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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| Urodynamic Exam Chair |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0406 |
| RESPONSE DATE/TIME/ZONE |
| 05-15-2026 2:00 MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 5 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| 6515 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contracting Officer Eric Adusei Eric.adusei@va.gov 303-712-5782
PLACE OF PERFORMANCE
ADDRESS
Department of Veterans Affairs
Rocky Mountain Regional VA Medical Center
1700 N Wheeling Street
Aurora CO
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
See Below Combined Synopsis-Solicitation on Urodynamic Exam Chair for Rocky Mountain Regional VA Medical Center for Full Requirement Details. Due Date May 15th, 2026 at 14:00 PM MT.
Request for Quote (RFQ) #: 36C25926Q0406 Urodynamic Exam Chair
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 10:00am MT, May 12th, 2026.
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to eric.adusei@va.gov no later than 2:00pm MT, May 15th, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0406. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.
(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing, with a small business size standard of 1000 Employees. This solicitation is a 100% set-aside for Small Business (SB) Vendors.
(v) List of Line Items;
Price/Cost Schedule
| CLIN |
| Part Number |
| Nomenclature |
| Unit of Measure |
| Quantity |
| Unit Cost |
| Total Cost |
| 0001 |
| AF1000 |
| Arco-matic 300M Examination and Treatment Chair Titan Gray |
· Arco-matic Foot Rests (set of 2) (P/N; AF1099)
· Arco-matic Funnel Holder on Swivel with Clamp (P/N: AF1002)
| 0004 |
| N/A |
| Protective Cover |
| EA |
| 1 |
| 0005 |
| N/A |
| Extended Warranty for Years 3-5 |
| YR |
| 3 |
Grand Total ($)
(vi) Description of Requirements for the items to be acquired: Please see attached Statement of Work for Required Salient Characteristics of the above Nomenclature.
(vii) Delivery and acceptance is to be F.O.B Destination (RFO 52.247-34) at the Veterans Affairs Medical Center, located at Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.
(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL
(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.
(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.
(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA certified and visible in the SBA Database: https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.
(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.
(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
(j) Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) - Completion of “Attachments – RFO 52.225-2 Buy American Certificate
Volume I - Technical capability or quality to meet the Government requirement.
The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the technical specifications/salient characteristics, functional, or performance characteristic specified in the SOW. The product(s) quoted must be identified by brand name, if any, and make or model number. Proof of being an Authorized Distributor to be submitted along with Quote for evaluation.
Volume II – Price The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.
Volume III - Completion of “Attachments – RFO 52.225-2 Buy American Certificate The offeror shall complete the “Attachment – RFO 52.225-2 and submit as part of the quote.
(End of Addendum to 52.212-1)
(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition
ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The proposal must meet all the technical specifications/salient characteristics listed in the statement of Work (SOW) attached.
(b) The following factors shall be used to evaluate quotations:
Factor 1. Technical capability or quality offered to meet the Government requirement Factor 2. Price Factor 3. Completion of “Attachments – RFO 52.225-2 Buy American Certificate Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in RFO 12.203, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
Factor 1. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation, and the listed technical specifications/salient characteristics in the SOW based on the information requested in the instructions to quoters section of the solicitation. Authorized distributor letter from the manufacturer of the equipment.
Factor 2. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.
Factor 3. Completion of “Attachments - RFO 52.225-2 Buy American Certificate: The Government will evaluate the responses an offeror makes to Attachments - RFO 52.225-2 Buy American Certificate for completeness and to verify requirements are met. If an offeror fails to complete Attachment - FAR 52.225-2 Buy American Certificate their quote will be determined ineligible for award.
(End of Addendum to 52.212-2)
(x) 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449, and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.
(xi) 52.222-90 Addressing DEI Discrimination by Federal Contractors – applies to this acquisition (APR 2026)
(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.
Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.
(b) In connection with the performance of work under this contract, the Contractor agrees as follows:
(1) The Contractor will not engage in any racially discriminatory DEI activities;
(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;
(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;
(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and
(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.
(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).
(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.
