Amendment 3 Attachment 5- Pre-Proposal RFIs_Update Specialty Clinic 648-19-127.docx

Pre-Proposal Questions / RFIs Solicitation # 6C26025R0075 648-19-127, Update Specialty Clinics Exam Rooms Bldg. 100, 1st Floor, Portland

1. Page 9.4 of the plans Note 2 speaks to providing new curtain track per the finish schedule but there are no notes regarding removing any existing curtain track or repairing or replacing the ceiling grid its attached to.

Response: Note 02 on sheet A9.4 is intended for providing and installing a new privacy curtain and curtain track in Exam/Vitals 1C-126. All existing privacy curtains and curtain tracks are to remain. Exam ENT 1C-170 also receives a new privacy curtain and curtain track per note 02 on sheet A9.5.

2. Please confirm Page A3.3 note 21,” provide corner guards”, confirming corner guards at all corners in the new renovation.

Response: Confirmed. Provide and install new corner guards at exposed corners / corners without existing corner guards within scope of work. Existing corner guards within scope of work to remain.

3. Sheet A7.1 Toilets 1C-157a and 1C-158a show new LVT on Demo Sheet A3.1 same rooms do not show demo of existing flooring please confirm demo and replace flooring in these rooms.

Response: Note 04 on sheet A3.1 should apply to Toilets 1C-157a and 1C-158a. Sheet A7.1 shows new tile to be installed in toilet rooms 1C-157a and 1C-158a.

4. The Specification Section 28 13 00 seems to be an old specification and the following questions are asked to clarify:

a. Specification Section 28 13 00 – Physical Access Control, will the VA clarify if this project an extension of the existing VA Andover FIPS201 Continuum PACS system?

Response: Yes, it must have FIPS201 compliance.

b. Specification Section 28 13 00 – Physical Access Control, will the VA clarify if the new Security panel will communicate to the existing VA Continuum server via a VA provided network connection?

Response: Yes, it will have to communicate to the exisiting VA Continuum server.

c. Specification Section 28 13 00 – Physical Access Control, will the VA clarify if this project will require any SMS Continuum security software Licenses? If yes, how many?

Response: No, not needed.

d. Specification Section 28 13 00 – Physical Access Control, will the VA clarify for bidding purposes if this project will require any SMS Continuum security software Licenses? If yes, how many?

Response: Repeat question.

e. Specification Section 28 13 00 – Physical Access Control, will the VA clarify if this project will require any SMS Continuum security software Licenses? If yes, how many?

Response: Repeat question.

f. Specification Section 28 13 00 – Physical Access Control, will the VA clarify if the physical access control system will need to interface with the existing fire alarm system?

Response: Yes, they will need to interface.

g. Specification Section 28 13 00 – Physical Access Control, reference the IDS system interface, will the VA clarify if the SMS will need to interface with the IDS system? If yes, will the VA provide the make and model of the system at each location?

Response: No, not needed.

h. Specification Section 28 13 00 – Physical Access Control, regarding the IDS system interface, will the VA clarify if the SMS need to interface with the IDS system? I, f yes, please provide the make and model of the system at each location.

Response: Repeat question.

i. Specification Section 28 13 00 – Physical Access Control, regarding the EPPS interface, will the VA clarify if the SMS need to interface with the EPPS system? If yes, please provide the make and model of the system at each location.

Response: No.

j. Specification Section 28 13 00 – Physical Access Control, regarding the Visitor Management System, will the VA clarify if the SMS need to interface with a VMS system. If yes, please provide the make and model of the system at each location.

Response: No.

k. Specification Section 28 13 00 – Physical Access Control, regarding the Time and Attendance system, will the VA clarify if the SMS need to interface with a TaA system? If yes, please provide the make and model of the system at each location.

Response: No.

l. Specification Section 28 13 00 – Physical Access Control, regarding the Real Time Guard Tour does the SMS need to interface with a RTGT system? If yes, please provide the make and model of the system and each location.

Response: No.

m. Specification Section 28 13 00 – Physical Access Control, regarding the Elevator interface, will the VA clarify if the SMS need to interface with an elevator or system? If yes, please provide the make and model of the system and each location.

Response: No.

n. Specification Section 01 00 00, Part 1.9-D requires the Contractor to obtain a NPDES permit for this project. Since there is no “outside” work for this project, will the VA confirm this requirement will not be necessary?

