36C25926Q0134 Inverventional Radiology.pdf
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- Attached to
- Q522--VISN 19 OKC VAMC IR Physician Services
- Solicitation number
- 36C25926Q0134
About this file
This is a Solicitation/Contract/Order for Commercial Products and Commercial Services (Standard Form 1449) issued by the Department of Veterans Affairs for Interventional Radiology Physician Services at the Oklahoma City VA Health Care System.
The VA seeks one Board Certified Interventional Radiology Physician to provide on-site services at 921 NE 13th Street, Oklahoma City, Oklahoma. The contract is a firm fixed-price service contract with a base period from April 15, 2026, to March 14, 2027, plus four optional one-year periods extending through March 14, 2031. The total estimated contract value is $16 million. The solicitation number is 36C25926Q0134, and quotes are due April 1, 2025, by 2:00 PM MST to Fanta Cooper-Wells at fanta.cooper-wells@va.gov. Questions must be submitted by March 9, 2026, by 2:00 PM MST via email only. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a 50 percent limitations on subcontracting requirement for services. The primary NAICS code is 621111 with a size standard of $16 million.
The physician must be licensed, fellowship-trained in interventional radiology, and board certified by the American Board of Radiology. Key responsibilities include providing diagnostic and interventional radiology procedures (arterial/venous diagnostic and interventional, venous access, hepatobiliary intervention, thoracic interventions, percutaneous image-guided interventions, and spinal/vertebral procedures), 97 percent direct patient care with 3 percent administrative duties, availability during standard business hours (Monday–Friday, 8:00 AM–4:30 PM) plus on-call coverage including evenings, weekends, and holidays with 15-minute response time requirements. The contractor must meet all VA mandatory training requirements, maintain current credentials, comply with infection control measures, and provide professional liability insurance with minimum coverage of $1,000,000 per occurrence and $3,000,000 aggregate. Invoices are submitted monthly in arrears electronically through the Tungsten Automation system. The contract incorporates numerous FAR and VAAR clauses addressing security, information systems, subcontracting, and veteran contracting program requirements.
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PAGE 1 OF 1. REQUISITION NO.
2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE
a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ IFB RFP
15. DELIVER TO CODE 16. ADMINISTERED BY CODE
17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE
TELEPHONE NO. UEI: EFT:
PHONE: FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19. 20. 21. 22. 23. 24.
ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
36C25926Q0134 03-02-2026
Fanta Cooper-Wells, Contract Specialist 918.252.8070 04-01-2026 2:00pm MST
36C259 Department of Veterans Affairs Network Contracting Office (NCO) 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
X 100
X
621111
$16 Million
N/A
X
DEPARTMENT OF VETERANS AFFAIRS
Oklahoma City VA Health Care System 921 NE 13th Street Oklahoma City OK 73104
36C259
Department of Veterans Affairs Network Contracting Office (NCO) 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
Tungsten Support
INVOICES SUBMITTED ELECTRONICALLY
Tungsten Website:
VA FSC vafsccshd@va.gov
1-877-489-6135 https://www.tungstenautomation.com/
Interventional Radiology Physician Services (On-site) for the Oklahoma VA Health Care System (OKCVAHCS)
*************THIS IS A NEW REQUIREMENT********************
Questions pertaining to this solicitation are due on March 9, 2026, by 2:00pm MST. Questions must be submitted via email to Fanta Cooper-Wells at fanta.cooper-wells@va.gov.
Follow-on questions after the questions due date will not be accepted. Telephone and fax questions are not accepted.
Quotes are due on April 1, 2025, by 2:00 PM, MST.
Quotes must be emailed to Fanta Cooper-Wells at fanta.cooper-wells@va.gov.
X
X 1
Claudia Coria mailto:fanta.cooper-wells@va.gov mailto:fanta.cooper-wells@va.gov
36C25926Q0134
Table of Contents
SECTION A
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS
AND COMMERCIAL SERVICES
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
B.2 PRICE/COST SCHEDULE
B.3 PERFORMANCE WORK STATEMENT
SECTION C - (a) - SOLICITATION PROVISIONS
C.1 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND
COMMERCIAL SERVICES (SEP 2023)
C.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE
(FEB 1998)
C.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL
SERVICES (NOV 2021)
C.4 ADDENDUM TO FAR 52.212-2 EVALUATION – COMPARATIVE EVALUATION .42
C.5 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED
BY REFERENCE (JAN 2008)
SECTION C (b) – SOLICITATION CLAUSES
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS
AND COMMERCIAL SERVICES (NOV 2023)
C.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)
(DEVIATION NOV 2025)
C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
C.4 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION
SYSTEMS (DEVIATION NOV 2025)
C.5 52.216-1 TYPE OF CONTRACT (APR 1984) ........... Error! Bookmark not defined.
