36C25926Q0532.docx

36C25926Q0532

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25926Q0532 08-09-2026 Mitchael Purdom 918-577-4435 08-19-2026 10:00

CDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 561720 $22 Million N/A X Department of Veteran Affairs Oklahoma City VA Medical Center 921 Northeast 13th Street Oklahoma City, OK 73104-5007

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Janitorial Service OKC VAMC Fax will not be accepted Provide all correspondence to:

Mitchael Purdom Contracting Officer mitchael.purdom@va.gov See CONTINUATION Page X X Mitchael Purdom

VA-VHA-RPOW-2023-0060

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 Performance Work Statement

Oklahoma City VA Health Care System Oklahoma City VA Medical Center Janitorial Service

1.0 GENERAL

The contractor shall provide all management, supervision, and labor necessary to ensure that janitorial services are performed for the interior spaces at the Oklahoma City Main VA Medical Center, Lawton Main Clinic, Lawton North Clinic, and Stillwater CBOC (Clinical Based Outpatient Clinic). This includes, but is not limited to, exam rooms, public areas, restrooms, waiting rooms, and offices. The contractor’s employees will be assigned across these various locations. Employees of the contractor shall have training and experience in aseptic cleaning techniques appropriate for a medical environment, such as a large hospital. Services shall be conducted in a manner that maintains a satisfactory facility condition and presents a clean, professional appearance that is both neat and hygienic. The purpose of this contract is to provide aseptic janitorial services to help maintain a clean and pathogen-free environment within the VA Medical Center. The contractor is responsible for cleaning and disinfecting clinical areas, restrooms, waiting rooms, and offices within the designated locations (see below), on a Monday through Friday schedule. No weekend or overtime work is required or authorized under this contract.

The total approximate square footage for each location is shown below:

a. Oklahoma City VA Medical Center Approximate Square Feet: 353,720 921 Northeast 13th Street Oklahoma City, OK 73104

b. Lawton Main VA Community Based Outpatient Clinic Approximate Square Feet: 34,997 4303 Pittman and Thomas Ft. Sill, Lawton OK 73503

c. Lawton North VA Community Based Outpatient Clinic: 17,000 2640 Miner Road Ft. Sill, OK 73503

d. Stillwater VA Community Based Outpatient Clinic Average Square Feet: 3,861 320 North Perkins Avenue Stillwater, OK 74074

2.0 WORK HOURS/SCHEDULE

a. Oklahoma City VA Medical Center: 6:00am-2:30pm and 3:00pm-11:30pm Monday - Friday

b. Lawton Main VA Community Based Outpatient Clinic: 8:00am-4:30pm Monday - Friday

c. Lawton North VA Community Based Outpatient Clinic: 8:00am-4:30pm Monday - Friday

d. Stillwater VA Community Based Outpatient Clinic: 8:00am-4:30pm Monday – Friday

3.0 SPECIFICATIONS

a. No overtime will be allowed under this contract. Cleaning of any areas not covered under this contract will not be paid for by the Government. If additional areas need to be added/ included a contract modification will be bilaterally awarded by the Contracting Officer. No additional work will be completed until the contract modification has been fully executed/awarded.

b. Contractor personnel will be held accountable solely by the Contractor, however, communication and instruction to contract personnel may be provided by the COR, alternate COR, and other designated officials.

c. Type of Contract: The Government will award a Firm Fixed Price contract with option years. Option years may or may not be exercised at the choice of the Government.

d. National Holidays: The eleven (11) holidays observed by the Federal Government are: New Year's Day, Martin Luther King's Birthday, Washington's Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and any other day specifically declared by the President of the United States to be a national holiday. National holidays that fall between Monday-Friday are considered regular workdays.

4.0 BACKGROUND

The purpose of this agreement is to establish janitorial services that ensure a clean, hygienic, and safe environment within the Oklahoma City VA Healthcare System, supporting the health and well-being of patients, staff, and visitors.

