S06 Amendment 36C26026Q0012 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0002 10-30-2025

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders

36C26026Q0012

X

X X

X 1

See continuation page below.

CONTINUATION PAGE

1. The purpose of this Amendment is to update Clauses/Provisions in accordance with

Class Deviation dated October 14, 2025 for FAR Part 12 in Support of Executive Order on Restoring Common Sense to Federal Procurement, provide applicable updates to the RFQ document (SF1449), provide additional attachments, as well as provide Questions and Answers received in response to the solicitation.

2. The following clauses/provisions are rescinded:

a. FAR provision 52.212-1, Instructions to Offerors – Commercial Products and

Commercial Services (Sep 2023)

b. FAR provision 52.212-2, Evaluation—Commercial Products and Commercial

Service (Nov 2021)

c. FAR provision 52.212-3, Offeror Representations and Certifications –

Commercial Products and Commercial Service (May 2024) (Deviation Feb 2025)

d. FAR clause 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

e. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executed Orders – Commercial Products and Commercial Services (Jan 2025)(Deviation Jul 2025)

3. The following clause/provisions are incorporated:

a. FAR provision 52.212-1, Instructions to Offerors—Commercial Products and

Commercial Services (Deviation August 2025)

b. FAR provision 52.212-2, Evaluation—Commercial Products and Commercial

Service (Deviation August 2025)

c. FAR clause 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Deviation August 2025)

4. The following clauses are incorporated by reference (previously included under rescinded FAR clause 52.212-5):

a. FAR clause 52.203-17

b. FAR clause 52.204-10

c. FAR clause 52.204-27

d. FAR clause 52.209-6

e. FAR clause 52.219-8

f. FAR clause 52.219-14

g. FAR clause 52.219-28

h. FAR clause 52.222-3

i. FAR clause 52.222-35

j. FAR clause 52.222-36

k. FAR clause 52.222-37

l. FAR clause 52.222-40

m. FAR clause 52.222-41

n. FAR clause 52.222-42

o. FAR clause 52.222-43

p. FAR clause 52.222-50

q. FAR clause 52.222-54

r. FAR clause 52.222-55

s. FAR clause 52.222-62

t. FAR clause 52.223-23

u. FAR clause 52.225-13

v. FAR clause 52.226-8

w. FAR clause 52.229-12

x. FAR clause 52.232-33

y. FAR clause 52.240-1

5. The following on system updates is revised as follows:

a. System updates may lag policy updates. The System for Award Management

(SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

6. Available site maps for Portland and Vancouver VA are included in Attachment List.

7. See updated RFQ document “S02 RFQ 36C2626Q0012 Portland Pest Updated 10-30-2025” for all updates clauses/provisions and use this document to when submitting quote. Changes are in red text. Use this SF1449 when submitting quote.

8. The government received 37 questions in response to the solicitation. The following pages provide Questions and Answers (Q&A) 1-37.

9. Ensure the Amendment is acknowledged as part of quote submission.

10. There are no other changes are a result of this Amendment. All other terms and conditions remain unchanged.

Q&A 1-37

RFQ # 36C26026Q0012

Pest Control Management Services Portland Veterans Affairs Healthcare System

Q1. What is the name of the current contractor for this contract?

A1. Time on Target LLC.

Q2. Will there be a scheduled site visit for this opportunity?

A2. Yes.

Q3. What will be the anticipated award date for this contract?

A3. November 2025.

Q4. What will be the anticipated start date for this contract?

A4. January 1, 2026.

Q5. What is the current monthly or total annual awarded amount for this contract?

A5. Total annual award amount for this contract is $59,241.60.

Q6. Have funds been appropriated for this opportunity?

A6. Yes.

Q7. Is this an existing contract?

A7. Yes.

Q8. What is the current contract number?

A8. 36C26024P0716.

Q9. Is there an incumbent and if so, what was the P.O. number?