(C$END-OF-CLAUSE)
(xii) The following RFO clauses are incorporated by reference;
Applicable (X)
| 52.203-6 with Alt I |
| Restrictions on Subcontractor Sales to the Government |
| Statute |
| 52.203-13 |
| Contractor Code of Business Ethics and Conduct |
| Statute |
| X |
| 52.203-17 |
| Contractor Employee Whistleblower Rights |
| Statute |
| 52.203-19 |
| Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements |
| Statute |
| 52.204-9 |
| Personal Identity Verification of Contractor Personnel |
| Other |
| X |
| 52.204-13 |
| System for Award Management—Maintenance |
| Statute |
| 52.204-91 |
| Contractor identification |
| X |
| 52.209-6 |
| Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment |
| Statute |
| 52.209-9 |
| Updates of Publicly Available Information Regarding Responsibility Matters |
| Statute |
| X |
| 52.209-10 |
| Prohibition on Contracting with Inverted Domestic Corporations |
| Statute |
| 52.219-4 |
| Notice of Price Evaluation Preference for HUBZone Small Business Concerns |
| Statute |
| X |
| 52.219-6 |
| Notice of Total Small Business Set-Aside |
| Statute |
| 52.219-6 with Alt I |
| Notice of Total Small Business Set-Aside, with Alternate I |
| Statute |
| 52.219-8 |
| Utilization of Small Business Concerns |
| Statute |
| 52.219-9 |
| Small Business Subcontracting Plan |
| Statute |
| 52.219-9 with Alt I |
| Small Business Subcontracting Plan, with Alternate I |
| Statute |
| 52.219-9 with Alt II |
| Small Business Subcontracting Plan, with Alternate II |
| Statute |
| 52.219-9 with Alt III |
| Small Business Subcontracting Plan, with Alternate III |
| Statute |
| 52.219-9 with Alt IV |
| Small Business Subcontracting Plan, with Alternate IV |
| Statute |
| 52.219-14 |
| Limitations on Subcontracting |
| Statute |
| 52.219-16 |
| Liquidated Damages—Subcontracting Plan |
| Statute |
| X |
| 52.219-33 |
| Nonmanufacturer Rule |
| Statute |
| X |
| 52.222-3 |
| Convict Labor |
| EO |
| X |
| 52.222-19 |
| Child Labor—Cooperation with Authorities and Remedies |
| EO |
| 52.222-35 |
| Equal Opportunity for Veterans |
| Statute |
| 52.222-35 with Alt I |
| Equal Opportunity for Veterans, with Alternate I |
| Statute |
| X |
| 52.222-36 |
| Equal Opportunity for Workers with Disabilities |
| Statute |
| 52.222-36 with Alt I |
| Equal Opportunity for Workers with Disabilities, with Alternate I |
| Statute |
| 52.222-37 |
| Employment Reports on Veterans |
| Statute |
| X |
| 52.222-40 |
| Notification of Employee Rights Under the National Labor Relations Act |
| EO |
| 52.222-41 |
| Service Contract Labor Standards |
| Statute |
| 52.222-42 |
| Statement of Equivalent Rates for Federal Hires |
Employee Class Monetary Wage-Fringe Benefits Statute
| 52.222-43 |
| Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) |
| Statute |
| 52.222-44 |
| Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment |
| Statute |
| X |
| 52.222-50 |
| Combating Trafficking in Persons |
| Statute |
| 52.222-50 with Alt I |
| Combating Trafficking in Persons, with its Alternate I |
| Statute |
| 52.222-51 |
| Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements |
| Other |
| 52.222-53 |
| Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements |
| Other |
| 52.222-54 |
| Employment Eligibility Verification |
| EO |
| X |
| 52.222-62 |
| Paid Sick Leave Under Executive Order 13706 |
| EO |
| X |
| 52.222-90 |
| Addressing DEI Discrimination by Federal Contractors |
| EO |
| 52.223-9 |
| Estimate of Percentage of Recovered Material Content for EPA-Designated Items |
| Statute |
| 52.223-9 with Alt I |
| Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I |
| Statute |
| 52.223-11 |
| Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons |
| Statute |
| 52.223-12 |
| Maintenance |
| Statute |
| 52.223-20 |
| Aerosols |
| Statute |
| X |
| 52.223-23 |
| Sustainable Products and Services |
| Statute |
| 52.224-3 |
| Privacy Training |
| Statute |
| 52.224-3 with Alt I |
| Privacy Training, with Alternate I |
| Statute |
| X |
| 52.225-1 |
| Buy American-Supplies |
| Statute |
| 52.225-1 with Alt I |
| Buy American-Supplies, with Alternate I |
| Statute |
| 52.225-3 |
| Buy American-Free Trade Agreements-Israeli Trade Act |
| Statute |
| 52.225-3 with Alt II |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II |
| Statute |
| 52.225-3 with Alt III |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III |
| Statute |
| 52.225-3 with Alt IV |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV |
| Statute |
| 52.225-5 |
| Trade Agreements |
| Statute |
| 52.225-19 |
| Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States |
| Other |
| 52.225-26 |
| Contractors Performing Private Security Functions Outside the United States |
| Statute |
| 52.226-4 |
| Notice of Disaster or Emergency Area Set-Aside |
| Statute |
| 52.226-5 |