5.0 HOURS OF OPERATION

The Contractor shall perform services required by this contract Monday through Friday from the hours of 6:00am-2:30pm and from 3:00pm-11:30pm. The Contracting Officer Representative (COR) must approve any changes to the Contractor’s schedule in advance. Federal Holidays are will be worked as well as Oklahoma City VA Medical Center is a 24/7 operations. No overtime is authorized for this contract.

6.0 OBJECTIVE:

Contract personnel shall be required to properly clean throughout the unit(s). This includes sweeping, mopping, high/low dusting, cleaning restrooms, washing/wiping walls, cleaning sinks, intensive floor care, removal of trash, restocking of supplies and general housekeeping duties in a hospital/clinical setting.

7.0 SCOPE OF WORK

The contractor employee(s) daily work schedule is based on work demands and subject to immediate changes. The VA reserves the right to propose alternate daily scheduling to minimize interference with the normal operation of the treatment facility. Contractors will then be responsible for common areas and out-patient care as annotated above.

7.1 Basic Cleaning Services:

7.1.1 Maintain Floors: All floors shall be swept, vacuumed, dust mopped, and damp mopped daily and as needed, to ensure floors are free from dirt, debris, dust, discoloration, scuff, heel marks, stains, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other movable items; these items shall be moved to maintain floors underneath them.

7.1.2 Daily Spills: Contractor personnel will mop floors upon notification (which can occur at short notice) of a spill following established facility Standard Operating Procedures (SOPs). Prompt response to accidental spills, product leaks, or presence of inclement weather conditions (such as bodily fluids, water, coffee, salt residue removal, mud, etc.) is crucial as these situations become a slip and fall hazard.

7.1.3 Remove Trash: All trash containers shall be emptied, wiped down exterior and interior with a facility approved EPA registered hospital cleaner/ disinfectant then returned to their initial location. Boxes, cans, and papers placed near a trash receptacle and marked “TRASH” shall be removed. All trash liners will be removed and replaced daily. The trash shall be deposited in the nearest trash collection container. Trash receptacles shall be left clean, free of foreign matter and odors.

7.1.4 Remove Regulated Medical Waste: All Regulated Medical Waste (RMW) shall be removed in accordance with established facility SOPs. All biohazard waste containers shall be emptied, wiped down exterior and interior with facility approved EPA registered hospital cleaner/ disinfectant then returned to their initial location. All biohazard waste liners will be removed and replaced when emptied. Sharps containers shall be removed when ¾ full and as needed.

7.1.5 Trace Chemotherapy (Antineoplastic) Waste Handling: All Trace Chemotherapy Waste shall be removed in accordance with established facility SOPs. Trace Chemotherapy waste will be collected, transported to the designated holding area, and remain segregated from other waste streams. Once in the designated holding area, trace chemo bags will be prepared by the contract personnel for pick up by being placed into the cardboard boxes provided and affixed with a path/chemo bar code label. Waste will then be collected by a private contract service for incineration. Under the Resource Conservation and Recovery Act (RCRA), an item is considered trace chemotherapy waste if it holds less than 3% of the original drug’s weight after use.

7.1.6 Clean and Disinfect: Completely clean and disinfect using a facility-approved EPA-registered hospital cleaner/disinfectant, following the two-step process outlined by the Centers for Disease Control and Prevention (CDC). First clean/ wipe surfaces prior to disinfection, this physically removes the bulk of pathogens on a surface, then disinfect following the manufacturer's label instructions. After cleaning and disinfecting, polish dry all high touch surfaces such as surfaces of sinks, water fountains and plumbing fixtures partitions, dispensers, doors, walls, and other such surfaces daily and as needed. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Blood and other body fluids and/or excretion on any surface shall be cleaned immediately with facility approved EPA registered hospital cleaner/ disinfectants. There shall be no evidence of gum, tar spots, wet areas, or other foreign substances on floors.

