36C26025Q0869.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

668-25-4-5077-0087

36C26025Q0869 08-21-2025

Brian Millington 253-888-4914 09-03-2025

0900 PDT

36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X 100

X

561710

$17.5 Million

NET 30

N/A

X

36C260

Department of Veterans Affairs Mann-Grandstaff VAMC

4815 N. Assembly St Spokane WA 99205

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

The Mann-Grandstaff (Spokane) VAMC has a requirement for a contractor to provide pest eradication and control services IAW the incorporated Statement of Work.

This solicitation is 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB).

Offerors shall thoroughly review the quote preparation in Section E.2.

Emailed questions are due NLT 08/27/2025 at 16:30 PDT.

Quotes are due NLT 09/03/2025 at 16:30 PDT.

Email questions and quotes to: brian.millington@va.gov x X

Brian Millington Contracting Officer

36C26025Q0869

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 34

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM TO FAR 52.212-1. ADDITIONAL QUOTE PREPARATION

INSTRUCTIONS AND QUESTIONS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After Services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

PEST CONTROL SERVICES

1. Contract Title: Mann-Grandstaff (Spokane) VAMC Pest Control and Eradication Service.

2. General Information: This is a non-personal services contract to provide Pest Eradication and Control service for Mann-Grandstaff VA Medical Center.

3.0. Description:

3.1 The contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan and program for the Mann-Grandstaff VA Medical Center (MGVAMC) in a manner that ensures the health and general well-being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests.

3.2 The MGVAMC is located at 4815 North Assembly Street Spokane, WA 99205. Buildings (including roof tops as needed) to be serviced in addition to the grounds (including parking lot, fence lines, etc.) are:

Building No. 1 – Main Hospital Building (including additions & Operating Rooms) Building No. 2 – Laundry Plant Building No. 3 – Logistics Admin / Garage / Maintenance Building No. 4 – Education / LRC Building No. 5 – Engineering Building No. 6 – Human Resources Building No. 6A – Veteran’s Services Building No. 7 – Substance abuse Treatment / Social Work Building No. 12 – Community Living Center Building No. 14 – Warehouse Receiving Building No. 14A – Engineering Storage Building No. 16 – Warehouse Storage Building No. 30 – Eye Clinic / Quality Management Building No. 31 – Physical Therapy / Occ. Therapy / Prosthetics Building No. 32 – QSV Building No. 33 – Dental Clinic Building No. 37 – Native American Veteran’s Healing Lodge Building No. 38 – Switchgear Building Building No. 39 – Generator Building Building No. 40 – Outpatient Mental health Building Building No. 41 – Audiology Building Building No. 44 – Boiler Plant New Construction – Primary Care addition (behind building 1) New Construction – Administrative Building (in front of building 7)

4.0. Specification:

4.1 The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators (PCO) for the performance of pest control operations, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

4.2. Contractor shall be licensed in the state of Washington to provide pest control services utilizing approved chemicals (see Chapter 555 - Control of Insects, Pests and Noxious Weeds – NRS 555.613 Fields of licensed primary principal commercial and governmental agency applicators; categories of licensed primary principal commercial applicators).

4.3. VHA pest management contractors are to be trained and qualified in specific categories as outlined in VHA Directive 1850.02 Pest Management Operations. The primary categories that require certification are (categories described in the implementing regulations, 40 CFR, Part 171.3, to Pub. L. 92-516)

4.4.1. Category (3) – Ornamental, Turf, Nursery, Greenhouse and Interior landscape.

Applicators must demonstrate practical knowledge of pesticide problems associated with the production and maintenance of ornamental trees, shrubs, plantings, and turf, including cognizance of potential toxicity due to a wide variety of plant material, drift, and persistence beyond the intended period of pest control. Due to the frequent proximity of human habitations to application activities, applicators in this category must demonstrate practical knowledge of application methods, which must minimize or prevent hazards to humans, pets, and other domestic animals.

4.4.2. Category (7) – General Pest Control, Industrial and Institutional. Applicators must demonstrate a practical knowledge of a wide variety of pests, including their life cycles, types of formulations appropriate for their control, and methods of application that avoid contamination of food, damage and contamination of habitat, and exposure of people and pets. Since exposure to humans, including babies, children, pregnant women, and elderly people, is frequently a potential problem, applicators must demonstrate practical knowledge of the specific factors, which may lead to a hazardous condition, including continuous exposure in the various situations, encountered in this category. Because health-related pest control may involve outdoor applications, applicators must also demonstrate practical knowledge of environmental conditions, particularly those related to this activity.

