36C26025Q0561.docx

36C26025Q0561

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

08-11-2025 Derek Crockett

(360) 816-2760 09-01-2025 15:00

PDT

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

561210 $47 Million

N/A

36C260 Department of Veterans Affairs Puget Sound VA Medical Center 1660 South Columbian Way See SOW locations Seattle WA 98018 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page The Department of Veterans Affairs, Puget Sound VA Medical Center intends to establish an indefinite delivery/indefinite quantity(IDIQ)for room repairs and signage installation Services.

Estimated period of performance: 2025 - 2030.

This is notice of a total SDVOSB set-aside. Offerors must be registered and certified as an SDVOSB in the SBA datatbase at time of offer and award to be considered eligible.

Offerors must submit required documentation. See section E.1

52.212-1 INSTRUCTIONS TO OFFERORS.

Contracting POC: Derek.Crockett@va.gov.

Questions for this RFQ will be accepted by email only at derek.crockett@va.gov on or before 08/21/2025.

See CONTINUATION Page

One

Derek Crockett

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ALL

ALL

See Attachment - Attachment B – Price Cost Schedule.

Offerors must provide firm-fixed priced quotes for all CLINs and years on the Attachment B - Price/Cost Schedule.

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

B.3 DELIVERY SCHEDULE

Puget Sound VA Medical Center Seatte, WA 98108

USA

Page 1 of Page 1 of

B.4 STATEMENT OF WORK (SOW)

STATEMENT OF WORK (SOW)

1. GENERAL SCOPE

The Veterans Health Administration (VHA), Puget Sound Healthcare System (PSHCS) has a requirement for a contractor to provide services for VA room signage removal and installation services, electrical wiring, IT cable wiring, light carpentry work, painting services, drywall repair services, floor installation, and general laborers that can support the VHA PSHCS – FMS design team projects.

One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC) will be awarded for the Puget Sound Veterans Affairs Medical Center (VAMC) Campus in Seattle, WA and American Lake VAMC Campus in Tacoma, WA. The scope of this requirement and any subsequent task orders placed against this SATOC is primarily maintenance in nature, with incidental construction services if determined applicable at the task order level.

The Contractor will provide all necessary qualified personnel, supervision, materials, equipment, tools, machinery, relocation and, site security and service to perform all tasks in accordance with the Statement of Work (SOW) prepared specifically for each task order (TO); and within the timeline as prescribed at the task order level.

This requirement includes contractor services for to campus locations- the Seattle Campus and American Lake Campus at the Puget Sound Veterans Affairs Health care System (VAHCS).

This requirement includes the following labor categories:

Signage Installer General Laborer Carpenter Finish Carpenter Electrician Data Cabling Installer Painter Drywall Finisher Floor Installer Electrical installation Services includes:

· Installing new electrical circuits and load center

· Integration of existing electrical receptacles and existing lighting with new work

· Integration of existing panels, breakers, fuses, circuits with new work

· Integration of existing Switches, relays, and outlets with new work

· Lamps, bulbs, integrated LED fixtures

· General electrical gear and components

NOTE: All requirements and task orders involving contractor electrical and/or data cabling services must be reviewed and approved in writing by a VHA engineer prior to the issuance of a task order placed against this SATOC.

Data Cabling Installer services includes:

· Cable management

· Surge strip installation

· Data connection with coordination with VA IOT

· Moving or adding data receptacle

· Cable tray installation

· Monitor arm installation and configuration

· Laptop/docking

· Monitors, keyboard and mouse install and configuration

NOTE: All requirements and task orders involving contractor electrical and/or data cabling services must be reviewed and approved in writing by a VHA engineer prior to the issuance of a task orders placed against the SATOC.

2. DESCRIPTION OF ID/IQ AND SATOC AGREEMENT

Under this agreement, the SATOC Contractor holder shall provide all necessary qualified personnel, supervision, materials, equipment, tools, machinery, relocation and, site security and services to perform all tasks in accordance with the Statement of Work (SOW) prepared specifically for each task order; and within the timeline as prescribed in statement of work.

The Contracting Officer alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue Task Orders against the contract; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the Contracting Officer may delegate certain other responsibilities to the COR. All delegated duties will be specified in writing in the COR Appointment and Delegation Notice.

3. GENERAL SERVICES ORDERS

The ID/IQ and SATOC contract holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Objectives (SOO), Statement of Work (SOW), or the Performance Work Statement (PWS) within the terms specified and at the price outlined in the Price/Cost Schedule.

4. OBLIGATION OF FUNDS

The guaranteed minimum contract value of this contract is $2,000 over the entire life of the contract.

5. TERM OF THE ID/IQ and SATOC

Task Order (TO) Limit: $50,000.00 per order.