7.1.7 Clean Interior Glass/Mirrors: Clean all interior glass, including glass inside doors, partitions, walls, windows, display cases, directory boards, and fire extinguisher cases. After glass cleaning, there shall be no traces of film, dirt, streaks, smudges, water, or other debris.

7.1.8 Vacuum and Clean Floor Mats: Vacuum and clean interior and exterior floor mats, often found at building entries/ exits and waiting areas. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed, and mats are to be returned to their normal location.

7.1.9 General Spot Cleaning: Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

4.1.10 General Dusting: All horizontal and vertical surfaces to include but not limited to cabinets, furniture, base of interior flag poles, shelves, handrails, windowsills, light fixtures, top of pictures/ plaques, top of ice machine/ water dispensing units, refrigerators, bulletin boards, fire extinguishers, exit signs, vents, and doorframes shall be wet dusted or cleaned to eliminate dust collection.

4.1.11 Stairwell Cleaning: Contractor shall clean stairwells daily and as needed. Stairwell lamps, vents, ceiling and wall areas shall be free of cobwebs, dust, debris and insects. Hardware such as banisters, railings, windows, windowsills and baseboards, and doors shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

4.1.12 Elevator Cleaning: Contractor shall clean elevators daily and as needed. All interior surfaces shall be clean and free of streaks, spots, and other evidence of soil including doors, metal thresholds, tracks, fans, floors, and walls.

4.1.13 Lactation Pods/ Room Cleaning: The Contractor will be responsible for cleaning/ disinfecting high touch surfaces such as the door, door handle, shelves, benches/ chairs, and tables with facility approved EPA registered hospital cleaner/ disinfectant. Contract personnel will ensure trash is emptied daily and as needed.

4.1.14 Curtain Replacement: Curtains must be changed in accordance with facility replacement schedule (every 6 months), when soiled, and as needed. Upon replacement or initial installation, curtains will be marked with the date of replacement, initialed by personnel, and have the alkaline timer button activated. Contractor will be responsible for tracking and monitoring the replacement and cleanliness of curtains in their assigned areas.

4.1.15 Housekeeping Aid Closet Cleaning: Housekeeping aid closets utilized by contracted personnel will be maintained following facility established SOPs. Closets will be cleaned daily following each work tour and shall be kept in an organized and secure condition.

7.2 Basic Restroom Cleaning Services:

7.2.1 Clean and Disinfect: Completely clean and disinfect following established facility SOPs with the use of facility approved EPA registered hospital cleaner/ disinfectants on all surfaces of sinks, toilet bowls, urinals, dispensers, plumbing fixtures, doors, walls, baby changing stations and other such surfaces. After cleaning, receptacles will be free of deposits, dirt, streaks, excrement, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, including handles, kick plates, ventilation grates, metal guards, all stainless-steel appliances and wall areas adjacent to wall mounted lavatories, urinals, and toilets. Cleaning should be performed daily, and as needed.

7.2.2 Descale Toilet Bowls: Descaling shall be performed every week as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

7.2.3 Sweep and Mop Floor: After performing daily sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust, and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath and returned to its original spot upon completion of task. Floors shall be dust mopped, as necessary to maintain sanitary conditions and a clean, uniform appearance.

7.2.4 Stock Restroom Supplies: Contractor personnel shall ensure restrooms are stocked sufficiently so that supplies including feminine hygiene products and disposal bags, soaps, sanitizers, paper towels, toilet seat covers, waste receptacle liners, and toilet paper do not run out. Paper towel dispensers are battery operated; batteries will be replaced as needed. Supplies shall be stored in designated areas.

7.3 Periodic Cleaning Services:

7.3.1 Intensive Hard Floor Maintenance: The Contractor shall strip, scrub, burnish, and finish/ wax floors in accordance with manufacturer’s recommendations or supervisor’s instructions for floor care procedures. The Contractor shall clean floors and baseboards as often as needed to maintain a uniform and clean appearance. Non-skid wax is required. A uniform appearance will be maintained that is free of scuffmarks, dirt, heel marks, wax build-up, and other stains and discoloration.