| Restrictions on Subcontracting Outside Disaster or Emergency Area |
| Statute |
| X |
| 52.226-8 |
| Encouraging Contractor Policies to Ban Text Messaging While Driving |
| EO |
| 52.229-12 |
| Tax on Certain Foreign Procurements |
| Statute |
| X |
| 52.232-29 |
| Terms for Financing of Commercial Products and Commercial Services |
| Statute |
| 52.232-30 |
| Installment Payments of Commercial Products and Commercial Services |
| Statute |
| X |
| 52.232-33 |
| Payment by Electronic Funds Transfer—System for Award Management |
| Statute |
| 52.232-34 |
| Payment by Electronic Funds Transfer—Other than System for Award Management |
| Statute |
| 52.232-36 |
| Payment by Third Party |
| Statute |
| X |
| 52.232-40 |
| Providing Accelerated Payments to Small Business Subcontractors |
| Statute |
| 52.232-90 |
| 52.232-90, Fast Payment Procedure |
| Statute |
| X |
| 52.233-3 |
| Protest After Award |
| Statute |
| X |
| 52.233-4 |
| Applicable Law for Breach of Contract Claim |
| Statute |
| X |
| 52.240-91 |
| Security Prohibitions and Exclusions |
| Statute |
| 52.240-91 with Alt I |
| Security Prohibitions and Exclusions, with Alternate I |
| Statute |
| 52.240-92 |
| Security Requirements |
| Other |
| 52.240-92 with Alt II |
| Security Requirements with Alternate II |
| Other |
| 52.240-93 |
| Basic Safeguarding of Covered Contractor Information Systems |
| X |
| 52.244-6 |
| Subcontracts for Commercial Products and Commercial Services |
| Statute |
| 52.247-64 |
| Preference for Privately Owned U.S.-Flag Commercial Vessels |
| Statute |
| 52.247-64 with Alt I |
| Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I |
| Statute |
| 52.247-64 with Alt II |
| Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II |
| Statute |
852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)
| VAAR 852.203-70 |
| Commercial Advertising (MAY 2018) |
| VAAR 852.219-73 |
| VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JAN 2023) (DEVIATION) |
| VAAR 852.219-76 |
| VA Notice of LOS-Certificate of Compliance for Supplies and Products |
| VAAR 852.232-72 |
| Electronic Submission of Payment Requests (NOV 2018) |
| VAAR 852.233-70 |
| Protest Content/Alternative Dispute Resolution (OCT 2018) |
| VAAR 852.233-71 |
| Alternate Protest Procedure (OCT 2018) |
| VAAR 852.246-71 |
| Rejected Goods (OCT 2018) |
852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at RFO 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference:
Applicable (X)
| 52.203-11 |
| Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions |
| Statute |
| X |
| 52.203-18 |
| Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation |
| Statute |
| X |
| 52.204-7 |
| System for Award Management—Registration |
| Statute |
| 52.204-7 with Alt I |
| System for Award Management—Registration, with Alternate I |
| Statute |
| 52.204-90 |
| Offeror Identification |
| Statute |
| 52.207-6 |
| Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) |
| Statute |
| 52.209-12 |
| Certification Regarding Tax Matters |
| Statute |
| 52.219-2 |
| Equal Low Bids |
| Statute |
| 52.222-18 |
| Certification Regarding Knowledge of Child Labor for Listed End Products |
| E.O. |
| 52.222-48 |
| Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification |
| Other |
| 52.222-52 |
| Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification |
| Other |
| 52.222-56 |
| Certification Regarding Trafficking in Persons Compliance Plan |
| Statute |
| 52.223-4 |
| Recovered Material Certification |
| Statute |
| X |
| 52.225-2 |
| Buy American Certificate |
| Statute |
| 52.225-4 |
| Buy American-Free Trade Agreements-Israeli Trade Act Certificate |
| Statute |
| 52.225-6 |
| Trade Agreements-Certificate |
| Statute |
| 52.225-20 |
| Prohibition on Conducting Restricted Business Operations in Sudan-Certification |
| Statute |
| 52.225-25 |
| Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications |
| Statute |
| 52.226-3 |
| Disaster or Emergency Area Representation |
| Statute |
| X |
| 52.229-11 |
| Tax on Certain Foreign Procurements—Notice and Representation |
| Statute |
| 52.240-90 |
| Security Prohibitions and Exclusions Representations and Certifications |
| Statute |
The following VAAR provisions are to be incorporated by reference:
None
The following VAAR clauses are to be incorporated by reference:
| VAAR 852.212-71 |
| Gray Market and Counterfeit Items (FEB 2023) |
(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.
(xiv) Date and Time offers are due to eric.adusei@va.gov by 2:00PM MT, May 15th, 2026.
(xv) Name and email of the individual to contact for information regarding the solicitation:
Eric Adusei Eric adusei@va.gov See attached document: SOW Urodynamic Exam Chair.
See attached document: RFO 52 225 2 Buy American Certificate.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice