S05 - RFI Site Visit - Questions - Responses - 1st Set - FE.docx
DOCX document 27 KB Posted
- Solicitation number
- 36C25924R0135
About this file
This document is a Request for Information (RFI) containing questions and answers for a Department of Veterans Affairs asphalt maintenance and repair project at the Cheyenne VA Medical Center. The project involves approximately 70,000 square feet of asphalt replacement, including parking lot resurfacing, striping (approximately 105 stalls, 2 crosswalks, 4 cross-hatched stalls), and island infill. Key technical specifications include using WYDOT standard specifications, 4-inch asphalt depth (2-inch base layer, 2-inch wear layer), 30% recycled asphalt pavement (RAP) allowed, and a minimum 6-inch compacted grade.
The solicitation (36C25924R0135) requires a contractor to complete the work within 60 calendar days from the Notice to Proceed, with work restricted to Monday through Friday, 8:00 AM to 4:30 PM. Contractors must provide a quality control plan, work sequencing plan, and comply with safety requirements, including having personnel with OSHA 10-hour construction safety training. The project involves removing and replacing an existing island, including sidewalk, tree, electrical components, and irrigation infrastructure, with strict requirements for site restoration, debris removal, and minimal disruption to VA Medical Center operations. A general contractor license is sufficient for bidding, and out-of-state companies can submit proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| S06 - 442-23-001_Signage_Utility Plan Demo.pdf | ||
| 36C25924R0135 0005.docx | DOCX document | |
| S06 - Sign Post Detail.pdf | ||
| S06 - 442-23-001_Site Plan Reno_revised.pdf | ||
| S05 - RFI Site Visit - Questions - Responses - 2nd Set - FE.docx | DOCX document | |
| 36C25924R0135 0004.docx | DOCX document | |
| 36C25924R0135 0003.docx | DOCX document | |
| 36C25924R0135 0002.docx | DOCX document | |
| S06 - Site Visit Attendance - FE.pdf | ||
| S06 - Site Visit Meeting Doc.docx | DOCX document | |
| 36C25924R0135 0001.docx | DOCX document | |
| 36C25924R0135_1.docx | DOCX document | |
| S22 - LOS - Attachment - 852.219-75 Blank -.docx | DOCX document | |
| PPQ Blank - Past Performance Questionnaire -.docx | DOCX document | |
| S02 - Site Plan Reno.pdf | ||
| S02 - Site Visit Bldg 11 Directions.pdf | ||
| S02 - Specifications.pdf | ||
| S02 - Site Plan Demo.pdf |
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DEPARTMENT OF VETERANS AFFAIRS VHA Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111
CONTRACTOR Q&A’s
Project # 442-23-001 Asphalt Maintenance and Repair
Q&A No. 1: Millings are to be placed in designated area and stockpiled by the contractor at contractor’s expense. Correct?
Answer No. 1: Yes
Q&A No. 2: Signs are to be removed and replaced at the contractor’s expense.
A. Signs that do not have proper signposts, what is the specifications for replacement?
B. What signs are to be removed and replaced? Please designate.
Answer No. 2:
A. Refer to Attachment Sign Post Detail for further information on signpost installation.
B. Refer to Attachment 442-23-001_Signage_Utility Plan Demo, 442-23-001_Site Plan Reno_revised for locations and contractor direction.
Q&A No. 3: Contractor to submit final grade for approval for finish grade before constructing final grade. Is this correct?
Answer No. 3: Yes
Q&A No. 4: Soft spots are to be removed and embanked per specifications. How will this be paid for?
Answer No. 4: Refer to answer no. 14.
Q&A No. 5: WYDOT mix is to be used for Asphalt. What percentage of rap is allowed?
Answer No. 5: 30%.
Q&A No. 6: Section 3.4 C 1. A. Scarface and compact 12” subgrade before placement of base or pavement. Because of new grade design is entire project going to need 12” Scarface and compaction per this specification?
Answer No. 6: Contractor shall ensure existing subgrade is sufficient and provide as necessary.
Q&A No. 7: What is the depth of new asphalt.
Answer No. 7: 4” per SOW.
Q&A No. 8: Is base rock required over subgrade? If so, what is the depth of the crushed base? What is the specification for gradation of base?
Answer No. 8: SOW lists anticipated 6” depth of compacted grade for this project. This should be worse case throughout aside from the soft spot repair and the infill of the grass island. Core drills indicated an average of 5” asphalt depth, SOW indicates 4” new asphalt. Curbs and gutters remain intact so should only be an average of 1-2” base required to bring up to grade.