Response: Not required.

o. Specification Section 01 00 00, Part 1.21-A&E state that the Contractor shall install meters and pay for electricity used for construction and testing. Will the VA clarify if this will be required for this project and if so, provide the prevailing rate currently being charged?

Response: Not applicable.

p. Specification Section 01 00 00, Parts 1.28 & 1.29 require the Contractor to construct a Construction Sign and a Safety Sign to be installed at the “Construction Entrance”. Will the VA clarify if these signs will be required for this project?

Response: The specific signage mentioned here is not applicable. Construction signage is required at the ICRA door or construction door entrances, however.

q. Will the VA clarify if the Contractor’s Site Superintendent, if duly qualified, may also serve in the roles of SSHO & CQC, or will the VA require a separate individual for either of those two roles?

Response: For this project, if the Contractor’s Site Superintendent is duly qualified, then they can serve as SSHO and CQC. However, if the contract requirements are not being met, then the contractor will need to correct and potentially add this role as a separate individual at no additional cost to the Government.

5. Drawing A1.2, Project Phases indicates (3) phases for this project. Will the VA clarify at the completion of one phase, how long the VA requires to occupy the newly completed phase space before construction work may resume?

Response: Allow 14 days of VA moves between Phase 1 and Phase 2, and 14 days of VA moves between Phase 2 and Phase 3.

6. Please reference drawing E6.0, which describes how to wire the access control panels. Can the access control panels be mounted above the suspended ceiling on the secure side of the door, or do they need to be installed in the comm closet 1C-152? Do the access control panels require a dedicated circuit?

Response: The access control panels need to be installed in the data closet as noted on E6.0, and there is room in this closet. A dedicated circuit is not required.

7. Drawing A.3, General Note #26 indicates that all work must be performed in the evenings 6:00 p.m. to 6:00 a.m., or on weekends. Will the VA confirm this project will be primarily night and weekend work?

Response: Yes, this project will be primarily evening work. Weekend or holiday work can be coordinated as well.

8. Here are a few questions regarding fire alarm work.

a. Is there any defined fire alarm scope?

b. Are you wanting all new fire alarm devices for the scope of work area?

c. New Speaker strobes in the ceiling for hallways and ceiling mount strobes for exam rooms and restrooms?

d. Would you like the pull stations removed or to remain in place?

e. Would you like to update the BPS’s supporting the strobes in this area of work?

f. Are there any duct detectors that need to be replaced?

g. Any new duct detectors needed to be added?

h. Do you plan to leave all existing fire alarm devices in place and reuse?

i. Can we schedule a site walk just to go over the fire alarm scope.

Response: Fire alarm devices are intended to be removed, if and as required, to perform new work. Following new work all removed devices are to be reinstalled. No new fire alarm devices are included or shown as part of the project scope of work. Any damaged items will be replaced at contractor expense. There is not an additional site walk scheduled at this time. This response covers all responses for questions a-i.

9. I am looking to provide a bid for the firestop and acoustical seals portion of work for this project, but the prints do not contain the Fire Life Safety prints or a way to tell if any of the walls are acoustically rated. Can you please provide FLS Prints and Architectural prints showing the wall types and their acoustical requirements?

Response: There are no planned revisions to the existing FLS (Fire Life Safety) or alterations to existing fire/sound rated rooms. The current Fire Life Safety drawing is attached for reference.

10. I wanted to let you know that there are quite a few sections missing from Attachment 1 for this project. They are listed below:

230593, 230800, 232300, 233400, 262413, 262921, 270511, 270526, 270533, 270800, 271000, 271500, 273100, 275116, 275123, 280500, 281353, 282300, 283100

The titles for plan sheets A7.0 & A7.1 also appear to be swapped.

Response: The Specifications were reviewed and updated accordingly. The Drawing Index has been updated on A1.0 Coversheet and is attached.

11. Demolition Floor Plan Note 06 on sheet A3.1 states, “Remove existing door and hardware. Dispose of properly. Existing door frame to remain.” This note is shown for all doors in the SOW except the end of corridor doors that are to be replaced and have new card readers installed (note 05). New Floor Plan Notes 01 on Sheet A.5, states, “Provide and install new door, hardware, and frame where applicable. See door schedule for more information. Please confirm the only new door frames to be installed will be at the doors that are getting the new card readers installed.

Response: Confirmed. The only new door frames to be installed are at the doors to have card readers installed. This is shown on Sheet A3.1, Note 05.

