Questions and Answers - Air Filters.docx
DOCX document 17 KB Posted
- Solicitation number
- 36C25926Q0435
About this file
This is a Questions and Answers document for RFQ 36C25926Q0435, a Request for Quote for air filters issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 for the Rocky Mountain Regional VA Medical Center. The document addresses four key clarifications submitted by potential offerors regarding technical specifications and documentation requirements.
The Q&A addresses header specifications for intake filters in sections 2.5.6, 2.5.7, 2.5.10, and 2.5.11, clarifying that a single header on the intake is required per the updated Statement of Work dated 05-08-2026. For CLINs 0027 and 0028, the document resolves a discrepancy between the Price/Cost Schedule and Statement of Work by confirming that offerors must price these items at 24 EA (not 12 EA) per contract period, with revised line items provided in the attachment dated 05-08-2026. Regarding manufacturer authorization, offerors must be authorized distributors of the Original Equipment Manufacturer (OEM), with authorization verified through documentation from that authorized distributor. For technical submissions, offerors may submit one technical cut sheet per product family and MERV rating with a compliance matrix identifying applicable CLINs, sizes, and proposed product series, provided the submission demonstrates how quoted items meet or exceed Government requirements. All quoters are required to use the revised line items list when preparing their quotes.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25926Q0435 0001.docx | DOCX document | |
| Revised Line Items - 05-08-2026.docx | DOCX document | |
| Statement of Work - Air Filters - 05-08-2026.docx | DOCX document | |
| Attachment - RFO 52.225-6 Trade Agreements Certificate.docx | DOCX document | |
| Statement of Work - Air Filters - 04-22-2026.docx | DOCX document | |
| 36C25926Q0435.docx | DOCX document |
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Questions and Answers
1. There are 4 items where the header style (single header or no header) was not specified. (sections 2.5.6, 2.5.7, 2.5.10, and 2.5.11) Is a single header or no header needed?
a. Single header on the intake is required. Statement of Work has been updated to specify this. Please refer to “Statement of Work – Air filter – 05-08-2026”.
2. CLIN 0027 and 0028 quantity clarification. The Price/Cost Schedule lists CLINs 0027 and 0028 as NTE 12 EA for each contract period. However, the Statement of Work appears to describe these items as 1 box / 24 per box, for a total of 24. Should offerors price CLINs 0027 and 0028 at 12 EA or 24 EA per contract period.
a. CLINS 0027 & 0028 should state 24 EA. Line items have been updated in the attached “Revised Line Items – 05-08-2026”. All quoters must use this list of line items when quoting.
3. Manufacturer authorization documentation. The solicitation requires the vendor to be an OEM, authorized dealer, authorized distributor, or authorized reseller, verified by authorization letter or other documents from the OEM. If an offeror proposes products supplied through an authorized distributor, is documentation from that authorized distributor sufficient, provided it identifies the products being supplied and confirms the applicable manufacturer relationship?
a. The offeror must be an authorized distributor of the OEM.
4. Technical literature by product family. For products offered in multiple sizes within the same product family and MERV rating, may offerors submit one technical cut sheet per product family/MERV rating, along with a line-item compliance matrix identifying the applicable CLINs, sizes, and proposed product series?
a. The technical submission must demonstrate how the quoted items meet and/or exceed the Government’s requirements.
File details come from the government source that posted it. Updated .