The contract ceiling: $5,000,000.00 over five years.

Period Of Performance:

6. TAK ORDER (TO) ORDERING

Once a requirement is identified, the VA Contracting Officer Representative (COR) and Contracting Office will reach out to the contractor for an initial quote. All quotes and task orders under this SATOC are firm-fixed priced and shall reflect the rates established in the Price/Cost Schedule.

All contractor work shall be performed during normal business hours, Monday through Friday 7:00 a.m. to 4:30 p.m., excluding federal holidays, unless overtime or holiday rates are quoted before issuance of a task order.

The contractor’s quoted prices and any subsequent task order shall be inclusive of all applicable shipping costs, use sales taxes for materials, prevailing wages, city, county, Washington State, and federal taxes, permit requirements, and any other associated costs, all of which shall be the sole responsibility of the contractor.

The Contractor must respond within 5 business days of receiving a request for quotation by the government. If a quote cannot be submitted within the required time (5 business days), the contractor must notify the VA COR and Contracting Officer within the 10-day time window detailing why a quote cannot be achieved in the timeline required.

The contractor’s quotes shall be provided on a line-item basis, including all labor hours, material costs, equipment costs, and other services fees broken out separately, by each category.

The contractor’s quotes shall reflect the labor rates established in the Price/Cost Schedule and include labor hours, all material/equipment manufacturer information, material costs, equipment costs, warranty information, and any subcontractor’s business information (name, address, trade category, labor & material costs). Lump sum quotes will not be accepted.

I. The contractor’s quotes shall include a project schedule detailing the proposed dates and times that work is estimated to be performed. The contractor shall provide a schedule of project milestones.

II. It will be the responsibility of the contractor to visit the site, verify as-built conditions, room dimensions, and make corrections as needed to accurately develop quotes.

III. The Contractor must state the intended period how long the quote is valid (example: “Quote is valid for 60 days”).

IV. All requirements and quotes involving contractor electrical and/or data cabling services must be reviewed and approved in writing by a VHA engineer prior to the issuance of all task orders placed under this SATOC.

V. A contractor Safety Plan and an Infection Control Plan may be required before a task order is issued depending on the specific nature of the work. The contractor shall have ability to comply with Infection control Risk Assessment ICRA requirements in all four classes (class I-IV).

VI. All temporary outages of any utility services required for the performance of work shall be scheduled and approved in writing by a VA engineer. All requests for power outages shall be submitted in writing by the contractor and approved by a VA engineer. In the event of an unexpected shutdown or emergency, the contractor shall immediately (no more than one hour) notify the VA COR, CO, and VA station points of contract by phone and by writing by email.

7. TASK ORDER PRICING

I. The contractor’s quotes and task orders shall adhere to the hourly labor rates established in the Price/Cost Schedule.

II. Non-prepriced (NNP) items must be outlined on the contractor quote and prior to the issuance of a task order. Examples of non-prepriced items may include parts, materials, supplies, and equipment service fees. The contractor’s quote for markup on non-prepriced (NNP) items shall not exceed 20 percent of wholesale costs and all mark-up rates shall be reflected in quotes submitted by the SATOC contract holder.

III. All materials and supplies quoted by the contractor shall include the line-item pricing per category, and include markups quoted by the contract. Markup on general materials (paint, plaster, drywall, screws, trim, molding, ect.) and supplies to accomplish the work. The contractor’s quote for markup on general materials shall not exceed 20 percent of wholesale costs.

IV. DAVIS-BACON WAGE DETERMINATIONS - The contractor shall pay wages in accordance with the Davis-Bacon wage determinations at the task order level when the work involves incidental construction services.

V. SERVICE CONTRACT ACT WAGE DETERMINATIONS - The contractor shall pay wages in accordance with the Service Contract Act Wage Determination at the task order level when the scope of work is deemed a service in nature.

VI. The contractor’s quoted pricing and task orders shall be inclusive of all applicable shipping costs, use sales taxes for materials/supplies and equipment, all city, county, Washington State, and federal taxes, permit requirements, and any other associated costs, all of which shall be the sole responsibility of the contractor.

VII. The contractor’s quotes and task orders shall comply with the Price Cost Schedule and all applicable and current state and county prevailing wages, service contract act wage determinations, and Davis Bacon Act Wage Determinations as published by the Department of Labor.

VIII. If fair and reasonable price is not agreed upon after reviewing the contractor’s quote, the government’s request may be withdrawn, and another vehicle may be used to meet the needs of the government. In such circumstances, the government will not pay the contractor or subcontractors for any costs incurred in developing a quote.

IX. At the request of the Contracting Officer, the contractor shall re-evaluate any items that require additional information for price reasonableness and/or technical confirmation.