4.4.3. Category (13) – Public Health. Applicators must demonstrate practical knowledge of vector-disease transmission as it relates to, and influences, application programs. A wide variety of pests are involved, and it is essential that they be known and recognized, and the appropriate life cycles and habitats be understood as a basis for control strategy. These applicators must have practical knowledge of a great variety of environments ranging from streams to those conditions found in buildings. They must have a practical knowledge of the importance and employment of such nonchemical control methods as sanitation, waste disposal, and drainage.

4.5. PMPs must be certified and recertified in accordance with individual state requirements.

4.6. Contractor will provide services to a variety of areas which includes mechanical, clinical and administrative areas of the healthcare system. Specific area requirements for pest management operations may be covered by VA or local policy. Services are to include spraying the exterior and interior areas of the MGVAMC as follows:

EXTERIOR: Areas shall be sprayed as far as practical from the building walls, including all main entry ways, patios, under/around the loading dock and flagpole area.

INTERIOR: Areas shall include all areas of the buildings including but not limited to kitchens and food preparation serving and dining areas; operating, exam, treatment and procedure rooms;

inpatient rooms; common area lobbies, breakrooms, corridors and restrooms; mechanical rooms, storage rooms, utility rooms, housekeeping closets; and administrative offices. ALL SPRAYING SHALL BE AROUND THE PERIMETER OF EACH ROOM. Access to all locked offices shall be secured by the Contractor Officer’s Representative (COR) or designee to ensure a complete spraying of the entire facility.

4.7. All rodenticides or traps shall be placed only at times and in the areas approved by the COR or his/her designee.

4.8. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations.

4.9. No pest control material or trap shall be placed where it may be recovered by patients or visitors, nor shall such material be allowed to contact food or cooking utensils.

4.10. BIRD CONTROL: Contractor will employee methods to control bird pest populations at the VASNHS. This includes the use of Bird Spikes systems and the removal of active and inactive nests. Frequency is at least monthly to include disposal of dead bird carcasses.

4.11. Storage of pest control materials or equipment are prohibited without the written approval of the COR.

4.12. Contractor will follow all laws set forth in the Endangered Species Act (ESA).

4.13. Contractor will be aware of all Conservation Plans that are in effect and work with the Veterans Affairs representative to support those plans.

1.4 INTEGRATED PEST MANAGEMENT (IPM) PLAN SERVICES:

1.4.1 IPM plan services requires approval by the COR prior to implementation. This will include schedules and dates of routine services.

1.4.2 Contractor’s IPM plan actions require but are not limited to the following tasks:

1.4.2.1 Inspect to determine pest management measures are appropriate and required.

1.4.2.2 Recommend and/or communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

1.4.2.3 Selection and utilization of chemical and non-chemical control methods, which eliminate, exclude or repel pests, i.e., insect electrocution devices, traps, caulking, air screens, etc.

1.4.2.4 Collection and disposal of all pests.

1.4.2.5 Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

1.4.2.6 Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

1.4.2.7 Control flying insect pests (i.e., crickets, housefly, stable fly, blow flies, etc.).

1.4.2.8 Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

1.4.2.8.1 The Contractor shall provide non-routine treatments for the following on an as needed basis: parasitic pests to include lice, fleas, mites, ticks, mosquitoes, bed bugs, etc.

1.4.2.9 Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, Trogoderma beetles, grain moths etc.)

1.4.2.10 Control mice and rats (house mouse, field mouse, roof rat, Norway rats, etc.)

1.4.2.10.1 The Contractor shall provide non-routine treatments for the following on an as needed basis: Wildlife and other vertebrate pests to include bats, squirrels, gophers, moles, skunks, snakes, rabbits, etc.

1.4.2.11 Control pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

1.4.2.12 The Contractor shall provide non-routine treatments for the following on an as needed basis: Pest birds to include pigeons, sparrows, blackbirds, etc.

1.4.2.13 Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, prairie dogs, etc.).

1.4.2.14 Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

1.4.2.15 Control aquatic pests (i.e., mosquito larva/pupae, algae, etc.).

1.5 CALL BACKS:

1.5.1 Emergency Pest Control Operations: The Contractor shall within two (2) hours after receipt of notification by the COR or his/her designee, perform IPM Services to correct the emergent condition. This call back service shall be accomplished at no additional charge to the Government.