A9. See A1 and A8.

Q10. Is this a new requirement? If not, could you please provide the contract's number?

A10. See A8.

Q11. The previous contract for Portland VAHCS was awarded as a Base + 4 Option Year term.

However, it appears that its ending in less than a 1.5 years. Can the Government provide clarification or details regarding why the contract did not run the full term?

A11. Revisions to the Performance Work Statement regarding weekend emergency response were needed. No other details will be provided.

Q12. Has any part of the Statement of Work (SOW) changed in this solicitation compared to the last awarded contract? If so, what changed or was added?

A12. Changes and clarifications to the Performance Work Statement include, but not limited to, increased the number of site visits at Portland and Vancouver VA campuses during spring and summer, increasing emergency callback response time to include weekends, as well as clarifying expectation that Pest Controllers are to walk through the facility and inspect areas for pest activity during site visits.

Q13. During evaluation and technical review due to concerns of public safety for pesticides applications and dealing with some public health related pests while performing IPM Pest Management services as outlined within the Statement of Work, will the government require Prime Contractors to have direct pest industry experience as well as maintain proper pesticide General Liability insurance to include pesticide pollution coverage as per National Pest

Management Association Standard of Care and Best Practices guidelines or will the government permit subcontractors to qualify Prime Contractors that do not have pest industry experience and/or pesticide related insurance?

A13. Insurance shall be in accordance with FAR 52.228-5, Insurance – Work on a Government Installation, as well as section C.3 Supplemental Insurance Requirement.

There is no other insurance requirements at this time.

Q14. Will the government provide any preference for SDVOSB Certified contractors as outlined within the Department of Veterans Affairs, Veterans First Program?

A14. This requirement is 100% small business set-aside. There is no preference to

SDVOSB.

Q15. Has the government issued any CURE or Notice of Correction for pest control services over the past 24 months at this location?

A15. Previous contractor performance will not be provided.

Q16. Can the government clarify how many emergency/unscheduled service requests there have been in the past 24 months?

A16. For the previous 12 months, the following are provided/updated per section 9.f. of the PWS:

a. Portland VA Medical Center Campus: 8

b. Vancouver VA Campus: 35 (majority of these were related to ants – 22 emergency/unscheduled requests)

c. The Loren R. Kaufman VA Clinic CBOC: 1 (10/1/2024)

Q17. The government has confirm the number of fly lights at each location listed below that are present? Will the government require additional fly lights to be provided by the contractor upon award?

A17. No additional fly lights will be added.

a. Portland VA Medical Center Campus: 21 Fly Lights.

b. Vancouver VA Campus: 19 Fly Lights.

c. The Loren R. Kaufman VA Clinic CBOC: 0 Fly Lights.

Q18. Can the government confirm the number of exterior rodent bait stations and interior rodent traps that are present? Will the government require these to be provided by the contractor upon award?

A18. Contractor shall provide bait stations. The following are numbers the current contractor provides for estimation purposes; however, it should be up to the awarded contractor to determine the correct amount of bait stations based on square footage, acreage, or pest activity of campuses

a. Portland VA Medical Center Campus: 10

b. Vancouver VA Campus: 12

c. The Loren R. Kaufman VA Clinic CBOC: 2

Q19. What is the number of bed bug service requests at the below listed locations over the past 24 months?

A19. For the previous 12 months, the following are provided/updated per section 9.f. of the PWS:

a. The Loren R. Kaufman VA Clinic CBOC: 0

b. Hillsboro CBOC: 0

c. Fairview CBOC: 8 (recent spike in Oct 2025)

d. West Linn CBOC: 0

e. Community Resource and Referral Center: 2

f. Salem CBOC: 0

g. North Coast CBOC- changed to Astoria, formerly Camp Rilea

h. Bend CBOC: 0

i. Lincoln City CBOC: 0

j. Newport CBOC: 0

k. Astoria CBOC: 0 Opened 9/13/2024, no real data

Q20. Can the government provide how many Wasp, Hornet, and Yellowjacket service requests have occurred in the past 24 months at the following locations?