C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)
C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...55
C.8 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)
C.9 52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR
INFORMATION SYSTEMS (DEVIATION NOV 2025)
C.10 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)
C.11 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)
C.12 CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS
C.13 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION NOV
2025)
C.14 52.240-92 SECURITY REQUIREMENTS (DEVIATION NOV 2025)
C.15 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED
SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)
(DEVIATION)
C.16 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—
CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)
(DEVIATION)
C.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV
2018)
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
Contractor Name:
POC Name:
Address:
Phone:
Email:
UEI:
TIN:
b. GOVERNMENT: Contracting Officer 36C259
Department of Veterans Affairs Network Contracting Office (NCO) 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award
Management, or [] 52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
b. Semi-Annually []
c. Other [X] monthly in arrears
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO DATE
6. Federal Acquisition Regulations (FAR) require all contractors doing business with the
Government to register and maintain registration in two separate and individual online databases:
a. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) -as prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed the simplified acquisition threshold. Additional information is found in section 4.9 of the Performance Work Statement (PWS).
b. SYSTEM FOR AWARD MANAGEMENT (SAM) - all prospective awardees shall be registered and maintain active registration in the SAM database prior to award, during performance, and through final payment of any contract resulting from this solicitation.
After initial registration, the contractor is required to update registration data as changes occur and must re-register annually. Noncompliance will preclude the exercising of any option periods that may be included herein and may be cause for termination of the contract. Refer to FAR Clauses 52.204-7 (System for Award Management) and 52.204-13 (System for Award Management Maintenance) for more details.
7. SECURE FAX: In accordance with VA Handbook 6500, the following statement is required on all fax cover sheets; if it is determined the ordering process will include a fax: “This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.
8. MANDATORY WRITTEN DISCLOSURES: Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at OIG Hotline (va.gov) and clicking on "FAR clause 52.203-13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions.
9. FAR DEVIATION FEB 2025 Instructions: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include FAR 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (d) of FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
B.2 SCHEDULE OF SERVICES
The Contractor shall furnish all key personnel to provide services necessary to perform onsite Radiology Physician Services to eligible beneficiaries of the Department of Veterans Affairs, Oklahoma City VA Health Care System.
The VA Radiology Services follow the standards of Abdominal/GU, Breast Imaging, Cardiovascular, General, Interventional, Musculoskeletal, Neuroradiology & guidelines set forth by American College of Radiology (ACR). A contractor providing onsite interventional radiologist services shall provide services that meet or exceed the American College of Radiology Guidelines https://www.acr.org/-/media/ACR/Files/Practice-Parameters/IRClin-Prac- Mgmt.pdf.pdf
Place of Performance: Services shall be provided on site, Oklahoma City VA Health Care System, 921 NE 13th Street, Oklahoma City, OK.
Pricing Instructions: The offeror is instructed to edit the number of Sub-Line-Item Number (SLIN) to correspond with the number of key personnel submitted for the line-item number (LIN). Affiliate Offerors shall include the “title” of the personnel submitted. Other commercial health care Offerors shall identify by title/position or level of experience the key personnel submitted. Also, renumber SLINs if adding or removing Key Personnel.
The Contractor shall propose 1 key personnel to be credentialed and be available for scheduling to meet the requirements of the contract.
The hours requested in the LINs below represent current estimates and the total hours allowable under this contract. During performance of this contract, contractor shall only be paid for the actual hours ordered under this contract.
MONTHLY INVOICES SHALL BE INVOICED TO THE NEAREST AGGREGATE WHOLE
HOUR.
*Period of performance dates are estimate and are subject to change prior to award.