1.5.2 Non-Emergent Pest Control Operations: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government.

1.5.3 Failure to meet prescribed timeframes shall not exceed two (2) per month or contractor may incur reduced service fees.

1.6 REQUIRED CONTRACTOR REPORTING:

Should keep the following at a minimum.

1. Name and address of the person for whom the pesticide was applied.

2. Location, by building and room number where pesticide was applied.

3. Target pest(s).

4. Specific crop or commodity, as appropriate, and site, to which the pesticide was applied.

5. Year, month, day, and time of application.

6. Trade name and EPA registration number of the pesticide applied.

7. Amount of the pesticide applied and percentage of active ingredient per unit of the pesticide used; and the total area treated.

8. Type and amount of the pesticide disposed of, method of disposal, date(s) of disposal, and location of the disposal site.

1.6.1 The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

1.6.2 The Contractor will promptly arrive on-site at each location within MGVAMC for any emergency requests for non-routine treatments reported by any management staff of the facility’s Environmental Management Services (EMS) or the site Representative. The Contractor will check in with EMS personnel filling a supervisory role upon arrival and be escorted to each location of the facility where the pest is to be addressed/treated. The Contractor will notify EMS personnel filling a supervisory role upon completion and fill the needed information listed in 1.6 in the Pest Control Log.

1.6.3 Preventative Maintenance Planning and services are to be performed on the building’s exterior. This will include all buildings on the property as specified in this contract.

1.6.4 Special Provisions shall be adhered to by the Contractor personnel in performing pesticide applications of the areas specified below:

1.6.4.1 Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served and while not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators, which are occupied by food service equipment while in the possession of pesticides or utilize pesticides with as low volatility and as possible to keep odor levels from affecting patients in these areas. All such work to be coordinated and approved by the Program Manager prior to treating the area.

1.6.4.2 Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed for approval by the Program Manager prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made at any time without the approval of the Program Manager.

1.6.4.3 Critical areas consist of: Pharmacy, Operating rooms, Intensive Care Unit, Recovery rooms, Procedure rooms, Patient Rooms, Respiratory Care areas, Dialysis Pulmonary Function Lab, and Sterile Processing Service (SPS). When space treatment is required in these areas, the Ultra-Low (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range acceptable to current CDC/NIOSH standards. The contractor will not use any form of aerosol cans to apply treatment of pesticides.

1.6.4.4 The Contractor will arrive on-site within a two (2) hour timeframe to treat pests reported by any management staff of MGVAMC EMS or the Program Manager. The need for treatments may occur at any time, seven days a week.

1.6.4.5 The Contractor shall treat all areas that service is requested.

1.7 HAZMAT

1.7.1 MGVAMC (HAZMAT personnel) may inventory all chemicals that the Contractor brings on to, or any, property under the control of MGVAMC. Any products that meet the criteria of Hazardous Waste must be tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

1.7.2 Spill Response: The Contractor will be briefed on MGVAMC spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

1.7.3 Hazardous Material Handling. The Contractor shall have approval from the Green Environmental Management System (GEMS) and Industrial Hygiene (IH) sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheets (SDS). The Contractor shall provide one copy of the SDS for each item to HAZMAT section for review prior to any chemicals being brought onto MGVAMC.

The Contractor shall maintain one copy of the SDS for each hazardous material line item used within the work center.

1.7.3.1 The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any Hazardous Materials containing one of these banned substances will not be allowed. The MGVAMC no longer authorizes the use of registered herbicide 2,4-D (2,4-dichlorophenoxyactetic acid, CAS No. 94-75-7).

1.7.3.2 Contractor shall be responsible for proper disposal of hazardous waste or materials.

Contractor shall provide the COR with Quarterly Chemical Usage Reports which provide the type, percentage, and amount of chemicals used for the facility GEMS Annual Waste minimization Report.

2.0 WORK HOURS

2.1 Normal Work Hours: MGVAMC normal business hours of operation are 0730-1600 hrs. The Contractor may find it necessary to deviate from the normal business hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government. The service schedule will be developed between the contractor and COR prior to any service being performed. Operating Room and roof tops will be done after 5pm and before 7am.

2.2 Recognized Federal Holidays: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

AND any other day specifically declared by the President of the United States to be a national holiday.

2.3 MGVAMC Closures. Work scheduled but not accomplished because of closure due to weather or unforeseen emergencies, shall be accomplished as soon as possible after reopening the facility.

2.4 Contractor shall report to the EMS Building 1, basement room 8003, on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. They will submit a written report of all activities following each visit, with the signature of the COR or designee responsible.

3.0 INTERFERENCE TO NORMAL FUNCTION:

3.1 Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

3.2 In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

3.3 Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. In addition, certain areas will have to be completed during non-business hours such as Canteen, Nutrition and Food Service (NFS), and Operating Rooms, etc.

3.4 Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility.

4.0 PERIODIC PROGRESS MEETINGS

4.1 The Contracting Officer (CO), COR, other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

4.2 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the COR and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of nonconcurrence for resolution.

4.3 These meetings will be scheduled based on need as determined by the Government.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Government Furnished Utilities. The Government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

5.2 Utility Conservation. The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

5.3 Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency local 911 service should be contacted.

5.4 Refuse Collection and Disposal. The Contractor shall provide his/her own refuse containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS. All trash and refuse generated will be removed at the end of each business day. The contractor shall adhere to all MGVAMC recycling programs and dispose of recyclable materials in designated bins.

6.0 GENERAL INFORMATION:

6.1 Traffic Laws. The Contractor and its employees shall comply with federal, local and MGVAMC traffic regulations.

6.2 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on MGVAMC.

6.3 Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

6.4 Parking Policy. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

6.5 Smoking Policy. Smoking is not permitted on VA grounds.

6.6 Cellular Phones. Cellular phones shall be turned off or placed on vibrate/silent mode prior to entering the VA facility and are prohibited for use inside the building.

7.0 PERSONNEL:

7.1 The Contractor shall be responsible for the administration and management of all aspects of this contract. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

7.2 The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

7.3 Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

7.4 Contractor’s personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

7.5 All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds. I.D. badges shall have an identification picture and shall state the name of the individual and the company they represent. The VA will issue an ID badge upon the completed fingerprinting process.

7.6 The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. The Contractor shall be responsible for providing:

a. Workers Compensation.

b. Professional liability insurance.

c. Health examinations.

d. Income tax withholding, and,

e. Social Security payments.

7.7 Contractor Point of Contact (POC). The Contractor shall designate one (1) employee as the POC responsible for administrative matters in the performance of services under this contract.

The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the CO and COR in writing those times when the alternate shall act as the POC.

7.8 The Contractor shall provide the name and telephone number of the person designated as the POC and Alternate if applicable on the space below:

Point of Contact, Name:

Telephone Number:

Alternate Point of Contact, Name:

Telephone Number:

7.9 The POC shall be available by telephone Monday through Friday, between 7:30 a.m.

and 4:00 p.m. excluding national holidays.

7.10 Contract Manager. The Contractor shall establish and maintain an office through which the Government technical representative or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on site within 2 hours with the government personnel designated by the CO to discuss problem areas. The Contractor shall provide the Government technical representative telephone number(s) where surveillance results and complaints can be reported. The Contractor shall also provide to the Government technical representative the names and phone/pager numbers of Contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

7.10.1 The contract manager may be a lead, supervisor or project manager and must possess at least three (3) years of experience overseeing a project of the same magnitude and scope as this requirement. A resume must be submitted for any person holding this position.

8.0 CONTRACTOR PERSONNEL BADGES AND PARKING:

8.1 The contractor shall provide the Government technical representative with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

8.2 An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the Government technical representative. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each service.

8.3 The contractor shall be required to comply with all security policies/requirements of MGVAMC. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

8.4 It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

8.5 The MGVAMC does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

9.0 CERTIFICATION REQUIREMENTS:

9.1 Contractor’s personnel performing services shall be fully qualified. “Fully qualified” is defined as trained and experienced to perform the services assigned. The Contractor shall provide licenses of their personnel and a list of credentials of approved personnel for placement at MGVAMC. This information shall be required when quotes are submitted and may be used during evaluations in determining award.

9.2 The Contractor shall also be required to update this information as changes to staff are made, throughout the life of the contract. The CO reserves the right to reject any of the Contractor’s personnel and refuse them permission to work with VA employees if they are determined not “fully qualified” or documentation has not been submitted, and approval given, for the Contractor’s personnel to provide needed services. A copy of the required license shall be required for the Government to verify competency prior to work on the Government installation.

10.0 KEY CONTROL:

10.1 If keys are issued to the contractor, the contractor shall establish and implement methods of making sure all keys/combinations are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the government.

The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys.

