S06 36C26024Q0042 0001 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

22 Jan 2024

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders

36C26024Q0042

X

X X

26 January 2024 at 5:00pm PST x 1

1. The purpose of this amendment is to incorporate a Question and Answer received, update and/or provide clarifications on the PWS, provide updated Wage Determination, update drawings and extend the quote response deadline.

2. See continuation page for all Questions and Answers.

3. See updated document "S02 36C26024Q0042 RFQ Portland Janitors Rev 22 Jan 2024" for updates to PWS, Wage Determination Revised 26 Dec 2023, etc.

4. See updated "Available Drawings - Rev 22Jan24."

5. Response deadline has been extended to 26 January 2024 at 5:00pm PST.

6. There are no other changes as a result of this amendment. Ensure amendment is acknowledged with quote submission.

Questions & Answers

Q1. We wanted to check to see if there is an incumbent currently servicing this contract?

A1. Current incumbent available information: Contract #GS-21F-184AA, Order #36C26022F0424, Hughes Group LLC

Q2. Was RFQ 36C26022Q0375 that came out in April of 2023 awarded? If so, who was the incumbent and what was contract award amount?

A2. Reference A1.

Q3. B.3.2 States the location to be building 100 and 101, however the attached drawings and “Cleanable Space’ PDF there are other buildings listed. Is the PWS to cover all buildings in the attachments or just Building 100 and 101?

A3. All building and trailers that are listed in the Cleanable Space pdf are included in this scope of work. Please see updated PWS section B.2. and B.3. for clarification.

Q4. B.3.3 Once again the hours of operations seem to imply they are for Buildings 100 and 100.

Please clarify the hours of operation for all the buildings if they do in fact apply to all.

A4. All building and trailers that are listed in the Cleanable Space pdf are included in this scope of work. Please see updated PWS section B.2. and B.3. for clarification.

Q5. PWS 5.A.1-A.4 Are these requirements to be performed daily?

A5. Yes.

Q6. PWS 5.A.2 – How many square feet of carpet is included in this requirement and historically what are the annual times that shampooing is done? This is relevant do to man hours that will be required.

A6. Total square feet of carpet/flooring breakdown is not available. Carpet shampooing shall be completed at a minimum quarterly and as needed for spot treatment on stains and/or as frequently as needed to address visible/physically soiled carpet. Please see updated PWS section 5.A.9.1.

Q7. PWS 5.B.3 The operation hours have been stated to be 10 AM -6:30 PM. Is this requirement for providing service to the cafeteria any different from the above-mentioned operation hours, if so, what are those hours? For example, in 5.B.5 Trash removal is required during breakfast that seems to imply this service will be needed before 10 AM.

A7. Operating hours are not different for the cafeteria.

Q8. Within the PWS there is no mention of periodic maintenance for waxed surfaces such as buffing or stripping and waxing. Is this not included in the PWS expectations? If periodic maintenance is required what the square footage of this requirement?

A8. Requirement does not include stripping or applying finishings including wax or sealants. See PWS section 5.A.8.-5.A.9.1. for clarification.

Q9. PWS 6.A.3 Will the government be responsible for completing the background checks?

A9. The Government will process background checks. Contractor and Contractor employees are responsible for prompt background checks submission which will be provided by the COR.

Q10. Is any of this work being performed under another contract, if what is the contract value and contract #?

A10. Reference A1.

Q11. In hiring of our staff is there any incumbent staff to possibly be considered?

A11. Please reference FAR clause 52.222-41 which included in current contract.

However, there is no guarantee of transition of staff.

Q12. Can you provide the name of the awardee and award amount from the last 4 years ( 2019- 2023)?

A12. Reference A1. There is no contract information prior to 2022 (new requirement).

Q13. Who is the incumbent?

A13. Reference A1.

Q14. What is the annual value of the existing contract?

A14. Reference A1.

Q15. How can site visits be arranged?

A15. Reference E.2. Site visit has occurred and no other site visits will be arranged at this time.

Q16. The building numbers (100, 101) do not seem to correlate with locations in the SOW.

Could you clarify?

A16. Reference A3.

Q17. Can the “supervisor” be a working supervisor?

A17. Yes.

Q18. Was there a previous award for this opportunity?

A18. Reference A1.

Q19. On the listed Sq. Ft., it does not differentiate between hardwood floors and carpeted floors to be serviced, could the Sq. Ft. of both for each area be provided?