Period of Performance: BASE YEAR: April 15, 2026, to March 14, 2027
LIN # SLIN DESCRIPTION QTY. UNIT UNIT COST TOTAL
ANNUAL COST
0001 None Board Certified Interventional Radiology Physician Services 2080 Hours
KEY PERSONNEL
None 0001a
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
None 0001b
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
0002 None On-call IR physician Services 1544 Hours $ /hr. $ __________ 0003 None Holiday IR Physician Services 20 Hours $ /hr. $ __________ 0004 None Overtime IR Physician Services 250 Hours $ /hr. $ __________
TOTAL FOR BASE YEAR: ____ Hours $_______________________ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acr.org%2F-%2Fmedia%2FACR%2FFiles%2FPractice-Parameters%2FIRClin-Prac-Mgmt.pdf&data=05%7C01%7C%7Cfbebfe3d62c64c22e31408dae41f5b2a%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638073120564733355%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v68r5%2F8MYnkdMH%2B28jJ%2FS%2BVar75uNMInK03HRFw53OY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acr.org%2F-%2Fmedia%2FACR%2FFiles%2FPractice-Parameters%2FIRClin-Prac-Mgmt.pdf&data=05%7C01%7C%7Cfbebfe3d62c64c22e31408dae41f5b2a%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638073120564733355%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v68r5%2F8MYnkdMH%2B28jJ%2FS%2BVar75uNMInK03HRFw53OY%3D&reserved=0
OPTION YEAR 1: April 15, 2027, to March 14, 2028
OPTION YEAR 2: April 15, 2028, to March 14, 2029
LIN # SLIN DESCRIPTION QTY. UNIT UNIT COST TOTAL
ANNUAL COST
1001 None Board Certified Interventional Radiology Physician Services 2080 Hours
KEY PERSONNEL
None 1001a
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
None 1001b
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
1002 None On-call IR physician Services 1544 Hours $ /hr. $ __________ 1003 None Holiday IR Physician Services 20 Hours $ /hr. $ __________ 1004 None Overtime IR Physician Services 250 Hours $ /hr. $ __________
TOTAL FOR OPTION YEAR 1: Hours $_______________________
LIN # SLIN DESCRIPTION QTY. UNIT UNIT COST TOTAL
ANNUAL COST
2001 None Board Certified Interventional Radiology Physician Services 2080 Hours
KEY PERSONNEL
None 2001a
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
None 2001b
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
2002 None On-call IR physician Services 1544 Hours $ /hr. $ __________ 2003 None Holiday IR Physician Services 20 Hours $ /hr. $ __________ 2004 None Overtime IR Physician Services 250 Hours $ /hr. $ __________
TOTAL FOR OPTION YEAR 2: Hours $_______________________
OPTION YEAR 3: April 15, 2029, to March 14, 2030
OPTION YEAR 4: April 15, 2030, to March 14, 2031
LIN # SLIN DESCRIPTION QTY. UNIT UNIT COST TOTAL
ANNUAL COST
3001 None Board Certified Interventional Radiology Physician Services 2080 Hours
KEY PERSONNEL
None 3001a
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
None 3001b
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
3002 None On-call IR physician Services 1544 Hours $ /hr. $ __________ 3003 None Holiday IR Physician Services 20 Hours $ /hr. $ __________ 3004 None Overtime IR Physician Services 250 Hours $ /hr. $ __________
TOTAL FOR OPTION YEAR 3: Hours $_______________________
LIN # SLIN DESCRIPTION QTY. UNIT UNIT COST TOTAL
ANNUAL COST
4001 None Board Certified Interventional Radiology Physician Services 2080 Hours
KEY PERSONNEL
None 4001a
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
None 4001b
Board Certified Interventional Radiology Physician Services
NAME:____________
TITLE:____________
____ Hours $ /hr. $ __________
4002 None On-call IR physician Services 1544 Hours $ /hr. $ __________ 4003 None Holiday IR Physician Services 20 Hours $ /hr. $ __________ 4004 None Overtime IR Physician Services 250 Hours $ /hr. $ __________
TOTAL FOR OPTION YEAR 4: Hours $_______________________ TOTAL FOR BASE AND ALL OPTIONS: Hours $_______________________
B.3 PERFORMANCE WORK STATEMENT
1. GENERAL:
1.1. Services Provided: The Contractor shall provide Board Certified Interventional
Radiology Physician Services on site in accordance with the specifications contained herein to beneficiaries of the Department of Veterans Affairs (VA) and the Oklahoma City VA Health Care System. The radiologist must also be fellowship trained in interventional radiology. The VA Radiology Services follow the standards & guidelines set forth by American College of Radiology (ACR). A contractor providing onsite Interventional radiologist services shall provide services that meet or exceed the American College of Radiology Guidelines https://www.acr.org/- /media/ACR/Files/Practice-Parameters/IRClin-Prac-Mgmt.pdf.pdf.
1.2. Place of Performance: Contractor shall furnish services at the Oklahoma City VA Health Care System 921 NE 13th Street, Oklahoma City, OK.
1.3. Authority: Title 38 USC 8153, Health Care Resources (HCR) sharing Authority and/or Title 38 USC 513 General Contracting Authority (FOR FSS TASK ORDERS).
1.4. Policy/Directives/Handbooks. The contractor shall be subject to the following policies, including any subsequent updates during the period of performance. The policies listed below can be accessed electronically at the following: VA Publications VHA Publications.
