Lockout Tagout procedures are required during or prior to inspection, that will be coordinated with the contractor or representative and the facility Boiler Plant Shop, Boiler Plant Supervisor, and M&O Supervisor prior to working on or access to equipment in accordance with VHA Directive 1028, VHA Directive 1810, NFPA 70E, and facility LOTO Program.

If Confined Space Permit will be needed, that request will be coordinated prior to inspection with the contractor or representative and the facility Boiler Plant, Safety Department, Boiler Plant Supervisor, and the M&O Supervisor prior to performing any confined space entry IAW facility Confined Space program.

For the Belimed Electric Boilers (Sterilizers) – Coordination will be required to be made well in advanced to coordinate the Belimed Technician and Belimed Controls Technician to be onsite and available prior to performing inspections and safety device testing on the electric boilers. Coordination must also be planned with both SPS Department and Healthcare Technology Management (HTM). For this, we request that at minimum, we receive at least 30 days notice to provide proper coordination prior to scheduled inspections.

The “Qualified Professional Inspector” shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals:

Security & Safety Requirements:

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees require intermittent access only and will be escorted by VA employees while at VA Facilities.

It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

Contractor Schedule:

The contractor shall complete the first onsite semiannual services no later than December 31st each calendar year.

The contractor shall complete the second onsite semiannual service no later than May 31 each calendar year.

All contractor work is to be done between the hours of 8:00 a.m. and 4:00p.m. Monday thru Fridays, excluding Federal Holidays. Any Requests for schedule changes must be submitted in advance to the VA COR for review and approval.

The government will not pay additional costs for the rescheduling of services, travel costs incurred to accomplish the work, or to correct discrepancies identified by the VA COR.

Contractor shall immediately report to the Contracting Officer (CO) and COR by email and phone, any accidents resulting in injury, trauma, death, hazardous exposures, and occupational disease during the performance.

Federal Holidays:

The hours of work shall take place during the normal business hours of 6:30 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

Deliverable Reports:

After completing the semi-annual and annual inspection, testing, and preventative maintenance services of equipment, the contractor shall compile and submit inspection and service reports by detailing all work performed and repair recommendations with a quote detailing any required or recommended repairs.

The Contractor shall submit both an electronic and paper copy after each inspection report to the VA COR.

All contractor reports shall include services performed, as well as any repairs needed that are outside the scope of preventative maintenance that include a quote, repair recommendations, manufacturer part recommendations, any deficiencies, and testing and inspection results in accordance with the general standards outlined above.

The contractor shall submit inspection, testing, and maintenance reports detailing the work performed and any special notes on the condition of the equipment 14 calendar days after each onsite semiannual inspection.

In the event the VA COR identifies discrepancies in the deliverable reports or contractor’s work, the contractor shall correct those report discrepancies within 7 calendar days and at no additional cost to the government.

Final Completion and Acceptance Criteria:

The contractor's onsite work and inspection and testing reports will be reviewed by the VA Contracting Officer's Representative (COR) upon completion. The COR will evaluate the thoroughness and accuracy of the work performed, as documented in the submitted reports. After verifying that all requirements and specifications have been met, the COR will provide written acceptance of the work for final completion and acceptance by the government.

Performance Monitoring & Quality Assurance Surveillance Plan (QASP):

The contractor will be monitored by the COR and VA boiler plant staff during onsite annual performance and report deliverables will be reviewed by the COR for compliance.

This Quality Assurance Surveillance Plan (QASP) is a Government-developed document used to determine if the Contractor's performance meets the performance standards contained in the contract at the contract level.

Quality Assurance Surveillance Plan (QASP):

Performance Objective (Performance Related Specification)

Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

No government equipment shall be provided for the execution of this contract.

The contractor is responsible for providing all transportation/travel for all materials, supplies, personnel and all items needed for the duration.

The Contractor shall obtain and use all operational and technical documentation (such as: Handout materials and Certificate of Completion, manufacturer operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract.

Place of Performance:

VA Puget Sound Healthcare System – Seattle Campus, 1660 S Columbian Way, Seattle, WA 98108.

VA Puget Sound Healthcare System – American Lake Campus, 9600 Veterans Dr SW, Joint Base Lewis-McChord, WA 98493.

Period of Performance:

2025 through 2030 36C26026Q0035

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to…