12. Demolition Floor Plan Note 05 on sheet A3.1 states, “Provide and install new door, hardware, and frame assembly with card readers at the end of corridors: C1-37 C1-35, C1-34, C1-32, and C1-31. Base bid is for existing assemblies to remain as-is.” Page 6 of 43 of the Solicitation, Section B – Supplies or Services and Price/Costs, B.1 Price/Cost Schedule only has a place for one price. Attachment 5 – Contractor Price Breakdown only asks for the single price of the price cost schedule to be broken out into divisions, etc. Does a new Price/Cost schedule need to be issued to allow for an add option of completing the work mentioned in Note 5?

Response: There will be no add alternate in this project. All statements of an add alternate are to be part of the base scope. All new doors should be priced as the plastic laminate style doors as described in the Statement of Work which is attached for your reference.

13. Page 7 of 43 of the Solicitation, Section C – Description /Specifications/Statement of Work mentions the “Base Scope” which entails painting the new metal doors. It also mentions installing new plastic laminate doors, in lieu of the painted metal doors as an add option. Also mentioned on Sheet A7.0, Door Schedule Notes, 01. Does a new price schedule need to be issued to allow for this add option?

Response: No new prices schedule is needed as there will be no add alternate in this project. All statements of an add alternate are to be part of the base scope. All new doors should be priced as the plastic laminate style doors as described in the Statement of Work.

14. Buy America Clause -

· We have noticed FAR 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022) is in the solicitation but not FAR 52.225-11 Buy American-Construction Materials under Trade Agreements. The old MATOC had both FAR 52.225-9 and FAR 52.225-11 included, but we have noticed recent solicitations only having FAR 52.225-9, which makes it difficult at times to hunt down all the miscellaneous material to complete a construction project. The goal is to always use made in America products but find it very challenging and at times unjustifiable expensive to stick to only FAR 52.225-9. Would it be acceptable to include both FAR 52.225-9 and FAR 52.225-11 to this project?

· If not due to the job being under the price range ($6,708,000), can the VA please approve Hospital Grade Outlets made by Levington and Pass & Seymour. These products are both made in Mexico and have been used throughout this facility for years. We are unaware of an electrical outlet made in USA.

Response: Due to dollar value of the solicitation / award 52.225-9 is the appropriate clause and FAR 52.225-11 Buy American-Construction Materials under Trade Agreements does not apply. The Government conducted market research and found hospital grade outlets which fall within the parameters of 52.225-9.

15. Mechanical Questions:

· Is page MH1.0 just showing new GRD’s that are needed?

· Is any duct work involved?

Response: Mechanical scope for this project is minimal. Remove and replace diffusers as required by the general contractor for ceiling work. Re-balance diffusers to the values given in the GRD schedule on sheet M1.0. Diffusers not shown shall be balanced at the airflow prior to construction.

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16. Design Build Portion Fire Alarm:

· What is the fire alarm design build portion? The drawings mention design build, but the proprietary fire alarm contractor (Convergint) was not even aware of the scope.

Response: There is no Fire alarm scope included in the project scope of work. Fire alarm devices are intended to be removed, if and as required, to perform new work. Following new work all removed devices are to be reinstalled. No new fire alarm devices are included or shown as part of the project scope of work. Any damaged items will be replaced at contractor expense.

17. Design Build Portion Fire Sprinklers:

· What is the design build portion for fire sprinklers? We are not relocating any walls, etc.… so we are unaware of what is needed for fire sprinklers?

-Is the sprinkler scope just cutting in ceiling tiles for new acoustical ceiling tiles?

-Would the VA like new escutcheon’s provided throughout project?

-Would the VA like whips provided throughout the project?

Response: There is no fire sprinkler scope included in the project scope of work. Fire sprinkler devices are intended to be removed, if and as required, to perform new work. Following new work all removed devices are to be reinstalled. No new fire sprinkler devices are included or shown as part of the project scope of work. The scope of work does include installation of new ceiling tile. Any damaged items will be replaced at contractor expense.

18. Electrical Question:

· Refer to electrical drawing E1.1. What is the symbol CS with a box around it, stand for? We can’t seem to find it in the symbols, and don’t know if it is new or existing. There are roughly 90 places that show CS symbol throughout drawing. If it is new, we need more information, so we can provide pricing appropriately.

Response:

The symbol “CS” means ‘ceiling strobe’ fire alarm light fixture. The fixtures are existing.

19. Can the VA confirm proprietary contractor for Access Control at the facility? We would like to reach out regarding parts and smarts on project.

Response: Schneider Electric is the manufacturer of the access controls at the facility.