A19. Total square feet of carpet breakdown vs hardwood floors is not available.

Q20. Please confirm if bonding is required?

A20. No bonding required.

Q21. How many employees are currently providing cleaning services for the common and non-patient areas?

A21. It is at the discretion of the Contractor to provide the number of employees in order to fulfill the requirements. The Government will not provide a number of employees that should be maintained.

Q22. How many employees are currently providing cleaning services for the canteen?

A22. It is at the discretion of the Contractor to provide the number of employees in order to fulfill the requirements. The Government will not provide a number of employees that should be maintained.

Q23. Is there a past contract with the total contract value for this project?

A23. Reference A1.

Q24. Is this a new or follow-on requirement?

o If a follow-on, please provide the incumbent contractor's name and contract number o If a follow-on, Has the scope of work or number of personnel changed since the last contract?

o If a follow-on, do you know if the contract is completely staffed at this time

A24. Reference A1. PWS has been updated from the last requirement. Locations added to this PWS include T-51 1ST FLOOR, 100-B2, 100- 2 through 9, 103-P5 and more areas within 104-1.

Q25. Can the Government please confirm all cleanable square footage is required to be cleaned Monday - Sunday. Or are there certain areas listed in the cleanable square foot document that should only be cleaned Monday - Friday. If so, could the Government please clarify what areas need to be cleaned Monday - Friday and Monday - Sunday.

A25. All cleanable square footage areas shall be cleaned Monday-Sunday. However, there may be administration offices that may not require cleaning on Saturday/Sunday if that area was not occupied.

Q26. In building 100 there are a couple of floors where it wasn’t confirmed if the office space is a requirement.

• Are any of the offices in building 100 which are included in this bid?

• If yes which floors, and which offices will we be cleaning?

A26. Building 100 offices that are included are located in 100-B1 and 100-B2. Reference pages 30 and 31 of the available drawings for more information.

Q27. Will the government provide office space for contractor management?

A27. The Government does not have office space for contractor management at this time.

Q28. Does the government provide a space to launder the towels and mop heads?

A28. The Government provides all cleaning commodities and laundry items are processed through a textile processing facility.

Q29. How many buildings are required to have employees stationed there permanently?

A29. Reference Cleanable Square Feet for all buildings required.

Q30. 8.A.1. The VA shall furnish all powered and non-powered equipment needed to clean and maintain floors designated for cleaning and maintenance. Is the Government-furnished equipment fully serviceable?

A30. Yes.

Q31. Can you clarify which types of equipment are considered Government Furnished Equipment (GFE)? Is a list of the GFE available?

A31. A total equipment list is not available. However, PWS section 8.A.1. has been clarified. Government provides all cleaning product and cleaning equipment such as vacuums, carpet extractor, mops, mops heads, janitorial carts, chemicals, cleaning rags, restock items and cleaning supplies.

Q32. Are there supplies or equipment that the government will be furnishing that are not listed?

A32. Reference A31.

Q33. 5.A.8. Floor Maintenance – Waxed and 5.A.9.Floor Maintenance – Carpeted: The PWS calls for stripping/waxing and carpet shampoo Monthly and Quarterly, is that for all the locations, and could a breakdown of VCT and carpet be provided for all locations to accurately price?

A33. Reference A6. See updated PWS section 5.A.8 – 5.A.9.1.

Q34. 6. SECURITY & ONBOARDING REQUIREMENTS , 6.A.1. ,6.A.2., 6.A.3., 6.A.3.1, 6.A.4., 6.A.4.1, Will a temporary badge be issued to contractor employees?

A34. No.

Q35. Clarify which areas on B2 in the main building we service. i.e. which hallways as we did not go down all of them.

A35. Reference B2 (page 31) on the available drawings for cleanable space. If space is circled and/or highlighted (may be different color from page to page), this is the cleanable space unless a note is included that all space on the individual drawing is included (with some exceptions).

Q36. Are there any areas in Bldg. 16 we do not service?

A36. Reference B16 (page 17-20) on the available drawings for cleanable space. If space is circled and/or highlighted (may be different color from page to page), this is the cleanable space unless a note is included that all space on the individual drawing is included (with some exceptions).

Q37. Should 2015-5563 Revision 21 12.25.23 be the WDR applicable to this solicitation? The reference WDR is revision 20.

