P01- REVISED SOW_Elevator Inspection Services Contract Base Year - FY26_update.pdf

STATEMENT OF WORK (SOW)

as of 16 September 2025

Contract Number: NA IFCAP Tracking Number: 648-26-1-5106-0002

1. Contract Title

Elevator Inspection Services for VA Portland Health Care System (VAPORHCS).

2. Background Service to provide elevator inspection services for the Elevators & Cartlifts listed in the equipment inventory (Section C.3).

3. Scope

The contractor/vendor shall furnish the necessary personnel to perform the Statement of Work / Specifications referenced in this solicitation.

The Contractor will provide elevator inspection services to the VA Portland Health Care System, Portland and Vancouver Campuses, to ensure the elevators operate safely and in compliance with all required safety codes. All inspection services will be provided and documented on an annual basis. The Contractor is responsible for scheduling the inspection services at least 4 weeks in advance through the VA POC or designated VA representative. This contract will have a base year and 4 option years.

4, Specific Tasks

Inspection services include that the contractor/vendor shall:

a. Observe and record the testing of the elevators as specified in the presence of, and with the assistance of the Elevator Maintenance Contractor and the VA POC or designated VA representative.

b. Coordinate that all inspection services shall be performed by a currently certified

Qualified Elevator Inspector (QEI).

c. Perform all services in compliance with the most recent issues of the following guidelines (to include published supplements) as listed at http://www.asme.org:

i. ASME A17.1 (Safety Code for Elevators and Escalators)

ii. ASME A17.2 (Inspectors Manual for Elevators), and

iii. ASME A17.3 (Safety Code for Existing Elevators and Escalators)

iv. ASME QEI-1 (Standard for the Qualification of Elevator Inspectors)

d. The inspections for the elevator will be done annually. One inspection for Portland and Vancouver location every year.

http://www.asme.org/

5.Test Requirements

The test requirements will be performed by the Elevator Maintenance Contractor under a separate contract.

Note: The Elevator Maintenance Contractor will perform all tests on industry practices and procedures, as well as the regulations contained, in the most recent issues of the following guidelines (to include published supplements) as listed at http://www.asme.org

i. ASME A17.1 (Safety Code for Elevators and Escalators)

ii. ASME A17.2 (Inspectors Manual for Elevators), and

iii. ASME A17.3 (Safety Code for Existing Elevators and Escalators)

iv. ASME QEI-1 (Standard for the Qualification of Elevator Inspectors)

Note: The Elevator Maintenance Contractor will furnish test instruments and materials, including properly marked test weights, voltmeters, amp probe, sound level meter, centigrade thermometers, light meter, stopwatch, megger, pressure gauges, and direct reading tachometer for completing tasks and tests.

6. Service Locations

Portland Campus Address:

Portland VA Medical Center 3710 SW U.S. Veterans Hospital Road Portland, OR 97239

Vancouver Campus Address:

Portland VA Vancouver Division 1601 E. Fourth Plain Blvd.

Vancouver, WA 98661

7. Equipment Inventory

PORTLAND, OREGON

Elevator Number

Type Serial Number Location Manufacturer

S1-S6 (6) Traction CT-51645-50 Bldg. 100 Montgomery P1-P4 (4) Traction CT-51641-44 Bldg. 100 Montgomery P7-P8 (2) Traction CT-51651-52 Bldg. 101 Montgomery S8 Traction CT-51653 Bldg. 100 Montgomery S11-S12 (2) Traction CT-51654-55 Bldg. 101 Montgomery S7 Hydro CP-51660 Bldg. 100 Montgomery P5-P6 (2) Hydro CP-51661-62 Bldg. 100 Montgomery F9-F10 (2) Hydro CP-51663-64 Bldg. 100 Montgomery P11 Hydro EC-8906 Bldg. 103 Dover http://www.asme.org/

P9-P10 (2) Traction CH-6534-35 Bldg. 103/104 Dover S13 Hydro EH-2562 Bldg. 103 Dover P1 Hydro 02-34152 Bldg. 6 MCE P1 Hydro CP-81752 Bldg. 16 Montgomery P12 Hydro 8012665 Bldg. T51 Kone P13 Hydro 5-EAZO67 Bldg 108 (Staff parking garage) Thyssen Krupp

CARTLIFTS & DUMBWAITERS:

Cart No. Serial Number Model Location Manufacturer **CL 1 CT-561656 2609 Bldg. 100 PELLE **CL 2 CT-61658 2609 Bldg.100 PELLE CL 3 CT-61658A 2613 Bldg.100 PELLE CL 4 CT-51659 2614 Bldg.100 PELLE **DW 1 CDS-51665 unknown Bldg.100 PELLE

A. CL 1, CL 2 and DW 1 are not utilized currently. ECU dumbwaiter from B1 to the 1st floor has been decommissioned and removed.

VANCOUVER, WASHINGTON

Elevator Number

Type Serial Number

Location Manufacturer

P1 Hydro 69968 Bldg. D-7 Montgomery P2 Hydro 69970 Bldg. D-7 Montgomery SI Hydro 69969 Bldg. D-7 Montgomery P1 Hydro 1020221 Bldg. 15 Otis P4 Hydro conveyance #:

107097 Bldg. 20 Thyssen Krupp

P5 Hydro 485715 Bldg. 25 (Fisher House) Otis P1 Hydro 422FN1R583 Bldg. 27 (Imaging) Otis

8. Contract Specifications

The attachments to the Statement of Work/Specifications listed in this solicitation are hereby made part of this solicitation, and any resultant contract award.

• Efforts will be made by the contractor to minimize disruption to VA patients and employees (i.e. reschedule if work interferes with daily normal operation(s), and the access of equipment when convenient to the needs of the VA, etc.)

• Contractors must maintain cleanliness of work areas and minimize dust and contaminants to areas adjacent to the job site.

• Contractor must meet Federal Information Processing Standard (FIPs) 201 for Personal Identity Verification (PIV) badging requirements, IAW (in accordance with) FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel.

• Contractor will comply with Security and law enforcement at VA facilities as outlined in Title 38 CFR 1.218.

9. Deliverables

Written deliverables of all inspection reports and copies of all correspondence requiring a signature, shall be sent to the COR and the CO. Original invoices shall be sent to VA Financial Services Center (FSC). All electronic submissions shall be in PDF, Word, or Excel format.

The Contractor/Vendor shall provide a report for each elevator containing the results of all tests performed to include all figures and measurement values for testing procedures (temperatures, pressures, speeds), and a separate list of deficiencies for each elevator, and what corrective action is required for problems that were found. This typed report shall be submitted no later than 30 days after the final day of inspection.

10. Working Hours

Regular hours are 7:30 AM to 4:00 PM PST, Monday through Friday except for Federal Holidays. Any work performed outside these established hours must be approved by the CO (Contracting Officer) or COR prior to being done. If work is done outside the normal working hours without CO approval, the contractor runs the risk of not being paid for this work.

11. LEGAL HOLIDAYS

The Federal Government observes the following days as federal holidays.

New Year’s Day January 1st* Birthday of Martin Luther King, Jr. Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4th* Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th*

*If the date falls on a Saturday, the federal holiday is the preceding Friday. If the date falls on a Sunday, the federal holiday is the following Monday.

(b) In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute, Any other day designated by Executive Order, Any other day designated by the President’s Proclamation.