S06 Amendment 36C26025Q0402 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0002 04-07-2025

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders

36C26025Q0402

X

X X

X 1

1. The purpose of this Amendment is to provide Questions and Answers (Q&A) received in response to the solicitation and update intended period of performance to 5/1/25 - 6/30/25, as well as provide available drawings.

2. See continuation pages for Q&A 1-16.

3. See updated RFQ document "S02 RFQ 36C26025Q0402 Portland Fire Alarm REV 4-4-25" - changes are in red text.

4. See attached document "VAMC Portland Fire Upgrade - B100 - As-Builts."

5. There are no other changes as a result of this Amendment. All other terms and conditions remain unchanged.

Danielle Carrico Contracting Officer

CONTINUATION PAGE

Q&A

36C26025Q0402 VA Portland Fire Alarm Troubleshooting and Programming

Q1. How many nodes are on the system?

A1. 20.

Q2. Are access codes or USB drives with existing programs available?

A2. There are USB drives and we have the program backed up on Fire Works.

Q3. Are there maps/plans/drawings of the existing system?

A3. Yes. See attachment.

Q4. Can you please provide clarification on what is meant by Bell Coder?

A4. A bell coder was the original notification system for location of the fire. They are bells located around the hospital that have been removed. The bell coder system was replaced with EST-3 Voice

Q5. What are the normal hours of operation for work to be performed?

A5. 7:00 AM to 11:00 PM Monday through Friday, 8:00 AM to 4:00 PM Saturday and Sunday.

Q6. I see reference to off hours testing; can you please define what time range is considered off hours?

A6. 8:00 AM to 4:00 PM Saturday and Sunday.

Q7. Can you please schedule a site visit for us to observe the existing conditions?

A7. Yes, scheduled. Reference Amendment 0001.

Q8. What is the process for getting additional funds for additional labor and parts if needed?

A8. Requirement is priced as firm fixed price based on existing Statement of Work; therefore, Contractor shall base its pricing on troubleshooting and programming work efforts required in order to bring the system in working order again. If additional unforeseen items beyond the existing scope are required, a mutually agreed upon modification may be considered.

Q9. Is it possible to get payment terms of invoicing change to progressive, every 30 days for services provided to date?

A9. Net 30 payment terms cannot be changed. Partial invoicing for work completed and accepted may be considered by certifier.

Q10. If we need to get above the ceiling for troubleshooting or repairs; are there any areas that we need special equipment to access?

A10. Yes, any patient area will require a containment cart.

Q11. Does the VAMC have an infectious control cart we can use?

A11. Yes, you can borrow a containment cart from VA Portland.

Q12. If we find that we need to access a room that is occupied by a patient, what is the procedure to work with the VA to gain access in a timely manner?

A12. You will work with the facility government POC, John Carrier.

Q13. Can patients be relocated?

A13. Depends upon the circumstances such as census and the condition of the patient.

Q14. How much notice needs to be provided for testing audible and visual fire alarm notification? (Since this is part of the scope)

A14. 48 hours. You will be working closely with VA Portland and communicating so this should not be a surprise to the facility. We (the VA) will be communicating with the hospital regarding testing.

Q15. In an active Hospital what are considered off hours for testing?

A15. We want to perform the testing Saturday or Sunday 8:00 AM to 4:00 PM.

Q16. We would like to request the time period be extended, with options to extend further upon discovery of issues needing more time. Minimum time frame after approval to proceed 60 days?

A16. 60 days period of performance is acceptable to the facility. Price Schedule has been updated to reflect this.

<end>