1.4.1. VA Directive 1663: Health Care Resources (HCR) Contracting – Buying Title 38
U.S.C. 8153
1.4.2. VHA Directive 1003.04: VHA Patient Advocacy
1.4.3. VHA Directive 1065: Productivity and Staffing Guidance for Specialty Provider
Group Practice
1.4.4. VHA Directive 1088(1): Communicating Test Results to Providers and Patients
1.4.5. VHA Directive 1100.18: Reporting and Responding to State Licensing Boards
1.4.6. VHA Directive 1100.20: Credentialing of Health Care Providers
1.4.7. VHA Directive 1100.21: Privileging
1.4.8. VHA Directive 1192.01: Seasonal Influenza Vaccination Program for VHA Health
Care Personnel
1.4.9. VHA Directive 1220(1): Facility Procedure Complexity Designation Requirements to Perform Invasive Procedures in Any Clinical Setting
1.4.10. VHA Directive 1605.01: Privacy and Release of Information
1.4.11. VHA Directive 1907.01: VHA Health Information Management and Health Records
1.4.12. VHA Handbook 1100.17: National Practitioner Data Bank (NPDB) Reports
1.4.13. Privacy Act of 1974 (5 U.S.C. 552a) as amended:
http://www.justice.gov/oip/foia_updates/Vol_XVII_4/page2.htm
1.4.14. VHA Directive 1105.05 Magnetic Resonance (MR) Safety
1.4.15. VHA Directive 1105.04 Fluoroscopy Safety
1.4.16. VHA Directive 1105.02 Nuclear Medicine and Radiation Safety Administration
Service, VHA Directive 1187 Administrative Practices for Ensuring Safe Injection of Radio-labeled Blood Products
1.4.17. VHA Directive 1105 Management of Radioactive Materials
1.5 Acronyms/Definitions: Terms used in this contract shall be interpreted as follows unless the context expressly requires a different construction and/or interpretation. In case of a conflict in language between the Definitions and other sections of this contract, the language in this section shall govern.
https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acr.org%2F-%2Fmedia%2FACR%2FFiles%2FPractice-Parameters%2FIRClin-Prac-Mgmt.pdf&data=05%7C01%7C%7Cfbebfe3d62c64c22e31408dae41f5b2a%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638073120564733355%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v68r5%2F8MYnkdMH%2B28jJ%2FS%2BVar75uNMInK03HRFw53OY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acr.org%2F-%2Fmedia%2FACR%2FFiles%2FPractice-Parameters%2FIRClin-Prac-Mgmt.pdf&data=05%7C01%7C%7Cfbebfe3d62c64c22e31408dae41f5b2a%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638073120564733355%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v68r5%2F8MYnkdMH%2B28jJ%2FS%2BVar75uNMInK03HRFw53OY%3D&reserved=0 https://www.va.gov/vapubs/ https://www.va.gov/vhapublications/index.cfm https://www.va.gov/vhapublications/index.cfm http://www.justice.gov/oip/foia_updates/Vol_XVII_4/page2.htm
1.5.1. ACGME: Accreditation Council for Graduate Medical Education
1.5.2. ACLS: Advanced Cardiac Life Support
1.5.3. BLS: Basic Life Support
1.5.4. CDC: Centers for Disease Control and Prevention
1.5.5. CEU: Certified Education Unit
1.5.6. Clinical Privileging: Clinical Privileging is the process by which a practitioner, licensed for independent practice; e.g., without supervision, direction, required sponsor, preceptor, mandatory collaboration, etc.; is permitted by law and the facility to practice independently, to provide specific medical or other patient care services within the scope of the individual’s license, based upon the individual’s clinical competence as determined by peer references, professional experience, health status, education, training and licensure. Clinical privileges must be facility-specific and provider-specific, and within available resources.
1.5.7. CME: Continuing Medical Education
1.5.8. CMS: Centers for Medicare and Medicaid Services
1.5.9. CO: Contracting Officer : The person executing this contract on behalf of the
Government with the authority to enter into and administer contracts and make related determinations and findings.
1.5.10. COR: Contracting Officer’s Representative : A person appointed by the CO to take necessary action to ensure the Contractor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken.
1.5.11. COS: Chief of Staff
1.5.12. CPARS: Contractor Performance Assessment Reporting System
1.5.13. Credentialing: Credentialing is the process of obtaining, verifying, and assessing the qualifications of a health care provider to provide care or services in or for the VA health care system. Credentials are documented evidence of licensure, education, training, experience or other qualifications.
1.5.14. DEA: Drug Enforcement Agency
1.5.15. EHR: Electronic Health Record - electronic health record system used by the VA
1.5.16. FSMB: Federation of State Medical Boards
1.5.17. FTE: Full Time Equivalent VA’s standard definition is for full time working the equivalent of 80 hours every two weeks, 2080 hours per year. However, providers may propose using their standard FTE definition.
1.5.18. HHS: Department of Health and Human Services
1.5.19. HIPAA: Health Insurance Portability and Accountability Act
1.5.20. ISO: Information Security Officer
1.5.21. Key Personnel: The individuals specified in this contract who are essential to work performance.
1.5.22. NPI: National Provider Identifier. NPI is a standard, unique 10-digit numeric identifier required by HIPPA. The Veterans Health Administration must use NPIs in all HIPAA-standard electronic transactions for individual (health care practitioners) and organizational entities (medical centers)
1.5.23. POP: Period of Performance
1.5.24. PPD: Purified Protein Derivative
1.5.25. PWS: Performance Work Statement
1.5.26. QA/QI: Quality Assurance/Quality Improvement
1.5.27. QASP: Quality Assurance Surveillance Plan
1.5.28. QM/PI: Quality Management/Performance Improvement
1.5.29. VETPro: is VHA’s mandatory credentialing software platform to document the credentialing of VHA health care providers. This system facilitates completion of a uniform, accurate, and complete credentials file.
