P09 Final RMR SOW Bollard Repair 5.29.docx

Rocky Mountain Regional Veterans Affairs Medical Center (VAMC) PVS Bldg.

Retractable Bollards Programming & Repair

1.0 INTRODUCTION

The Department of Veterans Affairs, Rocky Mountain VA Medical Center (RMRVAMC) requires the repair and calibration of the damaged Elgo BLG-02 EH bollards located at Parking Visitors North (PVN) Entrance, 1700 Wheeling Street, Aurora, CO 80045. The purpose of this requirement is to restore the bollards to a safe and fully functional condition to ensure the protection of pedestrians, vehicles, and hospital infrastructure. Additionally, drainage is required to ensure integrity of the system.

The bollard system is manufactured by ElGO Parking and Security Systems. The model number is BLG-02 EH. This is a brand name or equal requirement. However, replacements and repairs must be compatible with this system to ensure all bollards are operational throughout the facility.

2.0 SCOPE OF WORK

Original design includes operational control from the gate shack and from the remote “SCC” Security Command Center. Contractor shall be experienced in El-GO bollards and able to provide evidence of knowledge of system for compatibility purposes. Contractor to provide a slot cut drainage system to protect these Bollards from water damage.

The contractor shall provide all labor, materials, equipment, and supervision necessary to repair or replace 10 damaged bollards out of the 51 total at RMR VAMC. Work shall include, but is not limited to:

2.1 Inspection and Assessment:

· Evaluate the current condition of all designated bollards.

· Identify those that require repair versus full replacement.

· Provide a detailed report with recommendations.

2.2. Repair and Replacement:

· Remove damaged or non-functional bollards as required.

· Repair or replace bollards using VA-approved materials that match existing bollards in design, size, and color.

· Ensure bollards are installed securely with proper anchoring methods (e.g., concrete footings, embedded steel).

· Apply appropriate protective coatings to prevent corrosion and ensure durability.

· Provide for drainage system to protect bollards from water damage. Repair and modify drainage system on bollards PARKING VISITOR NORTH. Connect drainage to sewer line in shipping area. Work for drainage to be completed on weekend.

· Contractor shall validate function by a representative of the onsite VA Police department.

· Contractor shall provide training of the Industrial Equipment Mechanics in simple maintenance and troubleshooting procedure including error code meanings.

· Contractor shall evaluate to correct the operation of the bollards. This includes troubleshooting the issues of the drainage system, repairing drainage and cleaning the bollards that have flooding in them.

· Evaluation & repair & cleaning of each part of the bollard system:

· Motor control unit

· Proximity sensors

· Hydraulic actuators

· Solenoid coil power cable 24VDC

· Solenoid coil 24 VDC for EH drive unit.

· Sealing plugs w/ 1-way valves for EH drive unit

· Relief valves for EH drive units.

· Pressure adjustment screws.

· Pistons & cylinders

· LED lights & connectors

· 24-volt power supply

· 12 Volt power supply for LED

· Relays

· Drive unit.

· Cover plate with rubber ring.

· Inductive proximity limit switches

· Oil & lubricants shall be replaced as needed.

· Program and calibrate system in accordance with OEM requirements to bring to fully operational status.

· With work completed there will be no error codes signaled to the Security Command Center.

· Follow city and state code.

2.3 Site Preparation and Cleanup:

· Remove debris and dispose of materials in accordance with local, state, and federal regulations.

· Restore work areas to original condition, including pavement, landscaping, or other affected areas.

2.4 Safety Compliance:

· Adhere to VA safety and security requirements during all work activities.

· Implement traffic and pedestrian control measures if work affects hospital operations.

2.5 Contractor to provide the following:

· Contractor shall provide up to three-page response indicating their ability to performance the requirements outlined in this statement of work.

3.0 PERIOD OF PERFORMANCE

Work shall begin within 6 weeks from Notice to Proceed. Work shall be complete within 120 calendar days of Notice to Proceed with work of Contract.

4.0 PLACE OF PERFORMANCE

Rocky Mountain Regional VA Medical Center 1700 N. Wheeling Street Aurora, CO 80045

5.0 CONTRACTOR REQUIREMENTS

· Must have experience in OEM ELGO System bollard repair and installation.

· Must comply with OSHA and VA safety regulations.

· Must provide warranty for workmanship and materials for a minimum of 12 months.

6.0 DELIVERABLES

· Pre-work assessment report with repair/replacement plan.

· Progress updates as requested by the station point of contract or contracting officer.

· Final completion report with photos and warranty documentation.

7.0 HOURS OF WORK

All work shall occur after or before regular business hours are 7:30 am to 4:30 om MST in order to prevent disruption of VAMC operations. The building shall be occupied and in use. The VA Police and the Facility Management Service (FMS) will divert vehicles during the work. All activities shall be coordinated with the Facility Management Service (FMS) Industrial Mechanics.