X. Only a VA contracting officer may issue task orders against the SATOC, make binding agreements, and approve changes to awarded task orders placed against this SATOC. Any contractor or subcontractor work performed without prior written authorization by a VA contracting officer will be at the contractor’s own expense.

8. PRICE COST/SCHEDULE

I. The Straight Time Rates in the Price/Cost Schedule will be billed for hours worked from Monday through Friday 7:00 a.m. to 4:30 p.m.

II. The Overtime Rate will be billed for hours worked from Monday through Friday 4:30 p.m. to 7:00 a.m. Any overtime labor rates for Saturdays or Sundays must be quoted by the contractor and approved before the issuance of a task order. Only the VA Contractor Officer may authorize changes to task orders and pricing elements.

III. There are no Holiday Rates established for federal holidays. In the event Holiday Rates are requested, the contractor must submit the request by quotation and prior to task order issuance. Holiday rates will be negotiated by the Contracting Officer at the task order level in the event that holiday work hours are required to accomplish the work.

9. TASK ORDER COMPLETION & ACCEPTANCE:

I. Upon completion of each task order, the contractor shall provide a written invoice to the VA COR that includes a summary of all work performed, all materials and equipment installed, and all OEM warranty information and serial numbers (if applicable).

II. The designated VA COR will inspect and review the contractor’s work onsite before final completion and acceptance by the government. Final completion and acceptance of the contractor’s work must occur in writing by the VA COR or VA Contracting Officer. In the event there are discrepancies identified in the contractor’s work, the contractor will have five business days to correct such discrepancies onsite, and at no additional costs to the government.

III. The government will not pay additional costs to the contractor due to rescheduling services, quote revisions, additional site visits, or discrepancies identified in the contractor’s work during or after performance of services.

IV. The contractor will warranty all materials, equipment and labor provided for a minimum period of one-year after a task order has been completed.

10. GENERAL STANDARDS

Environmental Protection Agency (EPA) 40 CFR.

Occupational Safety and Health Administration (OSHA).

National Fire Protection Association (NFPA) Code‐70E, (Standard for Electrical Safety in the Workplace).

NFPA‐70B (Recommended Practice for Electrical Equipment Maintenance) American National Standards Institute – Maintenance Testing Specifications (ANSI/NETA‐MTS).

Institute of Electrical and Electronics Engineers (IEEE) - Codes 242‐2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems.

IEEE Std. 1584‐2002.

VA Directive 108.

VA Signage Design Guide.

VA Handbook 7610 - Space and Consignment Agreement Management.

VA Infection Control Risk Assessment (ICRA).

Americans with Disabilities Act (ADA) Standards for Accessible Design.

Joint Commission (TJC) requirements.

Department of Labor (DOL) Wage Requirements.

International Building Code (IBC).

Washington Administrative Code (WAC).

King County Codes.

Pierce County Codes.

Seattle City Codes.

Tacoma City Codes.

11. CONTRACTOR PERFORMANCE REQUIREMENTS

I. The Contractor will provide all necessary qualified personnel, supervision, materials, equipment, tools, machinery, relocation and, site security and perform all tasks in accordance with the Statement of Work (SOW) prepared specifically for each task order; and within the timeline as prescribed in task order.

II. The Contractor shall be solely responsible for all personal furnishings, equipment, supplies, and property brought onsite and in performance under this contract. The government shall not be liable for any loss, theft, or damage of the contractor’s or subcontractor’s personal furnishings during onsite performance.

III. The contactor’s work is being performed in a hospital environment; therefore, the Contractor's performance of this contract shall not interfere with Patient Care or Hospital Operation. If necessary for reasons of patient care/hospital operation, the VA COR may direct the Contractor to stop work or limit the types of work that can be performed. This may occur with little or no advance notice, and the government will not pay additional costs for the rescheduling of services.

IV. The contractor shall have access to the area where work is to be performed. The movement of contractor personnel, equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing hospital operations. Delivery of materials and equipment shall be made with minimum interference to Government operations and personnel. VA personnel shall not assist with contractor shipments or deliveries that are made to the job site.

V. The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to protective fences, protective tapes, and protective signage.

VI. The contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval. No street or access way shall be completely closed to traffic without prior written approval from the COR.

VII. The contractor shall take all precautions to ensure that no damage to private or public property will result from their operations. If such damages occur, the contractor shall make all necessary repairs and/or replacements at no cost to the Government.

VIII. The Contractor's personnel will be permitted to use toilet facilities on the premises, subject to regulation and control of the COR. In the event none are available, the Contractor shall, at his own expense, provide portable facilities, as required. In addition, toilet facilities desired at the Contractor's management office shall be provided at the expense of the Contractor.