1.5.30. VHA: Veterans’ Health Administration
1.5.31. VISN: Veterans Integrated Services Network
1.5.32. VISTA: Veterans Information Systems Technology Architecture
2. QUALIFICATIONS:
2.1. Staff/Facility
2.1.1. License: The Contractor’s physician(s) assigned by the Contractor to perform the services covered by this contract shall have a current license to practice medicine in any State, Territory, or Commonwealth of the United States or the District of Columbia) when services are performed onsite on VA property.
All licenses held by the key personnel working on this contract shall be full and unrestricted licenses. Contractor’s physician(s) who have current, full and unrestricted licenses in one or more states, but who have, or ever had, a license restricted, suspended, revoked, voluntarily revoked, voluntarily surrendered pending action or denied upon application will not be considered for the purposes of this contract.
2.1.2. Board Certification: All contractor’s physician(s) shall be Board Certified per the American Board of Radiology (http://www.theabr.org/). Physicians must also be fellowship trained in interventional radiology. All continuing education courses required for maintaining certification must be kept up to date at all times.
Documentation verifying current certification shall be provided by the Contractor to the VA COR on an annual basis for each year of contract performance.
2.1.3. Credentialing and Privileging: Credentialing and privileging is to be done in accordance with the provisions of VHA Directive 1100.20 and VHA Directive
1100.21 referenced above. The Contractor is responsible to ensure that proposed physician(s) possesses the requisite credentials enabling the granting of privileges. No services shall be provided by any Contractor’s physician(s) prior to obtaining approval by the Facility Medical Executive Board and Medical Center Director.
2.1.3.1. If a Contractor’s physician(s) and/or other contract provider(s) are not credentialed and privileged or has credentials/privileges suspended or revoked, the Contractor shall furnish an acceptable substitute without any additional cost to the government.
2.1.4. Technical Proficiency: Contractor’s physician(s) shall be technically proficient in the skills necessary to fulfill the government’s requirements, including the ability to speak, understand, read and write English fluently. Contractor shall provide documents upon request of the CO/COR to verify current and ongoing competency, skills, certification and/or licensure related to the provision of care, treatment and/or services performed. Contractor shall provide verifiable evidence of all educational and training experiences including any gaps in educational history for all contractor’s physician(s) and contractor’s physician(s) shall be responsible for abiding by the Facility's Medical Staff By-Laws, rules, and regulations (referenced herein) that govern medical staff behavior.
2.1.5. Continuing Medical Education (CME)/ Certified Education Unit (CEU) Requirements: Contractor shall provide the COR copies of current CMEs as required or requested by the facility. Contractor’s physician(s) registered or http://www.theabr.org/ certified by national/medical associations shall continue to meet the minimum standards for CME to remain current. Contractor shall report CME hours to the credentials office for tracking. These documents are required for both privileging and re-privileging. Failure to provide shall result in loss of privileges for contractor’s physician(s).
2.1.6. Training (ACLS, BLS, EHR, Rad/NM, and VA MANDATORY): Contractor shall meet all VA educational requirements and mandatory course requirements defined herein; all training must be completed by the contractor’s physician(s) as required by the VA. Other training may become required. VA will communicate any changes to the training requirement to the contractor.
Training (The following training is mandatory per VHACO for Contracted Physicians)
Frequency (once a year, etc.)
Annual Hours
ACLS/BLS Quarterly 1 Active Threat Training Annual 1 EHR One time 2 Government Ethics Annual 0.3 Hospice and Palliative Care for VA Clinicians
One time 1
Military Sexual Trauma (MST) for Medical Providers
One time 1
Moderate Sedation In- Service Training
Biennial 2
PACT Act 2022 Toxic Exposure Screening (TES)
One time 1
Patient Abuse One time 0.15 Patient Rights Annual 0.15 Patient Safety Annual 0.5 Prevention/Management of Disruptive Behavior/Violence Prevention Level I
Annual 2
Prevention of Workplace Harassment/No Fear Act
Annual .33
Suicide Prevention: Suicide Risk Management Training for Clinicians
Annual 1
SUX Infection Control and Blood Borne Pathogens
Annual 1
VA Core Values Training (ICARE Recommitment)
Annual 0.5
VA Privacy and Information Security Awareness and Rules of Behavior
Annual 0.5
VHA MRI Safety Training Level 1 Training (all who enter MRI suites)
Annual 0.5
VHA Privacy and HIPAA Focused Training
Annual 0.5
VISTA Imaging Annual 0.5 PACS/PowerScribe One time 2.0
2.1.7. STANDARD INFECTION CONTROL MEASURES (PPD, IMMUNIZATIONS,
ETC.): Contractor shall provide proof of the following for physicians within five
(5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.
2.1.7.1. TUBERCULOSIS TESTING: Contractor shall provide proof of a negative Tuberculosis Skin Test (TST) or interferon-gamma release assays (IGRA) for all Contractor’s physician(s) upon hire in accordance with CDC guidance. (This is applicable to all health care workers). A negative chest radiographic report for active tuberculosis shall be provided in cases of positive TST or IGRA results.
2.1.7.2. MEASLES, MUMPS, & RUBELLA TESTING: Contractors shall provide proof of immunity for all Contractor physicians {This is applicable to all health care workers}.
2.1.7.3. VARICELLA: Contractors shall provide proof of immunity for all Contractor physicians {This is applicable to all health care workers}.
2.1.7.4. ACELLULAR PERTUSSIS: Contractors shall provide proof of 1 dose of Tdap vaccination for all Contractor physicians {This is applicable to all health care workers}.
2.1.7.5. INFLUENZA: Contractors shall provide proof that all Contractor physicians have received the annual Influenza vaccine unless it is contraindicated. If the Contractor physician has a medical contraindication to the vaccine they shall be required to wear a mask during the Influenza season . {This is applicable to all health care workers}.
2.1.7.6. OSHA REGULATION CONCERNING OCCUPATIONAL EXPOSURE TO
BLOODBORNE PATHOGENS: Contractor shall provide evidence of completing and passing generic self-study blood-borne pathogen training for all Contractor’s physician(s) {This is applicable to all health care workers}; provide their own Hepatitis B vaccination series and hepatitis B surface antigen test results following the hepatitis B vaccination series;
maintain an exposure determination and control plan; maintain required records; and ensure that proper follow-up evaluation is provided following an exposure incident.
2.1.7.7. The facility shall notify the Contractor of any significant communicable disease exposures as appropriate. Contractor shall adhere to current CDC/HICPAC Guideline for Infection Control in health care personnel ( as published in American Journal for Infection Control- AJIC 1998; 26:289-354 http://www.cdc.gov/hicpac/pdf/InfectControl98.pdf) for disease control.
Contractor shall provide follow up documentation of clearance to return to the workplace prior to their return.
2.1.8. National Provider Identifier (NPI): NPI is a standard, unique 10-digit numeric identifier required by HIPAA. The Veterans Health Administration must use NPIs in all HIPAA-standard electronic transactions for individual (health care practitioners) and organizational entities (medical facilities). The Contractor shall have or obtain appropriate NPI and if pertinent the Taxonomy Code confirmation notice issued by the Centers for Medicare and Medicaid Services (CMS) National Plan and Provider Enumeration System (NPPES) be provided to the Contracting Officer with the quote.
2.1.9. DEA: Contractor shall provide copy of current DEA certificate.
2.1.10. Conflict of Interest: The Contractor and all contractor’s physician(s) are responsible for identifying and communicating to the CO and COR conflicts of interest at the time of quote and during the entirety of contract performance. At the time of quote, the Contractor shall provide a statement which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or http://www.cdc.gov/hicpac/pdf/InfectControl98.pdf potential organizational conflicts of interest relating to the services to be provided. The Contractor shall also provide statements containing the same information for any identified consultants or subcontractors who shall provide services. The Contractor must also provide relevant facts that show how it’s organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest. These statements shall be in response to the VAAR provision 852.209-70 Organizational Conflicts of Interest and fully outlined in response to the subject attachment in Section D of the solicitation document.
2.1.11. Citizenship related Requirements:
2.1.11.1. The Contractor certifies that the Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals;
2.1.11.2. While performing services for the Department of Veterans Affairs, the Contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States. Additionally, the Contractor is required to comply with all “E-Verify” requirements consistent with “Executive Order 12989” and any related pertinent Amendments, as well as applicable Federal Acquisition Regulations.
2.1.11.3. If the Contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the Department of Veterans Affairs may, at its discretion, require that the foreign national who failed to maintain their legal status in the United States or otherwise failed to comply with the requirements of the laws administered by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor, shall be prohibited from working at the Contractor’s place of business that services Department of Veterans Affairs patient referrals; or other place where the Contractor provides services to veterans who have been referred by the Department of Veterans Affairs; and shall form the basis for termination of this contract for breach.
2.1.11.4. This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C.
1001.
2.1.11.5. The Contractor agrees to obtain a similar certification from its subcontractors. The certification shall be made as part of the offerors response to the RFP using the subject attachment in Section D of the solicitation document.
2.1.12. Annual Office of Inspector General (OIG) Statement: In accordance with HIPAA and the Balanced Budget Act (BBA) of 1977, the Department of Health and Human Services (HHS) Office of Inspector General (OIG) has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs.
