RFQ Amendment 36C25925Q0768 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-11-2025 None 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25925Q0768

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-23-2025 12:00 MDT See CONTINUATION Page X

1. The purpose of the solicitation amendment is to answer the vendor questions and answers, update the Statement of Work (SOW), update the Price/Cost, schedule a site visit, and extend the solicitation to allow the time for vendors to review the solicitation amendment documents along with attending the site visit.

2. The Updated Vendor Questions and Answers are in a separate attachment.

3. The update to the Statement of Work and the updated Price/Cost Schedule are in this solicitation amendment starting on page 2.

4. The solicitation site visit information is found in a separate attachment.

5. The solicitation close date is extended so all offers must be received by email to: john.cheng2@va.gov by no later than 9/23/2025 at 12:00pm MDT.

6. There are no other changes to the terms and conditions of the solicitation.

CONTINUATION PAGE

Updated Vendor Questions and Answers:

Solicitation Site Visit:

The updates to Statement of Work (SOW) are in Red text below.

A.1 Statement of Work (SOW) Chemical Treatment for Cooling Towers, Boiler Plant Systems, Closed Loop Systems, Brine Tanks, Reverse Osmosis, Water Softener, and Deionizing Units SECTION A – General Information

1. Scope of Work: the contractor must provide Water Chemistry Testing and Monitoring, supply of chemicals, basic laboratory equipment, modifications of chemical injection systems for Government owned steam boilers, cooling towers, water & Glycol closed loop systems, Water Softeners, Dealkalyzers, Condensate Polisher, Reverse Osmosis (RO), and Deionizing (DI) Units (see attached equipment/maintenance list, section B.

2. Location: VA Salt Lake City Healthcare System (VA SLCHCS), 500 Foothill Blvd., Salt Lake City, Utah 84148.

3. Period of Performance:

4. Hours of Operation: All services must be scheduled with the Contracting Officer’s Representative (COR) to prevent facility operational scheduling conflicts during normal business hours listed below:

7:00 a.m. to 4:30 p.m., mountain time, Monday through Friday, except the following Federal holidays: New Year’s Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas Day.

Note: Scheduled visits shall not be canceled once scheduled without the express consent of the COR.

Response time – contractor’s representative shall respond with a phone call to the COR or designed alternate within 2 hours after receipt of telephoned notification. A qualified technician must respond on-site within 12 hours after of the initial request for service, unless specified otherwise by the COR or designated alternate.

5. Access Requirements: All contractor personnel working onsite at the VA facility must check in and out with the on-duty Boiler Plant Operator in Building 6. The COR shall ensure contractor personnel are badged IAW applicable VA Policy.

SECTION B

1. Contractor Qualification Requirements and Performance Deliverables Required:

a. The contractor firm must be registered with the Utah Division of Occupational and Professional Licensing (DOPL).

b. The contractor’s chemical engineer or chemist who must oversee work performed by the contractor’s technicians must have a Bachelor of Science degree in chemistry, chemical engineering, or related science/engineering field from an accredited US University. In addition, the contractor’s chemical engineer or chemist must have a minimum of three (3) years of experience in water treatment services and supervisory roles related to servicing of Boilers, Cooling Towers, RO, DI, Water Softeners, and Closed Loop Systems.

c. The contractor’s technicians must have at minimum the certification or formal training in water treatment or a related field. In addition, the contractor’s technicians must have a minimum of three (3) years of experience or be directly supervised by a technician with a minimum of three (3) years of experience in collecting samples, testing & analysis, and servicing of Boilers, Cooling Towers, RO, DI, Water Softeners, and Closed Loop Systems.

Note: Any changes in contractor personnel during the awarded contract, must be communicated via e-mail and approved by the COR prior to the performance of any service and testing. Should the need arise for unapproved contractor personnel who meet the qualification requirements to provide testing on Government owned equipment, the contractor must email a copy of the above required documentation to the COR prior to the performance of any testing.

No unqualified individual shall be allowed to perform services under this contract. Technician trainees or other unqualified individuals may assist or observe; however, they shall not be allowed to do so if their presence delays the progress of the servicing to be accomplished. The Government shall NOT pay for unqualified individuals or technician trainees present.

2. Deliverables: All communications, recommendations and design calculations must be performed and prepared by the contractor’s Chemist or Chemical Engineer. Additionally, in case of emergencies, all chemicals must be capable of being delivered to the VA SLCHCS within 12 hours of notification.

a. EQUIPMENT / MAINTENANCE LIST

Once every 2 Weeks

b. BOILER PLANT AND COOLING TOWER SYSTEMS

i. The CONTRACTOR must provide the following information and services:

· The contractor must supply a formulation summary with % actives disclosed for each of the products intended to treat the cooling tower and boiler systems. A one-gallon sample of each formulation should be sent with the proposal. These should include a safety data sheet(SDS) and certificate of compliance so that the % actives can be verified by the COR or VA technical designee. The VA may, at their discretion, have the samples analyzed for formulation accuracy.

· Condensate treatment must be fed in accordance with the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) guidelines while maintaining an iron level in the condensate less than 0.10ppm as Fe.

· The contractor must provide Testing Chemicals (reagents, titrants, indicators, etc.) at no additional cost to the VA Medical Center.

· The contractor must deliver and pump Chemicals into the VA SLCHCS’ bulk tanks.

· The contractor must perform Water Testing and Service of both the Boiler and Cooling Systems once every two weeks. (The tests in the tables below should be done at a minimum. If the contractor believes additional testing is needed, they must coordinate with the COR prior to performing the work, so that the COR can make the decision.

· Provide chemical treatment and sampling/reporting for the Combined Heat and Power (CHP) Boiler and cooling tower.

· Provide Boiler Plant Operator with a record sheet for recording Operator’s Daily water test, as needed.

· On testing visits check differences in test results. Give recommendations to improve water treatment.

ii. The monthly test results shall be given in the following manner:

· Contractor must provide an analysis of water samples, inorganic and organic deposits, metallurgical samples, and scanning electron microscope (SEM) energy dispersive spectroscopy (EDS) analysis of inorganic samples as a part of this contract once a year.

· Contractor must provide inspection of boilers and chillers as they become available or are open. Written report of observations and recommendations for improved treatment must be made with each inspection.

· Contractor must provide onsite testing for bacteria in cooling water system with each month testing. Written report will be given before leaving station.

3. Reporting. The contractor must provide a detailed report within 24 hours of each visit to the Contracting Officer’s Representative (COR) via email, and include the result of each sample taken, clear indication of any out of specification conditions, details on how each out of specification was remedied, chemical tank levels and usage, and recommendations for improvements. Additionally, the contractor will provide a report at the end of each month, with detailed summaries for each system, and will include charts and graphs showing trends for each system. Failure to provide will result in a delay of payment.

4. Testing. The following tests are required, and the results will be given in the format shown below. Another format can be proposed, but results must include the following tests at a minimum.

Table 1. Steam Boiler System Testing

Table 2. Cooling Towers and Chilled Water Plant

Cooling Tower and Chilled Water Plant Systems Test the cooling tower and chilled water plant systems every 2 weeks. The testing in Table 2 shall be performed, at a minimum, during each of the service visits.

Table 3. Glycol Systems

Glycol Systems Testing on closed loop glycol systems will be performed quarterly. Table 3 will be the minimum set of tests that should be performed. Testing will be coordinated with the COR for access to the glycol systems. There are a total of 19 glycol systems across the campus currently.

Table 4. Reverse Osmosis Systems

Reverse Osmosis Systems Research RO System The Research RO system will be tested once each month. The salt rejection percent, normalized pressure drop, normalized permeate flow and normalized salt rejection will be tracked and trended to determine when the RO membranes will need to be replaced. The replacement of membranes will be quoted to the VA and upon approval of the quote will be performed by the contractor.

In addition, the contractor is responsible to replace the DI bottles within 90 days as part of the scheduled routine maintenance services.

SPS RO System The SPS RO system will be tested once each month. The salt rejection percent, normalized pressure drop, normalized permeate flow and normalized salt rejection will be tracked and trended to determine when the RO membranes will need to be replaced. The replacement of membranes will be quoted to the VA and upon approval of the quote will be performed by the contractor.

In addition, the SPS RO UV bulb will be replaced once annually.

Blood Lab RO/DI System This system will be maintained by the contractor. The annual preventative maintenance parts and labor will be provided and performed by the contractor. Unique system failures will be quoted to the VA for repair and replacement. Once approved, the contractor will perform that work.

Table 5. Hydronic Systems

Closed Hydronic Systems Testing on closed loop water systems will be performed monthly. Table 5 will be the minimum set of tests that should be performed. Testing will be coordinated with the VA Medical Center staff for access to the glycol systems. There is a total of 18 hydronic systems across the campus currently.

The VA will notify the contractor in the event of a system leak or other unique condition requiring attention and treatment. Testing will be provided in the instance of a leak, or other urgent condition.

Plant Softeners The annual forecast of 800,000 LBs of Salt will be supplied and delivered to the VA for the plant softeners. There are hospital softeners in building 42, Building 14, Building 6 and Building 2. The contractor shall deliver the salt into each of the Water Softener Systems’ tanks. Building 42 and building 14 each have an outdoor in-ground tank that can accept bulk Salt delivery from a truck. Building 6 and building 2 each have indoor tanks, which require the contractor’s personnel to manually carry and deliver the salt, usually in bags. Additionally, design considerations and analysis for softeners necessary to meet the VA Hospital’s process needs will be provided prior to supply and delivery.

Miscellaneous Consultation: The contractor shall participate, as required, as a technical consultant on the VA Hospital’s Water Safety Committee, which is minimal around 2-3 times per year that can be done remotely and that are short in duration.

Unscheduled Maintenance. The VA shall allocate an allowance of $10,000 for critical parts, supply of chemicals (not routine salt resupply for softeners), and services & testing for unscheduled maintenance (not preventive maintenance) troubleshooting and repairs. The contractor must provide their company’s quote of parts, chemicals, and/or labor rates that must include the quote from their supplier to the COR. The COR shall review the contractor’s quote for price reasonableness and ensure there are funds available from the unscheduled maintenance allowance. These critical parts and services must be delivered and invoiced as a separate line item only when requested and approved by the COR. The remainder of this separate line item will be defunded at the end of each contract period.

Note: If there is insufficient funds remaining for required unscheduled maintenance, only the Contracting Officer (CO) shall approve additional funding through a contract modification.

The List of Misc critical parts and chemicals include, but are not limited to the following below:

Boiler Chemical Feed Pumps

Cooling Tower Chemical Feed Pumps

Chemical Feed Injectors

Motorized Boiler Blowdown Valves

Boiler Conductivity Sensors

Cooling Tower pH, Conductance, ORP or Flow Sensors

Laboratory Glassware (breakers, flasks, pipets, graduated cylinders, vials, etc.)

Corrosion Inhibitor for Hydronic Systems

Chemical Storage Tanks

Reverse Osmosis Membranes, Pressure Gauges, Filters, etc.

Chlorine Dioxide Generating Chemicals

Chlorine Dioxide Analyzing Reagents

Note: The VA will notify the contractor in the event of a system leak or other unique condition requiring attention and treatment. Testing will be provided in the instance of a leak, or other urgent condition.

Annual Training: The contractor shall provide annual training to all boiler operators, the COR, and COR’s designated representatives at a minimum based on the contractor’s inspection checklists, record sheets, the contractor’s test equipment, and proper handling/use the chemicals supplied by the contractor. The purpose of the training is to establish the same continuity of processes and standards from the contractor’s technicians and VA operators for daily operations. Moreover, the training also requires review of common issues found by the contractor’s technicians to establish preventive controls and best practices. The training will be coordinated by the COR with the contractor at the beginning of the contract award and coordinated annually thereafter as a refresher to reinforce the standardization of testing and inspection procedures. Finally, the training shall consist of both a formal classroom training followed by onsite practical hands-on training on the VA equipment with the contractor’s provided equipment and supplies.

SECTION C

SPECIAL CONTRACT REQUIREMENTS

1. HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

a. DEFINITION. "Hazardous material" is defined in Federal Standard No. 313B. (Federal Standards are sold to the public through: General Services Administration (3FFN), Room 6622, 7th & D Sts., S.W., Washington, D.C. 20407).

b. GENERAL

(1) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Government activities to apprise their employees of:

(a) All hazards to which they may be exposed.

(b) Relative symptoms and appropriate emergency treatment; and

(c) Proper conditions and precautions for safe use and exposure.

(2) Contractors and their subcontractors of any tier are required to submit hazardous materiel data for all hazardous materials that they bring on site or have delivered to the medical center. Federal Standard No. 313B (Safety Data Sheets, Preparation, and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with Government contracts.

(3) Contractors shall submit hazardous material identification on the following:

(a) All items in or ordinarily catalogued under, the Federal Supply Classes listed in Table 1 of Appendix a of Federal Standard No. 313B.

(b) Items having hazardous characteristics in the Federal Supply Classes listed in Table II of Appendix A of Federal Standard No. 313B.

(c) Any other material designated by a government technical representative as potentially hazardous and requiring safety controls.

c. COMPLIANCE FAILURE. Failure to comply with the above requirements in this section could be cause for termination in accordance with Default clause listed within the contract.

2. PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractors and their subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations.

(End of Statement of Work)

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Routine Water System Chemical Testing, Monitoring, and Maintenance Treatment Services provided by the Contractor in accordance with the SOW.

Contract Period: Base POP Begin: 09-26-2025 POP End: 09-25-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Plant Softener Salt supply and delivery services in accordance with the SOW.

(Estimated annual forecast is 800,000 LBs) Contract Period: Base POP Begin: 09-26-2025 POP End: 09-25-2026

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Annual allowance for critical parts, supply of chemicals (not routine salt resupply for softeners), and services & testing for unscheduled maintenance (not preventive maintenance) troubleshooting and repairs in accordance with the SOW.

Contract Period: Base POP Begin: 09-26-2025 POP End: 09-25-2026

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Base Year Total $_________________

Routine Water System Chemical Testing, Monitoring, and Maintenance Treatment Services provided by the Contractor in accordance with the SOW.

Contract Period: Option 1 POP Begin: 09-26-2026 POP End: 09-25-2027

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Plant Softener Salt supply and delivery services in accordance with the SOW.

Contract Period: Option 1 POP Begin: 09-26-2026 POP End: 09-25-2027

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Annual allowance for critical parts, supply of chemicals (not routine salt resupply for softeners), and services & testing for unscheduled maintenance (not preventive maintenance) troubleshooting and repairs in accordance with the SOW.

Contract Period: Option 1 POP Begin: 09-26-2026 POP End: 09-25-2027

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Option Year 1 Total $_________________

Routine Water System Chemical Testing, Monitoring, and Maintenance Treatment Services provided by the Contractor in accordance with the SOW.

Contract Period: Option 2 POP Begin: 09-26-2027 POP End: 09-25-2028

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Plant Softener Salt supply and delivery services in accordance with the SOW.

Contract Period: Option 2 POP Begin: 09-26-2027 POP End: 09-25-2028

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Annual allowance for critical parts, supply of chemicals (not routine salt resupply for softeners), and services & testing for unscheduled maintenance (not preventive maintenance) troubleshooting and repairs in accordance with the SOW.

Contract Period: Option 2 POP Begin: 09-26-2027 POP End: 09-25-2028

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Option Year 2 Total $_________________

Routine Water System Chemical Testing, Monitoring, and Maintenance Treatment Services provided by the Contractor in accordance with the SOW.

Contract Period: Option 3 POP Begin: 09-26-2028 POP End: 09-25-2029

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Plant Softener Salt supply and delivery services in accordance with the SOW.

Contract Period: Option 3 POP Begin: 09-26-2028 POP End: 09-25-2029

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Annual allowance for critical parts, supply of chemicals (not routine salt resupply for softeners), and services & testing for unscheduled maintenance (not preventive maintenance) troubleshooting and repairs in accordance with the SOW.

Contract Period: Option 3 POP Begin: 09-26-2028 POP End: 09-25-2029

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Option Year 3 Total $_________________

Routine Water System Chemical Testing, Monitoring, and Maintenance Treatment Services provided by the Contractor in accordance with the SOW.

Contract Period: Option 4 POP Begin: 09-26-2029 POP End: 09-25-2030

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Plant Softener Salt supply and delivery services in accordance with the SOW.

Contract Period: Option 4 POP Begin: 09-26-2029 POP End: 09-25-2030

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Annual allowance for critical parts, supply of chemicals (not routine salt resupply for softeners), and services & testing for unscheduled maintenance (not preventive maintenance) troubleshooting and repairs in accordance with the SOW.

Contract Period: Option 4 POP Begin: 09-26-2029 POP End: 09-25-2030

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

Option Year 4 Total $_________________

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Updated Vendor Questions and Answers.pdf

Vendor Questions & Answers The updated vendor questions and answers are highlighted in yellow text below.

1) Is this solicitation only for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) total set-aside? Or can anybody bid on it?

Answer: Yes, the solicitation is only for Service-Disabled Veteran Owned Small Businesses

(SDVOSBs) to submit their offers. Unfortunately, if a vendor that is not SBA certified as a

SDVOSB submits their offer, the non SBA certified SDVOSB offer would not be evaluated.

2) Who is the incumbent?

Answer: The incumbent is Water & Energy Systems Technology, Inc. (W.E.S.T., Inc.).

3) What was the previous/current contract# for this requirement?

Answer: In order to ensure this solicitation’s requirements are met, the previous service contract is not relevant since this is a new requirement with details listed in the RFQ, SOW, and

Price/Cost Schedule.

4) What is the budget/value for this requirement?

Answer: The VA does not disclose the funding/budgeted amount for the requirement since this is a commercial acquisition under FAR 12.6. Therefore, we highly recommend for vendors to provide their best offer that they believe is competitive.

5) Why and how are you going to enforce the Limitations of Sub-Contracting? Answer: Under

VAAR 819.7004 the CO required to enforce the limitations of sub-contracting for any set-aside contracts. Therefore, any offerors who do not agree and sign the VAAR 852.219-75 VA Notice of

Limitations on Subcontracting – Certificate of Compliance For Services, the offerors will not be eligible for evaluation.

Also, for both pre-award & post-award actions, the CO will use any other pertinent VAAR, VHA

Policies, and FAR to ensure that Limitations of Sub-Contracting are enforced.

6) What was the cost of the final full option year of the previous contract?

Answer: In order to ensure this solicitation’s requirements are met, the previous service contract is not relevant since this is a new requirement with details listed in the RFQ, SOW, and

Price/Cost Schedule.

7) Please confirm whether Degrees, certifications, licenses or industry experience can be utilized via subcontractor(s) for this requirement?

Answer: Please review SP1, SP2, SP3, and SP4 of the Special Standards of Responsibility from the RFQ document.

8) How many tons capacity of cooling does each CT (Cooling Tower) have?

Answer below:

Cooling Tower 1: 1000 Tons

Cooling Tower 2: 1000 Tons

Cooling Tower 3: 500 Tons

Cooling Tower 4: 1000 Tons

CHP Cooling Tower: is not in use, the updated SOW reflects the removal

9) How many lbs/hr of steam do the steam boilers produce or boiler horsepower?

Answer below:

Boiler 1: 25,000 lbm/hr

Boiler 2: 50,000 lbm/hr

Boiler 3: 12,215 lbm/hr

Boiler 4: 30,000 lbm/hr

CHP Boiler: is not in use, the updated SOW reflects the removal

10) What percentage of condensate return does each stream system have?

Answer: The spec is 60-100%

11) Is the contractor responsible for DI (Deionizing) water bottle exchange for the RO water system?

Answer: Yes, please review the updated SOW in 3rd paragraph for Section B under Research RO

System.