7.3.2 Carpet Cleaning, Shampooing, and Extraction: Carpets shall be cleaned in accordance with manufacturer’s recommendations or supervisor’s instructions for carpet care procedures. All carpeted areas shall be cleaned as often as necessary to maintain a uniform appearance free from stains or discoloration. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All Cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location.

8.0 QUALITY ASSURANCE:

8.1 Comprehensive Environment of Care (CEOC): The Contractor is responsible for remedying EOC deficiencies within 14 business days of notification. All delegated staff are required to take appropriate and timely action to mitigate and close deficiencies following notification of a CEOC Round finding. The CEOC Coordinator will review the update(s), validate the correction(s), and approve or reject the correction. Rejected submissions are returned to the delegated staff responsible for correction and remain open until resolved.

8.2 Quality Assurance (Q&A) Inspections: Contractor is responsible for conducting Q&A inspections in areas of responsibility. The Contractor Supervisor will observe the environment visually for evidence of acceptable cleanliness to ensure contractor personnel performed the correct process for cleaning and disinfection of the areas following facility established procedures and SOPs. Inspections will be documented and submitted daily to the COR, alternate COR(s), and designated officials .

8.3 Reusable Medical Equipment (RME) Closets: RME Closets shall be cleaned in accordance with facility established SOPs. RME closet logs shall be signed by contractor personnel daily, and all logs will be turned in to the COR, alternate COR(s), and designated officials on the last working day of each month.

9.0 PERSONNEL QUALIFICATION AND REQUIREMENTS:

9.1 Supervision: The Contractor Officer Representative COR, alternate COR(s), and designated officials will be responsible for reviewing and retaining Q&A inspection sheets for all areas covered by the Contractor. The VA will provide the inspections sheets that will be completed by the Contractor. The COR, alternate COR(s), and designated officials will be notified in writing of the Contractor personnel names and of changes in personnel appointed to fulfill this function or substitution of personnel due to illness or leave. Contractor leads and supervisors will check in with EMS supervisors and delegated officials at the beginning of each shift.

9.2 Security: Key security and distribution will be overseen by EMS supervisors and delegated officials. The contractor shall be provided keys or allowed access to all areas and rooms requiring cleaning. Keys provided to the contractor shall not be duplicated. In the event a key is lost or duplicated, all locks and keys on that system shall be replaced by the Government. The contractor shall be responsible for the total cost involved in replacing keys and door lock cores. The contractor shall be responsible for immediately reporting the occurrence of a lost key to the Contracting Officer Representative (COR), alternate COR, or designated official.

Contractor personnel shall not allow any unauthorized person/persons the use of any key in their possession. Contract personnel shall not open locked rooms or areas to permit entrance other than contractor personnel performing assigned duties. All rooms/areas required to be locked shall not be left unattended during the cleaning process and shall be relocked by contractor personnel after completing cleaning duties.

Contractor personnel shall turn off all lights in unoccupied after cleaning is performed. Ensure areas are secured and windows are closed and locked. The Contracting Officer Representative (COR) or their designee shall be notified of any unlocked doors or windows during his/her duty hours.

9.3 Training: The contract personnel will be required to go through the VA training required by all Environmental Management Service employees. This will include reading the EPS Sanitation Procedure Guide and completing the Mandatory training courses: VA Information Security Awareness, VHA Privacy Policy Training, Customer Service, Blood Borne Pathogens, DOT Regulated Medical Waste (RMW) Training and Hand Hygiene Program. The VA will also expand on the following subjects as they apply to the VA health care facilities: Facility Emergency Fire & Safety Program, Accident Reporting, Sexual Harassment and Ethics. The Contractor will be responsible for furnishing all required trainings, as well as ensuring personnel are current on all required certifications.