2.1.12.1. Therefore, Contractor shall review the HHS OIG List of Excluded Individuals/Entities on the HHS OIG web site at http://oig.hhs.gov/exclusions/index.asp to ensure that the proposed contractor’s physician(s) are not listed. Contractor should note that any http://oig.hhs.gov/exclusions/index.asp excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) for each item or service furnished during a period that the person was excluded and may also be subject to treble damages for the amount claimed for each item or service.
CMP’s may also be imposed against the Contractor that employ or enter into contracts with excluded individuals to provide items or services to Federal program beneficiaries.
2.1.12.2. By submitting their quote, the Contractor certifies that the HHS OIG List of Excluded Individuals/Entities has been reviewed and that the Contractors are and/or firm is not listed as of the date the offer/bid was signed.
2.2. Clinical/Professional Performance: The qualifications of Contractor personnel are subject to review by VA Medical Facility COS or his/her clinical designee and approval by the Medical Center Director as provided in VHA Directive 1100.20 and VHA Directive
1100.21. Clinical/Professional performance monitoring and review of all clinical personnel covered by this contract for quality purposes will be provided by the facility COS and/or the Chief of the Service or his designee. A clinical COR may be appointed, however, only the CO is authorized to consider any contract modification request and/or make changes to the contract during the administration of the resultant contract.
2.3. Non Personal Healthcare Services: The parties agree that the Contractor and all contractor’s physician(s) shall not be considered VA employees for any purpose.
2.4. Indemnification: The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, arising out of or resulting from the fault, negligence, or act or omission of the Contractor, its agents, or employees.
2.5. Prohibition Against Self-Referral: Contractor’s physicians are prohibited from referring VA patients to contractor’s or their own practice(s).
2.6. Inherent Government Functions: Contractor and Contractor’s physician(s) shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees (outside a clinical context), selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.
2.7. No Employee status: The Contractor shall be responsible for protecting Contractor’s physician(s) furnishing services. To carry out this responsibility, the Contractor shall provide or certify that the following is provided for all their staff providing services under the resultant contract:
2.7.1. Workers’ compensation
2.7.2. Professional liability insurance
2.7.3. Health examinations
2.7.4. Income tax withholding, and
2.7.5. Social security payments.
2.8. Tort Liability: The Federal Tort Claims Act does not cover Contractor or contractor’s physician(s). When a Contractor or contractor’s physician(s) has been identified as a provider in a tort claim, the Contractor shall be responsible for notifying their legal counsel and/or insurance carrier. Any settlement or judgment arising from a Contractor’s (or contractor’s physician(s)) action or non-action shall be the responsibility of the Contractor and/or insurance carrier.
2.9. Key Personnel:
2.9.1. The VA Full Time Equivalency (FTE) for the services required is 80 hours every
2 weeks, 1.0 FTE.
2.9.2. The minimum number of Board Certified Radiology physicians required to be on site daily is 2 (one is provided by OKC VA Health Care System) to be on site at the same time as defined in paragraph Hours of Operation in this section.
2.9.3. The Contractor shall be responsible for providing coverage to the VA during periods of vacancies of the Contractor’s personnel due to sick leave, personal leave, vacations and additional coverage as required. In the event a scheduled physician is unable to complete an assigned shift, the contractor shall provide replacement physician coverage within 2 hours and notify the Contracting Office Representative (COR) immediately of the schedule change.
2.9.4. Personnel Substitutions: During the first ninety (90) calendar days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the CO, in writing, within 15 calendar day(s) after the occurrence of any of these events and provide the information required below. After 90 days, the Contractor shall submit the information required below to the CO at least 15 calendar days prior to making any permanent substitutions.
2.9.4.1. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel.
2.9.4.2. For temporary substitutions where the key person shall not be reporting to work for 3 consecutive workdays or more, the Contractor shall provide a qualified replacement for the key person. The substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above.
2.9.4.3. The Government reserves the right to refuse acceptance of any Contractor personnel at any time after performance begins, if personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by patient or other staff members to designated Government representatives. Standards for conduct shall mirror those prescribed by current federal personnel regulations. Should the VA COS or designee show documented clinical problems or continual unprofessional behavior/actions with any Contractor’s physician(s), s/he may request, without cause, immediate replacement of said Contractor’s physician(s). The CO and COR shall deal with issues raised concerning Contractor’s physician(s) conduct. The final arbiter on questions of acceptability is the CO.
2.9.4.4. Contingency Plan: Because continuity of care is an essential part of the Facility’s medical services, The Contractor shall have a contingency plan in place to be utilized if the Contractor’s physician(s) leaves Contractor’s employment or is unable to continue performance in accordance with the terms and conditions of the resulting contract.
2.9.4.5. Note: Evidence of completion of required licensure, credentials, required training, current competencies and background investigations must be validated for all contractor personnel referred to perform services under this contract prior to providing direct patient care. Contractor shall not have any personnel report to duty until written notification is received from the Contracting Officer advising that the candidate (s) presented has met all requirements for contract performance.
