36C25926Q0616.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Eric Adusei eric.adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

VA Eastern Colorado Health Care System (RMR)

1700 N. Wheeling Street

Aurora CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Surgical Instruments for RMR. Department of Veterans Affairs VA Eastern Colorado Health Care System (RMR) Located at 1700 N. Wheeling Street. Aurora, CO 80045. Due 7/23/2026 at 2:00pm MT.

Combined Synopsis/Solicitation Notice

Request for Quote (RFQ) #: 36C25926Q0616 Surgical Instruments for VA Eastern Colorado Health Care System (ECHCS)

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm MT, July 20th, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to eric.adusei@va.gov no later than 12:00pm MT, July 23rd, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0616. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13th, 2026.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing with a small business size standard of 800 Employees. This solicitation is exclusively for Small Business vendors; quotes will only be accepted from verified Small Business vendors that comply with the NAICS code size standard.

(v) List of Line Items;

Angled Flat Tip, 10” / 25.4 cm

flat handle, straight, fits #11 and #15 blades, 9-1/2” / 24 cm

Curved Carbon-Inlay Jaws 2-0 suture, with ratchet, Gold Handle 6-3/4" / 17 cm working length 12-1/4" / 31 cm total length

30° Curved Blades with ScanShield Shaft, Black Handle 6-3/4" /17 cm working length, 12-1/4" / 31 cm total length (each min 10) P/N CC-1-10041 or Equal

70° Curved Blades with ScanShield Shaft, Black Handle, 6-3/4" /17 cm working length,12-1/4" / 31 cm total length

2.5 mm Straight Jaws with ScanShield Shaft, without ratchet, Blue Handle 6-3/4" / 17 cm working length, 12-1/4" / 31 cm total length

2.5 mm Straight Jaws with ScanShield Shaft, without ratchet, Blue Handle 6-3/4" / 17 cm working length, 12-1/4" / 31 cm total length

("trap model"), Jacobson Spring style, round handle 6-3/4" / 17 cm working length, 13-5/8" / 34.6 cm total length

Grand Total ($)

(vi) Description of Requirements for the items/Services to be acquired: The requirement is for Surgical Instruments, please reference attached SOW for Technical Specifications/Salient Characteristics.

(vii) Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the VA Eastern Colorado Health Care System (ECHCS), located at 1700 N. Wheeling Street, Aurora, CO 80045

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in RFO 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The technical specifications/salient characteristics, functional, or performance characteristics that “equal” products must meet or exceed are specified in the Statement of Work (SOW). To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the Technical Specifications/Salient Characteristics, functional, or performance characteristics specified in the SOW.

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be Small Business Administration verified and visible in the SBA’s: https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(k) Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) - Completion of “Attachments – RFO 52.225-2 Buy American Certificate

Volume I - Technical capability or quality to meet the Government requirement.

The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the technical specifications/salient characteristics, functional, or performance characteristic specified in the SOW. The product(s) quoted must be identified by brand name, if any, and make or model number. Proof of being an Authorized Distributor to be submitted along with Quote for evaluation.

Volume II – Price The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume III - Completion of “Attachments – RFO 52.225-2 Buy American Certificate The offeror shall complete the “Attachment – RFO 52.225-2 and submit as part of the quote.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The proposal must meet all the technical specifications/salient characteristics listed in the statement of Work (SOW) attached.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality offered to meet the Government requirement Factor 2. Price Factor 3. Completion of “Attachments – RFO 52.225-2 Buy American Certificate

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in RFO 12.203, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation, and the listed technical specifications/salient characteristics in the SOW based on the information requested in the instructions to quoters section of the solicitation. Authorized distributor letter from the manufacturer of the equipment.

Factor 2. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.

Factor 3. Completion of “Attachments - RFO 52.225-2 Buy American Certificate: The Government will evaluate the responses an offeror makes to Attachments - RFO 52.225-2 Buy American Certificate for completeness and to verify requirements are met. If an offeror fails to complete Attachment - FAR 52.225-2 Buy American Certificate their quote will be determined ineligible for award.

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449, and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

(xi) 52.222-90 Addressing DEI Discrimination by Federal Contractors – applies to this acquisition (APR 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(C$END-OF-CLAUSE)

(xii) The following RFO clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at RFO 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to eric.adusei@va.gov by 12:00pm MT, July 23rd, 2026.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Eric Adusei Eric.adusei@va.gov

See attached document: SOW Surgical Instruments 07-14-2026.

See attached document: 52.225-2 BUY AMERICAN CERTIFICATE.

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