9.4 Communication: Daily effective communication is critical and requires ability to speak, understand, and follow simple instructions in English. Contractors are expected to maintain professional communication and relationships with all staff, visitors, and Veterans by adhering to the Oklahoma City VA Healthcare System (OKCVAHCS) Staff Code of Conduct.

9.5 Uniforms and Employee Identification: Contractor personnel assigned to the performance of this contract are to wear a Contractor provided standard uniform that is clearly distinguishable. Uniforms are to be clean and maintained in good repair. Contractor personnel will be provided, a clearly readable name identification device consisting of the employee’s name and the service name will be worn on or in the left breast pocket (above the waist). All other safety/protective clothing shall be provided and maintained by the Contractor and worn when appropriate. All Contract personnel will receive a background check and documentation will be provided before beginning work at any VA facility. The Contractor is responsible for ensuring personnel renew their Personal Identity Verification (PIV) cards and notify the COR, alternate COR(s), and designated officials 6 weeks before the card expires. In special sanitation and/or isolation situations, Contractor personnel may be required to wear the appropriate Personal Protective Equipment (PPE) supplied by the VA medical center. Such items are to remain as the property of the Government and must be turned in once the position is eliminated. They will be received, worn, and turned in or disposed of as directed.

10. CONTRACTOR STAFF REQUIREMENTS:

10.1 Personnel Rosters: Current written rosters of all regular and alternate employees, to include work leads and supervisors, will be provided to the COR, alternate COR(s), and designated officials. Employees not listed will not be allowed to work in the facility.

10.2 Backup Employees: The Contractor shall ensure that enough backup employees have experience cleaning a health care facility, VA background checks and completed VA course training. Provide a written contingency plan for how contract obligations will be met in case of an emergency. For example: ten people call out sick on the dame day. How will the Contractor respond?

10.3 Employee Physical Examinations: Contractor employees are required to have a physical examination prior to work on this contract; each employee is expected to be in good physical health and able to work in patient care areas without risk to the patients. No personnel shall be assigned to this contract that are not in good physical health or pose a risk to patients. Contractor personnel who acquire a communicable illness shall not perform service under the contract and shall be free of illness before returning to work. Position entails continuous walking, standing, stooping, reaching, and working in limited spaces. Contract personnel may be required to perform moderate to heavy lifting (40 to 50 pounds), pushing, pulling, and carrying of furniture and equipment.

10.4 Miscellaneous: Contractor personnel shall not consume food, snacks, drinks, or tobacco products except during specified break periods in appropriate designated break/smoking areas only. There will be no usage of personal cell phones while on stations. Unauthorized smoking, eating, theft or pilferage by Contractor personnel shall constitute adequate cause for the Government to require that the Contractor immediately remove the offender(s) from employment on the medical facility premises for the duration of this contract. It is the responsibility of the contractor to park in the appropriate designated Parking Areas. Information on parking is available from the COR, alternate COR(s), and designated officials.

11. GOVERNMENT FURNISHED EQUIPMENT:

The VA shall furnish all cleaning equipment to include but not limited to floor scrubbers, rotary buffers, burnishers, carpet extractors, vacuum cleaners, housekeeping carts and supplies (including batteries, hand soap and sanitizer, paper towels, toilet paper, cleaning, and disinfecting chemicals). The contractor personnel shall utilize the hospital approved liquid anti-microbial hand soap, and alcohol foam hand sanitizer. A listing of approved/provided products will be provided during post-award orientation prior to commencement of performance. Cleaning equipment will require cleaning after use in accordance with facility established SOPs. Any maintenance issues or needed repairs of VA owned equipment will be immediately reported to the COR, alternate COR(s), and designated officials.