3. VA HOURS OF OPERATION/SCHEDULING:
3.1. VA Business Hours: Monday through Friday 0800 to 1630
Clinic or OR Schedule: Monday through Friday 0800-1630 Call: Monday through Friday 1630 pm-mid & mid-0800. Saturday, Sunday, and Holidays mid-mid (24hrs)
3.1.1. Patients must be seen by a contractor’s physician(s) on-site at the facility in a timely manner in accordance with VA Rules and Regulations on clinic wait times and consult/order completion. Contractor shall notify the COR at least monthly about any obstacles to meeting this performance measure.
3.1.2. Contractor’s physician(s) shall be available and present in clinic during normal facility clinic hours which will be established, and may be revised, as deemed appropriate for patient care by the Chief of Staff and/or Chief of Radiology.
Currently, normal clinic hours are M-F 0800-1630. Overtime may be required on occasion if an imaging procedure/patient care requires it.
3.1.3. Off-hours Coverage: Contractor must make the contractor’s physician(s) available on-call during all hours when the facility clinic is closed, including evenings, weekends and holidays. Call is assigned by the service chief on a rotating basis.
3.1.3.1. On-call contractor’s physician(s) must be available at all times for phone consultations with VA residents and physicians.
3.1.3.2. On-Call will not require presence in the facility, except when a contact (call) is made, necessitating the provider’s presence to attend to a patient need.
3.1.3.3. Page: Contract providers must respond to any pages within 15 minutes of notification
3.1.3.4. On-call providers must be available within 15 minutes by phone and on-site within 60 minutes of a page where clinically it requires the presence of the contractor.
3.1.4. Changes to the schedule shall only be made with the concurrence of the Chief of Radiology or designee. Any changes to clinical or procedure schedules must be communicated immediately to the COR and CO.
3.2. Federal Holidays: The following holidays are observed by the Department of Veterans Affairs:
• New Year’s Day
• Martin Luther King’s Birthday
• President’s Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Christmas
• Any day specifically declared to be a national holiday
3.3. Cancellations:
Unless a state of emergency has been declared, the Contractor shall be responsible for providing services.
3.3.1. Canceling of clinic sessions is to be avoided if at all possible and may occur only after all alternatives to secure provider coverage, or otherwise manage the impacted patients are explored. If it becomes absolutely necessary to cancel a clinic, a request must be submitted in writing to the Chief of Radiology, accompanied by appropriate justification at least 45 days in advance so that patients can be notified and rescheduled. Requests for elective cancellations with less than 45 days’ notices will generally not be approved except in extenuating circumstances. If the clinic is canceled, the attending will prepare a rescheduling plan to ensure that all medical problems are addressed in a timely manner and that those patients whose appointments are rescheduled have been address appropriately.
3.4. Timekeeping
3.4.1. Contract’s provider(s) shall be physically present as required in section 3 of the
PWS, VA Hours of Operations/Scheduling, at the OKC VAHCS, and shall perform the required services for the period specified in the contract or the contract cost shall be decreased accordingly during each billing cycle.
Contractors shall only bill hours worked by provider.
3.4.2. Contract provider(s), who bill on an hourly basis, must send emails, as follows:
3.4.2.1. Shift check-in (starting)
3.4.2.2. Shift check-out (stopping)
All check-in and check-out emails must be sent using the official VA-issued email account (va.gov). No personal or external email accounts are authorized for this purpose
3.4.3. Contract provider(s) are only allowed to work past the designated shift for hands-on patient care. If this occurs, there must be a time justification inserted into the check-out email.
3.4.4. Tardiness
3.4.4.1. Contract provider(s) arriving late to any shift must notify the Chief of Radiology and the COR, in writing, and provide justification/details of why it occurred.
3.4.4.2. All other timekeeping emails shall be sent from the Contractor’s VA email to the current COR and/or their designee. These emails, in conjunction with workload data, will be used to verify and validate time for invoicing.
3.4.5. A written contingency plan must be provided by the Contractor for backup coverage when any provider is on-call at another facility while on-call at the
OKC VAHCS.
4. CONTRACTOR RESPONSIBILITIES
4.1. Clinical Personnel Required: The Contractor shall provide contractor’s physician(s) who are competent, qualified per this performance work statement and adequately trained to perform assigned duties.
4.1.1. Contractor’s physician(s) shall be responsible for signing in and out when in attendance. Time sheets will be used by the COR to confirm hours/day and services provided against the contractor’s invoices.
4.2. Standards of Care: The contract physician(s)’ care shall cover the range of Interventional Radiology services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards as established by:
4.2.1. The American College of Radiology Guidelines for Radiology Practice by subspecialty:
https://www.acr.org/Clinical-Resources/Practice-Parameters-and-Technical- Standards.
4.2.2. The American College of…
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