12) Is the contractor responsible for the 800,000lbs of the water softener salt?

Answer: Yes, per the Price/Cost Schedule and please review the SOW Section B. under paragraph Plant Softeners for salt deliveries for the water softener systems.

13) Will the VA schedule a site visit to survey the systems to be treated and the equipment that is in place?

Answer: Yes, please review the Solicitation Site Visit attachment.

14) Will the VA be able to provide the as-built drawings/schematics for Building 5 Penthouse’s water loops (hot and cold)?

Answer: Yes, the VA is working with the facility manager to obtain the as-built drawings/schematics and can provide if the information is still needed after the site visit.

15) What are the system volumes for all cooling tower sumps, chilled water closed systems, glycol systems, and closed loop systems?

Answer: The VA will research further.

16) What are the model numbers for all cooling towers and what are the annual make-up usage?

Answer:

Cooling Tower 1 & 2: CCT Ceramic Cooling Tower – no model number (2700 gpm flow each)

Cooling Tower 3: BAC Baltimore Aircoil Company – Model VTZ-375P

Cooling Tower 4: BAC Baltimore Aircoil Company – no nameplate

The overall Cooling tower make-up is around 10.5 million gallons per year

17) What are the model numbers and hp for all steam boilers and what are the lbs steam per year produced?

Answer:

Boiler 1: Nebraska NS-8/S-49. For CY 2024: 84 million lmb

Boiler 2: English 50 DS 200. For CY 2024: 28 million lmb

Boiler 3: Unilux ZF1400-S. For CY 2024: 8 million lmb

Boiler 4: Superior 30-DS-200 For CY 2024: 36 million lmb

18) What is the annual make-up for each chilled water closed system, glycol system, and closed loop system?

Answer: Cooling tower make-up is around 10.5 million gallons per year. The others systems are apparently negligible.

19) When water is lost from these systems and chemical and glycol must be replenished, is that cost to be included in this contract?

Answer: No.

20) Under number 2 Deliverables, testing is conducted, but it does not clearly state the chemicals are to be provided. Will chemicals be provided as part of this contract or are those handled on a separate contract?

Answer: Yes, chemicals will be provided as part of the contract, please review Section B. of the

SOW.

21) If chemicals are to be provided, what is the steam production capacity of the boiler plant in Salt Lake City?

Answer: 117,215 lbm/hr is the total capacity of the 4 Boilers

22) How will you verify the contractor’s engineer or chemist has a BS degree from an accredited university?

Answer: The vendor may provide proof like a picture of a diploma and/or a copy of an official college transcript with personal identifiable information (PII) and/or sensitive personal information redacted. In turn, the VA will verify by contacting the college’s/university’s registrar to confirm the validity of the documentation

23) Is salt to be provided in bags delivered on a forklift?

Answer: No

24) Who will add the salt to the various locations that require salt?

Answer: Please review the updated SOW section B. paragraph Plant Softeners.

25) Will closed system chemicals need to be added to the closed systems?

Answer: Yes, please review the updated SOW section B.

26) Do these closed systems have known water loss, if so, how much closed system volume will need to be treated annually?

Answer: Negligible water loss image2.emf

Solicitation Site Visit Information.pdf

36C25925Q0768 0002

Site Visit

A site visit is scheduled for 12:00pm – 2:00pm MDT on 9/15/2025 at the VA Salt Lake

City Health Care System (SLCHCS) in Salt Lake City Utah.

Address:

VA Salt Lake City Health Care System 500 Foothill BLVD Building 6 – Boiler Plant Salt Lake City, UT 84148

Instructions:

Representatives must report to Building 6 – Boiler Plant by 12:00pm MDT on 9/15/2025 at the VA SLCHCS.

The VA SLCHCS POC is: William Reeves, phone: (801)582-1565 Ext 4558, e-mail:

William.Reeves3@va.gov

3 attendees maximum per vendor

Required PPE is Masks on site

Vendor representatives shall be escorted by the VA Salt Lake City Program Team representative(s) mailto:William.Reeves3@va.gov image3.png