P03_JA_FAR 13_Redacted.pdf
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- Solicitation number
- 36C26022Q0869
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This document contains a notice of intent to sole source an award for annual maintenance and support services for a Zeiss eye image and data management system. The Veterans Health Administration within Veterans Integrated Service Network 20 intends to award a sole source contract to PROAIM America's, LLC for a Zeiss Annual Maintenance and Support Plan covering all Zeiss stations within VISN20. The period of performance will be a one-year base period starting September 15, 2022 through September 14, 2023, with four one-year option periods to extend through September 14, 2027. The statutory authority permitting restricted competition is FAR 13.5 for simplified procedures for certain commercial items, citing that only one responsible source can satisfy the agency's requirements. Interested parties may respond by September 12, 2022 to provide evidence that full and open competition would be advantageous, though the decision to compete the award remains solely at the government's discretion. No reimbursement for response costs will be provided.
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VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5
Effective Date: 02/01/2022 Page 2 of 4
( ) National Security ( ) Public Interest
5. Demonstration that the C Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This Annual Maintenance and Support Plan (VISN20-WIDE) for Zeiss Image and Data Management System (FORUM DATA MANAGEMENT) is produced by Zeiss and is only available from Zeiss. This is the PACS system the VISN has selected for use in the eye clinic/Optometry Departments VISN20-WIDE.
Zeiss Image and Data Management System (FORUM DATA MANAGEMENT). is highly specialized and all vendor technology is proprietary to the OEM. No manufacturer shares their information with other competing manufacturers, particularly in the Image and Data Management arena. Only the OEM Carl Zeiss Corporation is able to authorize distributors to provide the needed annual service plan. Carl Zeiss will not contract direct with the VA/government.
C
Zeiss Image and Data Management System (FORUM DATA MANAGEMENT), service capability, troubleshooting access, and access to the operational systems. Therefore, as the only certified distributor/service providor suport this equirement.
6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A Brand Name or Equal sources sought/RFI was issued to provide potential sources an opportunity to respond and provided needed information substantiating capability to meet the requirement. Sources sought/RFI notification 36C26022Q0797 was published via the SAM website (contract opportunities) on 8/15/2022 and closed on 8/23/2022. Responses were required to provide OEM certification as authorized distributors of Carl Zeiss Image and Data Management System (FORUM DATA MANAGEMENT), OEM certified technicians, and OEM access to proprietary systems required to perform system updates, maintenance, and services; also, responses were
There was source authorized distributor. A search of the VIP database identified 343 certified VOSB/SDVOSB vendors for NAICS code 811219. A sources Sought Notice was issued to 343 VOSB/SDVOSB vendors certified in VIP under NAICS 811219 (8/26/2022-8/31/2022). Due to the sole source nature of the requirement and no responses to the sources sought, there is no reasonable expectation that a VOSB/SDVOSB is available to meet the requirement.
Searches conducted of the commercial marketplace conclude that this requirement can only be met
GSA was searched for and PROAIM was found to be a GSA contract holder, but do not have Zeiss equipment or services on their GSA schedule.
This action will be awarded as a sole source award to Zeiss sole authorized Small Business vendor
, LLC.
7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Award ID: 36C24522P0268 issued on 4/8/22 for ZEISS FORUM DATA MANAGEMENT (identical to requirements of current action) for a total of was found on FPDS-NG
File details come from the government source that posted it. Updated .