12. TRAINING:

Contractor-Furnished Training: At a minimum Contractor shall cover the following topics listed in 29 Code of Federal Regulation (Labor) 1910.l-1910.1450 which is to be conducted not less than two (2) full days from date of contract award. The Contractor shall provide evidence that its employees are trained for providing janitorial services for a healthcare facility in all aspects of cleaning and in the use of all chemicals utilized by the contractor. The VA will furnish a copy of the most recent service Standard Operating Procedures Manual to assist with the training requirements. The Contractor shall ensure that a minimum of 20 hours of job-specific training is conducted during the period of performance. Training shall include the following:

1. Accident Reporting

2. Basic orientation to the facility, function, mission, goals.

3. Body Mechanics/Lifting

4. Care and maintenance of Contractor and Government-furnished property.

5. Emergency Preparedness

6. Ethics

7. Facility emergency fire and disaster program.

8. Familiarization with applicable facility policies/regulations and their effect on sanitation services.

9. Familiarization with local fire prevention and safety procedures.

10. Familiarization with the Contractor's procedures manual.

11. General orientation of basic bacteriological concepts, including the basics of how disease is caused and transmitted, how it can be prevented, reduced or contained through proper environmental sanitation methods.

12. Hazardous Communication Standard

13. Individual duties and responsibilities.

14. Infection control orientation, relating duty functions to the technical provisions of this specification.

15. Procedures for replenishing cleaning supplies and obtaining equipment repair.

16. Proper use and handling of germicidal detergents, supplies, and equipment.

17. Sexual Harassment

18. Standard Precautions

19. Techniques/methods for measuring quality of work performance.

20. Utility Operation

13.0 SAFETY:

13.1 Regulations and Manuals: All work under this contract must be performed in accordance with (1) current Joint Commission Manual (JC); (2) Occupational Safety and Health Agency (OSHA); (3) Environmental Protection Agency (EPA) and Hazardous Materials requirements; (4) regulations cited in this Performance Work Statement (PWS); (5) Site-specific EPS Standard Operating Procedure Guidance and (5) industry standards.

13.2 Occupational Safety and Health Agency (OSHA): All OSHA Safety Regulations including 29CFR 1910.28 (I) (10) and 1910.66 subpart D will be strictly adhered to. (Regulation may be located at http://www.osha.gov/). All chemicals used on VA property must be accompanied by a Material Safety Data Sheet and be supplied by the VA. All materials and equipment will be removed from the facility or stored at the end of the workday.

13.3 Fire Prevention and Emergency Procedures: The Contractor shall take such safety precautions as are necessary to protect the lives and health of occupants of the building during performance of contract requirements. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel.

13.4 Potential Hazards: Exposure to various contagion and infections is a constant hazard as is the danger of cuts and stabs from glass, metal objects and needles found in trash and red bag waste, electrical shocks in equipment and slips on wet floors. Skin rashes and allergies due to strong detergents and disinfectants are possible. Incumbents must work near people who are ill and must adjust accordingly. Work is subject to numerous interruptions by those who are attending or visiting patients.

13.5 Handling of Regulated Medical Waste ("Red Bag" Waste and "Sharps") Containers: The Contractor employees may be required to collect bio-hazardous "RED BAG" waste from the treatment facility and to deposit the bags and containers in designated bio-hazardous waste containers (located in the basement of the facility in the waste collection/storage room). Contractor shall maintain records on employee training.

Area of Assignment

Building 1 Entire Basement:

To exclude any in-patient care areas, the Emergency Department, Fast Track and Morgue, Laundry Plant, and Research.

20,052

6:00am -2:30pm 3:00pm – 11:30pm

Building 1 Entire Ground Floor To exclude any in-patient care areas, medication rooms, Pharmacy, and Research.

80,536

6:00am -2:30pm 3:00pm – 11:30pm

Building 1 Entire First Floor To exclude any in-patient care areas, Cath Lab, Infusion Clinic, medication rooms, radiation control rooms, Radiation Oncology, and Research.

61,917

6:00am -2:30pm 3:00pm – 11:30pm

Building 1 Entire Second Floor To exclude any in-patient care areas, medication rooms, Computed Tomography (CAT or CT scan), Magnetic Resonance Imaging (MRI) rooms, medication rooms, Research and Sterile Processing Services (SPS).

