RFQ Amend 36C25925Q0160 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

01-23-2025 none 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25925Q0160

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 01-27-2025 12:00 MST

1. The purpose of this solicitation amendment is to answer vendor solicitation questions and extend the solicitation close date and time.

2. The updates to the Vendor Questions and Answers attachment is found on page 2 of this solicitation amendment and is available as a separate attachment in solicitation page on SAM.gov.

3. Due to the updated Vendor Questions and Answers along with no changes to the Performance Work Statement and no changes to the Price/Cost schedule of the original solicitation, the solicitation is extended to close on 1/27/2025 at 12:00 MDT. All offers must be received by: john.cheng2@va.gov by the extension close date and time.

CONTINUATION PAGE

Vendor Questions and Answers Updated image1.emf

Vendor Questions and Answers Updated.docx Vendor Questions & Answers (Updated starting on question 9-22)

1) Is this solicitation only for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) total set-aside? Or can anybody bid on it?

Answer: Yes, the solicitation is only for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) to submit their offers. Unfortunately, if any vendors that are not registered in the SBA Veteran Certified as SDVOSBs submit their offers, those offers would not be evaluated.

2) Who is the incumbent?

Answer: The incumbent is CAM-DEX Corporation.

3) What was the previous/current contract# for this requirement?

Answer: In order to ensure this solicitation’s requirements are met, the previous service contract is not relevant since this is a new requirement with details listed in the RFQ, PWS and Price/Cost Schedule.

4) What is the budget/value for this requirement?

Answer: The VA does not disclose the funding/budgeted amount for the requirement since this is a simplified acquisition under FAR 12.6. Therefore, we highly recommend for vendors to provide their best offer that they believe is competitive.

5) Why and how are you going to enforce the Limitations of Sub-Contracting? Answer: As a responsible steward of taxpayer funds, the CO has to exercise the right of the limitations of sub-contracting under FAR 52.219-14 and the CO will use any other pertinent VAAR, VHA Policies, and FAR to ensure that Limitations of Sub-Contracting for set-asides are met.

6) What was the cost of the final full option year of the previous contract?

Answer: In order to ensure this solicitation’s requirements are met, the previous service contract is not relevant since this is a new requirement with details listed in the RFQ, PWS and Price/Cost Schedule.

7) Please confirm whether licenses can be utilized via subcontractor(s) for this requirement?

Answer: Please review SP1 of the Special Standards of Responsibility from RFQ 36C25925Q0160.

8) If it is found that the devices currently being used for video surveillance are not NDAA compliant, will a replacement plan be initiated?

Answer: It will be reviewed by the VHA MS Topeka and Ft Riley Management Team and their decisions will be made on a case-by-case basis in accordance with any Federal rules and regulations.

9) Will the $8,800 annual maintenance allowance cover all CCURE PACS/CCTV service and repairs?

Answer: The annual maintenance allowance is there to cover what the COR determines as required unscheduled maintenance, and if the allowance needs to be increased for any unscheduled maintenance repairs as a result from preventative maintenance services or inspections, then the COR would coordinate with the CO to increase funding through a contract modification.

10) Could you provide details on the number of cameras installed outside versus inside each facility?

Answer: Topeka-7 outside and 36 inside; Ft. Riley- 14 outside and 15 inside.

11) Will any of the cameras require a lift for access during maintenance?

Answer: No.

12) How many video management servers are there?

Answer: 1 per site.

13) Are any badging stations included in the equipment scheduled for servicing or repairs?

Answer: 1 per site with VA owned equipment.

14) Are any intercoms included in the equipment scheduled for servicing or repairs?

Answer: No.

15) In Section 2.3 PACS/CCTV Service/Repair of the PWS, it seems to imply that the contractor is responsible for supplying the parts, but the next sentence states that the parts will be paid for by the VA. Could you please clarify which interpretation is correct?

Answer: The annual maintenance allowance is allocated to pay for unscheduled maintenance parts and services that requires the COR to review the vendor quote to determine availability of funds and price reasonableness before the COR can approve.

16) The vendor is asking we want maintenance support for Video Management Server software. If yes, what is the Video Management Server software Serial# (VMS)?

Answer: No, VMS support is not required.

17) Do the card readers currently meet HSPD-12 FIPS 201?

Answer: Yes.

18) Is the system connected to HID PAM modules and are also required to have updated licensing for the pivCLASS suite? Certificate Manager, Fixed Reader Services, Validation Workstation, Registration Engine, or ID Publisher?

Answer: All contained in CCURE license

19) Can you please provide a 5-business day extension following issuance of answers to questions?

Answer: No, this requirement has a short timeline due to the current licenses and support ending on 1/31/2025 and the required contracting administrative timeline, but the solicitation will be extended till 12pm 1/27/2025.

20) What is the ESS serial #?

Answer: Not relevant since VMS support is not required.

21) Who is the incumbent?

Answer: Review the Question 2 of the Vendor Questions and Answers above.

22) DOR form executed for the CCure SSA and the ESS serial # for the Video Edge SSA?

Answer: Not relevant since VMS support is not required.