A37. The updated Wage Determination is incorporated. Please reference updated RFQ.

Q38. Nothing is highlighted on page 2 of available drawings, drawing 101-2- what areas, if any, are our responsibility?

A38. All spaces on 101-2 are cleanable excepted spaces marked by red X. See updated note on page 2. Page 1 has also been updated.

Q39. Nothing is highlighted on page 3 of available drawings, drawing 101-3- what areas, if any, are our responsibility?

A39. All spaces on 101-3 are cleanable excepted spaces marked by red X. See updated note on page 3. Page 1 has also been updated.

Q40. On page 10 of available drawings, drawing 104-1- what rooms are considered engineering spaces that are excluded?

A40. See updated page 10 on available drawings for clarification.

Q41. On page 12 of available drawings, drawing 104-P2- what rooms are considered engineering spaces that are excluded?

A41. See updated page 12 on available drawings for clarification.

Q42. On page 13 of available drawings, drawing 104-P3- what rooms are considered engineering spaces that are excluded?

A42. See updated page 13 on available drawings for clarification.

Q43. On page 34 of available drawings, drawing TR1- what rooms are considered engineering

A43. See updated page 34 on available drawings for clarification.

Q44. On page 34 of available drawings, drawing TR2- what rooms are considered engineering

A44. See updated page 35 on available drawings for clarification.

Q45. page 9 of 82- 5.A.9.1- what is the frequency of shampooing carpets?

A45. See A6.

Q46. page 10 of 82- 5.B.4- please clarify if the retail store is included?

A46. Yes, retail store is included.

Q47. 5.B.4- if the retail store is included, please clarify that it is to be cleaned after closing. We service other retail stores at VA hospitals, and they have those cleaned before the store closes.

A47. Store shall be cleaned before store closes.

Q48. Are auto scrubbers, iMops, etc., available for use by the contractor?

A48. No.

Q49. Please list the types of VA equipment that the contractor will be able to use to meet the requirements of the PWS.

A49. Reference A31.

Q50. Will the VA provide the janitorial carts?

A50. Yes.

Q51. Is the contractor required to furnish any property other than labor?

A51. No.

Q52. Is this a new contract opportunity?

A52. No. Reference A1.

Q53. Is there an incumbent contractor currently performing the work, if so, who is the contractor and what is the previous contract number?

A53. Reference A1.

Q54. Please provide clarification of scope in each building and area posted on the RFP. During walkthrough there seemed to be conflicting understanding of scope.

A54. See updated RFQ, cleanable space and drawings for any clarification.

Q55. Who is the current vendor (incumbent)? Are they involved in this current bid process?

A55. Please reference A1.

Q56. Is the entire skybridge area included in responsibility for this RFP?

A56. The entire skywalk between building 104 and 101 is included (see available drawing page 2 for glimpse of this area – there is no complete drawing available for the entire skywalk). Skybridge between building 100 and OHSU is not part of the requirement.

Q57. Are there any unresolved issues or unmet needs for the listed areas? Any major concerns?

A57. Not applicable.

Q58. Are there any pending constructions plans for the posted areas? Will said plans take place at any point during the contract period?

A58. There are no construction plans at this time to our knowledge. However, construction projects may occur at any time during the contract period at the VA’s discretion.

Q59. Not all areas were accessible for walkthrough. If needed, will you provide additional time for walkthrough prior to bid submission?

A59. No other site visits will be arranged at this time.

Q60. Will there be other contractors on site? Is this a shared effort?

A60. Other non-custodial contractors may be on site. This is not a shared effort.

Q61. Are there any clinical or acute care areas included in the SOW?

A61. No.

Q62. Are there any requirements for snow removal in the contract?

A62. Snow removal is not required for this requirement.

Q63. Please provide a breakdown of flooring type by square footage: ie – VCT, Carpet, Marble, Terrazzo, Ceramic tile, LVT, etc.

A63. Reference A6.

Q64. Bldg. 100, 4th Floor – 4C: Is the contractor responsible for providing service to offices?

A64. No. Confirmed only highlighted areas on this drawing are cleanable.

Q65. Will the contractor be provided with an office or cubicle area?

A65. Reference A27.

Q66. Please confirm VA Store is not included in contract.

A66. Retail store is included. See updated available drawings, page 21.

Q67. Entry Glass Bldgs 100 & 101 – is the contractor responsible for exterior glass?

A67. No.

Questions & Answers