61,524

6:00am -2:30pm 3:00pm – 11:30pm

Building 1 Entire Third Floor To exclude any in-patient care areas, medication rooms, and Research.

46,303

3:00pm – 11:30pm And as needed 6:00am-2:30pm

Building 1 Entire Fourth Floor To exclude any in-patient care areas, medication rooms, Urology, Community Living Center (CLC), Palliative Care Unit (PCU), Pathology, Resident On-Call Rooms and Allergy/ Shot Treatment. *Urology is on an as needed basis during normal business hours* 27,055

3:00pm – 11:30pm And as needed 6:00am-2:30pm

Building 1 Entire Fifth Floor To exclude any in-patient care areas, medication rooms, Dialysis, 5 East Inpatient Rooms, 5 North Inpatient Rooms, Intensive Care Units (ICU), Step down Units (SDU), Resident On-Call Rooms, and the Respiratory Department.

21,290

6:00am -2:30pm 3:00pm – 11:30pm

Building 1 Entire Sixth Floor To exclude any in-patient care areas, medication rooms, Gastrointestinal Laboratory (GI Lab), 6 East Inpatient Rooms, 6 North Inpatient Rooms, Resident On-Call Rooms, and Sterile Processing Services (SPS).

11,959

6:00am -2:30pm 3:00pm – 11:30pm

Building 1 Entire Seventh Floor To exclude any in-patient care areas, Resident On-Call Rooms, 7 North Inpatient Rooms, Bio Med, Ambulatory Care, and Operating Rooms (OR).

9,030

3:00pm – 11:30pm And as needed 6:00am-2:30pm

Building 1 Entire Eighth Floor To exclude any in-patient care areas, 8 East Inpatient Rooms, 8 North Inpatient Rooms, and medication rooms.

11,774

3:00pm – 11:30pm And as needed 6:00am-2:30pm

Building 38 Parking Garage Elevators (P16 and P18)

3:00pm – 11:30pm

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Space Descriptions

Administrative Areas

Break Rooms

Clinics

Coffee Shop

Common Areas

Conference Rooms

Elevators

Entryways

Equipment Closets

Exam Rooms

Hallways

Hard Surface and Carpeted Floor Care

Housekeeping Closets

Kitchen/ Dining Areas

Lab/ Blood Draw Areas

Lactation Pods/ Rooms

Lobbies

Offices

Restrooms

Reusable Medical Equipment Closets

Stairwells and Stair Landings 1-12 x 9 Floors

Supply Closets

Waiting Areas

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Janitorial services performed from 6:00 a.m. to 2:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104 Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

Janitorial services performed from 3:00 p.m. to 11:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104

POP Begin: 09-01-2026 POP End: 08-31-2027

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 34,997 square feet, in accordance with the Performance Work Statement at the Lawton Main VA Community Based Outpatient Clinic, 4303 Pittman and Thomas, Fort Sill, Lawton, OK 73503

POP Begin: 09-01-2026 POP End: 08-31-2027

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 17,000 square feet, in accordance with the Performance Work Statement at the Lawton North VA Community Based Outpatient Clinic, 2640 Miner Road, Fort Sill, OK 73503

POP Begin: 09-01-2026 POP End: 08-31-2027

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 3,861 square feet, in accordance with the Performance Work Statement at the Stillwater VA Community Based Outpatient Clinic, 320 North Perkins Avenue, Stillwater, OK 74074

POP Begin: 09-01-2026 POP End: 08-31-2027

Janitorial services performed from 6:00 a.m. to 2:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104 Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

Janitorial services performed from 3:00 p.m. to 11:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104

POP Begin: 09-01-2027 POP End: 08-31-2028

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 34,997 square feet, in accordance with the Performance Work Statement at the Lawton Main VA Community Based Outpatient Clinic, 4303 Pittman and Thomas, Fort Sill, Lawton, OK 73503

