S04 - Site Visit Meeting Doc.docx

Pre-Bid Meeting

FOR

Refeed Electrical from Generator Room to ATS# 3

The contractor is to provide all labor, tools, materials, equipment, and supervision required to Refeed Electrical from Generator Room to ATS# 3 at the Oklahoma City VA Medical Center as outlined in the Statement of Work and associated documents.

All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess fuel generated during completion of this work.

Location: Oklahoma City VA Medical Center

Introduction: Frankie Basham CO and Jason Balolong COR Site Visit:

· The pre-bid meeting/site walk is not mandatory.

· Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.

Pertinent Dates:

· Questions are due by August 4, 2025, before 10 am, CST. Any questions submitted after this time will not be reviewed or answered. Please submit to frances.basham@va.gov

· Bids are due on August 18, 2025, no later than 10:00 AM CST. Submit via email to frances.basham@va.gov.

Site Visit Guidelines:

· Prospective bidders are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.

· Prospective bidders are prohibited from visiting site other than through formal invitation by Contracting Officer.

· Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.

Solicitation Information:

· Confirmation of construction range: Between $25,000 and $100,000.

· Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.

· VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package.

· Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 30 days.

Post Award Compliance:

· Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor. The contractor shall submit their weekly certified payrolls with their monthly invoice.