Site Visit Meeting Doc.pdf

Pre-Proposal Meeting 635-25-103 | Upgrade Garage Elevators Controls

The contractor shall furnish all labor, equipment, materials, and supervision for the repair of the garage elevators and controls at the Oklahoma City VA Medical Center, Oklahoma City, OK, 73104 as outlined in the Statement of Work and associated documents.

All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess waste generated during completion of this work.

Location: Oklahoma City VA Medical Center.

Introductions: Mark Holland (CS) and Jason P. Balolong (COR)

Site Visit:

• The pre-proposal meeting/site walk is not mandatory.

• Questions during site visit must be written down and submitted to the Contracting Office to provide answers in an amendment to all interested parties.

Pertinent Dates:

• Questions are due by May 1st, 2025, before 10 am, MT. Any questions submitted after this time will not be reviewed or answered. Please submit to mark.holland@va.gov.

• Proposals are due on May 19th, 2025, no later than 10:00 AM MT. Submit via email to mark.holland@va.gov.

Site Visit Guidelines:

• Prospective proposers are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Office.

• Prospective proposers are prohibited from visiting any site other than through formal invitation by the Contracting Office.

• Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.

Solicitation Information:

• Confirmation of construction range: between $500,000 and $1,000,000.

• Bid Guarantee & Payment/Performance Bonds: are required as outlined in the solicitation.

• Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.

• VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package.

• Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 90 days.

Post Award Compliance:

• Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor.

The contractor shall submit their weekly certified payrolls with their monthly invoice.

NTP Intentions:

mailto:mark.holland@va.gov mailto:mark.holland@va.gov

• Due to the critical nature of these elevators, it is the government’s intention to issue a full NTP at time of award.

The government will consider extending the above POP to accommodate for required submittal time, any excessive lead times, pre-established POP, and any other circumstances deemed necessary.