IX. The contractor shall carry the appropriate contractor’s licensure and certification for the trade/craft work they perform in the state of Washington under the prime contractor. Sub-contractors such as an; Electrical contractor, Plumber, Structural engineer, etc. shall have the required factory certification, dealer license, Industry certification, and state Contractor licensure to perform work in their specialty trade/craft sufficient to meet all state and specialty codes and requirements.

12. SUB-CONTRACTORS

I. All contractor personnel will provide the VA with all required contractor, journeyman, and apprentice trade licenses and certifications for the prime contractor and the prime contractor employees upon request.

II. Any parts, materials and equipment installed without prior approval will be subject to removal and replacement with approved parts, materials, equipment, or supplies and at no additional costs to the government.

III. All parts, materials, and equipment that are installed at the VA must meet the general standards and Original Equipment Manufacturer (OEM) requirements and specifications.

IV. Any consultation, survey, or project bid work done by the prime contractor, or a sub-contractor of the prime contractor will become the exclusive intellectual property of the VA and does not obligate the VA in any way to hire the prime contractor or the prime contractor’s subcontractor to perform work.

V. The sub-contractors who work under the prime contractor shall carry the appropriate contractor’s licensure and certification for the trade/craft work they perform in the state of Washington under the prime contractor.

13. CONTRACTING OFFICER/CONTRACTING OFFICERS REPRESENTITIVE (COR)

The Contracting Officer has the overall responsibility for the administration of this contract. The Contracting Officer alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue task orders against the ID/IQ and SATOC; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the Contracting Officer may delegate certain other responsibilities to the COR. All delegated duties will be specified in writing in the COR Appointment and Delegation Notice.

14. FEDERAL HOLIDAYS

Federal holidays are: New Year’s Day, Martin Luther King Jr. Birthday, Washington’s Birthday (Presidents Day), Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

The Federal Government observes the following days as holidays:

New Year’s Day - January 1st* Martin Luther King’s Birthday - Third Monday in January Presidents’ Day - Third Monday in February Memorial Day - Last Monday in May Juneteenth Third - Monday in June Independence Day - July 4th* Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans’ Day - November 11th* Thanksgiving - Day Fourth Thursday in November/ Christmas - December 25th* *If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday. In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

15. PLANNED PLACES OF PERFORMANCE

Puget Sound VA Medical Cetner Seattle Campus 1660 Columbian Way, Seattle, WA

Puget Sound VA Medical Cetner American Lake Campus 9600 Veterans Drive, Tacoma, WA

16. QUALITY ASSURANCE SURVEILLANCE PLAN (QUASP):

Instances of the contractor’s non-compliance with the ID/IDQ and SATOC terms and conditions will be referred to the VA COR and administering CO for each task order and action. Instances of non-compliance will be documented in writing by the VA COR and administering CO.

The VA COR and administering CO for this ID/IQ and SATOC will perform an annual review of the contractor’s performance and task orders completed as necessary.

The chart below quality assurance surveillance plan (QASP) outlines performance objective, standards, minimum quality levels, and surveillance methods, for Contractor performance evaluation under this ID/IQ and SATOC.

Quality Level Surveillance Method Possible Penalty

Evaluation and TO Reviews.

Evaluation and TO Reviews.

Evaluation and TO Reviews.

17. CONTRACTOR PERSONNEL

I. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to pick up confidential documents when required. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

II. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor and all subcontractors must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist and facing forward.

III. The contractor’s employees must return the access badge(s) to the COR or Interior Designer at the end of each pick-up process the day.

IV. The contractor and all subcontractors shall be required to comply with all security policies/requirements of the VA Puget Sound Healthcare System. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract.

V. Contractors that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

VI. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the facility COR.

VII. The C&A requirements do not apply, and that a Security Accreditation Package is not required

18. INVOICING

I. All task orders (TO) placed against this ID/IQ and SATOC are firm-fixed pricing, and the contractor shall be paid in arrears after final completion and acceptance by the government in writing by the VA COR.

II. Inspection and acceptance shall be accomplished as follows: The Government, for all services and supplies furnished under any resulting task order, hereby designates the COR in the program office as the point of final inspection and acceptance. The SATOC holder will submit invoices to the COR for review and signature.

III. If the invoice is incomplete or inaccurate, the COR and CO will return the unsigned invoice to the SATOC holder for correction.

IV. Final payment for each order will be accomplished by final invoice accompanied by a receiving report.

V. An itemized invoice shall be submitted to the VA COR and CO after completion of task order placed against the ID/IQ and SATOC.

VI. Electronic Invoicing - VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register.

VII. Vendors are required to register with Tungsten Network and submit invoices electronically as a condition of acceptance of this contract or order. For questions please refer to: http://www.tungsten-network.com/us/en/veterans-affairs/ Submittal of invoices are to be through https://authentication.tungsten-network.com/logi

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The…