POP Begin: 09-01-2027 POP End: 08-31-2028

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 17,000 square feet, in accordance with the Performance Work Statement at the Lawton North VA Community Based Outpatient Clinic, 2640 Miner Road, Fort Sill, OK 73503

POP Begin: 09-01-2027 POP End: 08-31-2028

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 3,861 square feet, in accordance with the Performance Work Statement at the Stillwater VA Community Based Outpatient Clinic, 320 North Perkins Avenue, Stillwater, OK 74074

POP Begin: 09-01-2027 POP End: 08-31-2028

Janitorial services performed from 6:00 a.m. to 2:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104 Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

Janitorial services performed from 3:00 p.m. to 11:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104

POP Begin: 09-01-2028 POP End: 08-31-2029

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 34,997 square feet, in accordance with the Performance Work Statement at the Lawton Main VA Community Based Outpatient Clinic, 4303 Pittman and Thomas, Fort Sill, Lawton, OK 73503

POP Begin: 09-01-2028 POP End: 08-31-2029

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 17,000 square feet, in accordance with the Performance Work Statement at the Lawton North VA Community Based Outpatient Clinic, 2640 Miner Road, Fort Sill, OK 73503

POP Begin: 09-01-2028 POP End: 08-31-2029

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 3,861 square feet, in accordance with the Performance Work Statement at the Stillwater VA Community Based Outpatient Clinic, 320 North Perkins Avenue, Stillwater, OK 74074

POP Begin: 09-01-2028 POP End: 08-31-2029

Janitorial services performed from 6:00 a.m. to 2:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104 Contract Period: Option 3 POP Begin: 09-01-2030 POP End: 08-31-2031

Janitorial services performed from 3:00 p.m. to 11:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104

POP Begin: 09-01-2030 POP End: 08-31-2031

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 34,997 square feet, in accordance with the Performance Work Statement at the Lawton Main VA Community Based Outpatient Clinic, 4303 Pittman and Thomas, Fort Sill, Lawton, OK 73503

POP Begin: 09-01-2030 POP End: 08-31-2031

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 17,000 square feet, in accordance with the Performance Work Statement at the Lawton North VA Community Based Outpatient Clinic, 2640 Miner Road, Fort Sill, OK 73503

POP Begin: 09-01-2030 POP End: 08-31-2031

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 3,861 square feet, in accordance with the Performance Work Statement at the Stillwater VA Community Based Outpatient Clinic, 320 North Perkins Avenue, Stillwater, OK 74074

POP Begin: 09-01-2030 POP End: 08-31-2031

Janitorial services performed from 6:00 a.m. to 2:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104 Contract Period: Option 4 POP Begin: 09-01-2031 POP End: 08-31-2032

Janitorial services performed from 3:00 p.m. to 11:30 p.m., Monday through Friday, for approximately 353,720 square feet, in accordance with the Performance Work Statement at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104

POP Begin: 09-01-2031 POP End: 08-31-2032

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 34,997 square feet, in accordance with the Performance Work Statement at the Lawton Main VA Community Based Outpatient Clinic, 4303 Pittman and Thomas, Fort Sill, Lawton, OK 73503

POP Begin: 09-01-2031 POP End: 08-31-2032

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 17,000 square feet, in accordance with the Performance Work Statement at the Lawton North VA Community Based Outpatient Clinic, 2640 Miner Road, Fort Sill, OK 73503

POP Begin: 09-01-2031 POP End: 08-31-2032

Janitorial services performed from 8:00 a.m. to 4:30 p.m., Monday through Friday, for approximately 3,861 square feet, in accordance with the Performance Work Statement at the Stillwater VA Community Based Outpatient Clinic, 320 North Perkins Avenue, Stillwater, OK 74074

POP Begin: 09-01-2031 POP End: 08-31-2032

B.4 DELIVERY SCHEDULE

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the…