10.2 In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor.

10.3 In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

11.0 SAFETY AND FIRE PREVENTION:

11.1 In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the CO may issue an order stopping all, or any part, of the work.

11.2 The Contractor shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

11.3 The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs. A copy of this may be obtained from the COR.

12.0 LIABILITY:

12.1 Workers Compensation and Employer’s Liability: The Contractor is required to comply with applicable Federal and State worker's compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $1,000,000 shall be required.

12.2 General Liability: (1) The Contractor is required to maintain bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) The Contractor shall be responsible for all damage to property, which may be caused by him, or any employee engaged in the performance of this contract.

12.3 Automobile Liability: The Contractor is required to maintain automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the U.S. shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

12.4 Before commencing work under this contract, the CO shall require the Contractor to furnish certification from his insurance company indicating that the coverage outlined in paragraphs

12.1 – 12.3 has been obtained and that it may not be changed or canceled without a guaranteed thirty (30) days’ notice to the CO.

13.0 INVOICE AND PAYMENT:

13.1 CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer— System For Award Management.

13.2 INVOICES: Invoices shall be submitted in arrears monthly.

13.3 GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. https://www.tungstenautomation.com/products/einvoice-network

13.4 The invoice SHALL be itemized to include the following information. Any information listed below not provided on an invoice shall render that invoice incomplete and the invoice shall be returned for immediate correction.

a. Time period being invoiced.

b. Description of services.

c. Unit Cost billed.

d. Extended amount due.

e. Invoice number and date.

f. Contract, Order, and Obligation number.

14.0 RECORD MANAGEMENT:

14.1 Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

14.2 In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

14.3 In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

14.4 VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA or destroyed except for in accordance with the provisions of the VA records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA. The VA must report promptly to NARA in accordance with 36 CFR 1230.

14.5 The Contractor shall immediately notify the appropriate CO upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the CO or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

14.6 The Contractor is required to obtain the CO’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified Information.

14.7 The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

14.8 The Contractor shall not create or maintain any records containing any non-public VA information that are not specifically tied to or authorized by the contract.

14.9 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

14.10 The VA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

14.11 Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VA Records Management training. The Contractor is responsible for confirming training has been completed according to VA policies, including initial training and any annual or refresher training.

15. Flow down of requirements to subcontractors:

15.1 The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

15.2 Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

16. Frequencies: In addition to being responsible to ridding the campus of pest, the following will be the minimum preventative applications:

Application Frequency Expectations Notes Pesticide spray around bldg.

Monthly Apply pesticide with adequate latency to keep insects out of bldgs.

Application to be included in the report

Check/replace Rodent traps

Monthly In conjunction with insect application.

Replace glue boards if they are covered with lint or dirt and move to areas where there may be more activity. Activity and relocation to be included in the report

Check eaves and awnings for flying insect nests

Monthly Visual inspection – Pesticide application or nest knock down may be delayed due to customers in the area

Bird nest / sitting areas will be reported the COR

Roof top spray to prevent flies and gnats.

Quarterly or as requested, not to exceed 10 per year

Pesticide/bait to attract and kill flying insects on roof tops

Application/inspection will be noted in report. May include foam pesticide in storm drains and rooftop water reservoirs

Check Fly traps in O.R. areas and same day surgery

Bi – monthly Check to replace sticky traps and sex lure.

Will need to gown-up Work before 7am or after 4 pm or weekends

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 Mo __________________ __________________

Non-Personal Service: The Contractor shall provide Pest Control and Pest Monitoring Services In Accordance With the Statement of Work

Contract Period: Base POP Begin: 09-23-2025 POP End: 09-22-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control and Pest Monitoring Services In Accordance With the Statement of Work Contract Period: Option 1 POP Begin: 09-23-2026 POP End: 09-22-2027 and Pest Monitoring Services In Accordance With the Statement of Work Contract Period: Option 2 POP Begin: 09-23-2027 POP End: 09-22-2028 and Pest Monitoring Services In Accordance With the Statement of Work Contract Period: Option 3 POP Begin: 09-23-2028 POP End: 09-22-2029 and Pest Monitoring Services In Accordance With the Statement of Work Contract Period: Option 4 POP Begin: 09-23-2029 POP End: 09-22-2030

GRAND TOTAL

PERIOD OF PERFORMANCE COST

Base Year Option Year One (1) Option Year Two (2) Option Year Three (3) Option Year Four (4)

BASE PLUS 4 CONTRACT GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or…