A20. For the previous 12 months, the following is provided as emergency/unscheduled service requests for Wasp, Hornet, and Yellowjacket. Regular routine would be unknown.

a. Portland VA Medical Center Campus: 2

b. Vancouver VA Campus: 6

c. The Loren R. Kaufman VA Clinic CBOC: 0

Q21. Can the government confirm if there is a height limitation for removal of accessible Wasp, Hornet, and Yellowjacket attached to the building?

A21. There is not a height limitation for removal of any pests covered under this requirement; however, Contractor shall comply with OSHA safety standards for fall protection when responding to pest services.

Q22. Can the government provide the number of bird service requests have occurred at the below listed locations in the past 24 months?

A22. For the previous 12 months, the following is provided as emergency/unscheduled service requests for birds. Regular routine would be unknown.

a. Portland VA Medical Center Campus: 1

b. Vancouver VA Campus: 0

c. The Loren R. Kaufman VA Clinic CBOC: 0

Q23. Can the government provide the number of Urban Wildlife service requests have been requested over the past 24 months at the below listed locations specifically interior and exterior?

A23. For the previous 12 months, the following is provided as emergency/unscheduled service requests for Urban Wildlife (we saw raccoons and gophers). Regular routine would be unknown.

a. Portland VA Medical Center Campus: 1

b. Vancouver VA Campus: 2

c. The Loren R. Kaufman VA Clinic CBOC: 0

Q24. The total number of buildings (or service points) included in the scope?

A24. 42 Approx.

Q25. Whether a facility matrix, square footage breakdown, or building list is available for quoting purposes?

A25. Yes.

Q26. If additional documentation will be provided in the forthcoming RFQ (e.g., floor plans, site maps)?

A26. Yes. Site map of Portland and Vancouver with building list and acreage are provided.

Q27. Total awarded value (base + all option years)?

A27. The government estimate will not be provided. For previous contract base year amount, please see A5.

Q28. Base year amount and each option year amount?

A28. For previous contract base year amount, please see A5.

Q29. Award date and incumbent vendor?

A29. 6/25/2024, Time on Target LLC.

Q30. Any notable scope changes since the last award?

A30. See A12.

Q31. Could you share the number of bed bug incidents/treatments over the last year by facility?

A31. See A19.

Q32. Is there a written guideline or protocol the VA prefers for bed bug work (e.g., an operations guide, standard procedure, or site-specific expectations)? If available, may we receive a copy or summary.

A32. Policy will be in place by start date of contract.

Q33. For the Portland and Vancouver campuses, are bed bug treatments included under the base service scope, or are they considered separate call-out jobs (priced per incident)?

A33. See Performance Work Statement, section 5.c.viii.: “Bed bug removal services are not included at Portland and Vancouver campuses and are remediated by the VA and/or third party. In the event bed bug services for Portland and/or Vancouver are required, a modification will be mutually agreed upon and issued by the Contracting Officer.”

Q34. For areas such as ICU, ORs, pharmacies, sterile storage, etc., are contractors expected to enter on every routine visit, or only as needed (e.g., by request/work order)? If access is conditional, could you clarify the typical coordination/escort process and any advance notification required?

A34. Contractors will round these areas as part of their scheduled inspections in addition to service calls in these areas. EMS pest controller or other EMS representative will escort in areas when required and to verify PPE policies are followed for these areas.

Q35. Is there an incumbent?

A35. Yes, see Q1.

Q36. What is the schedule for preventative and ongoing services?

A36. See PWS section 5.c.ii. for Portland and Vancouver Campuses and 6.c.ii. for The Dalles CBOC. Beg Bug services at various CBOC will vary.

Q37. What are the dimensions and square footage of the facilities that need services?

A37. See A26.

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