Q&A No. 9: Can millings be used for stabilizing soft spots?
Answer No. 9: No
Q&A No. 10: Do water boxes require concrete collars?
Answer No. 10: Yes
Q&A No. 11: What is the depth of the existing asphalt? There was mention of between 2” – 8” what should we figure so that we all bid the same depth.
Answer No. 11: 5” is the average calculated during core drills.
Q&A No. 12: Are we to demo electrical conduit and electrical box or are we installing a new traffic rated box? What will be the electrical scope of work?
Answer No. 12: No electrical scope in this project. VA will have conduit and associated wiring removed prior to the start of the project. Refer to Attachment 442-23-001_Site Plan Reno revised.
Q&A No. 13: During the site walk we noticed storm vaults and water valves located on the island, there was only mention of one valve box, how many water valve boxes are in the island? How many storm manholes covers located in the island?
Answer No. 13: 1 storm manhole cover, 2 water valve boxes.
Q&A No. 14: How much contingency of (SY)of soft spots should each contractor assume to make bidding fair and accurate? Or will this be treated as unforeseen?
Answer No. 14: Assume approx. 55 S.Y. of soft spots.
Q&A No. 15: There is an existing 7’ wide utility crossing in the parking lot. It has settled and is holding water. How much contingency should each contractor assume for a fix in this area for fair and accurate bidding? Or will this be treated as unforeseen?
Answer No. 15: This is included in the approximate soft spot quantity given in answer no. 14.
Q&A No. 16: Can the VA provide the WYDOT specifications sections required for this project?
Answer No. 16: Contractor can pull specs from WYDOT site.
Q&A No. 17: Millings are to be placed in designated area and stockpiled by the contractor at contractor’s expense. Correct?
Answer No. 17: Refer to answer no. 1.
Q&A No. 18: Signs are to be removed and replaced at the contractor’s expense.
| a. | Signs that do not have proper signposts, what are the specifications for replacement? |
| b. | What signs are to be removed and replaced? Please designate. |
Answer No. 18: Refer to answer no. 2.
Q&A No. 19: Contractor to submit final grade for approval for finish grade before constructing final grade. Is this correct?
a. Noticing there is some C&G missing around the inner flag circle and miscellaneous other spots, does the VA want figure in some C&G to help with drainage?
Answer No. 19: Refer to answer no. 3. No C&G anticipated to be replaced or provided in this project. Will address during construction if needed.
Q&A No. 20: Soft spots are to be removed and embanked per specifications. How will this be paid for?
Answer No. 20: Refer to answer no. 4.
Q&A No. 21: WYDOT mix is to be used for Asphalt. What percentage of rap is allowed?
Answer No. 21: Refer to answer no. 5.
Q&A No. 22: Section 3.4 C 1. A. Scarface and compact 12” subgrade before placement of base or pavement. Because of new grade design is entire project going to need 12” Scarface and compaction per this specification?
Answer No. 22: Refer to answer no. 6.
Q&A No. 23: What is the depth of new asphalt.
a. If we demo 8 inches of asphalt will the fill required to bring back up to grade for new asphalt depth be seen as unforeseen?
Answer No. 23: Refer to answer no. 7.
Q&A No. 24: Is base rock required over subgrade? If so, what is the depth of the crushed base? What is the specification for gradation of base?
Answer No. 24: Refer to answer no. 8.
Q&A No. 25: Can millings be used for stabilizing soft spots?
Answer No. 25: Refer to answer no. 9.
Q&A No. 26: Do water boxes require concrete collars?
Answer No. 26: Refer to answer no. 10.
Q&A No. 27: Is there a specification or detail for the new Traffic box for the sprinkler valves that will now be in the roadway?
Answer No. 27: No, contractor shall provide detail for COR approval prior to purchase and installation.
Q&A No. 28: Will we be able to shut down VA Loop from traffic a detour them around the hospital or do we need to plan for flaggers to be on site for maintaining traffic control during high traffic days?
Answer No. 28: Parking lot will be closed for the duration of the project.
Q&A No. 29: Does the VA want a cold joint along the VA Loop, or do we need to provide an overlapping joint?
Answer No. 29: Cold joint is acceptable.
Q&A No. 30: Does the whole new asphalt area require seal coating?
Answer No. 30: Yes
Q&A No. 31: Can the Superintendent be the SSHO and QCM for this project?
Answer No. 31: Yes
Q&A No. 32: Can the Notice to Proceed be postponed until better weather?
Answer No. 32: Yes
Q&A No. 33: Will the asphalt mix/specifications be based on the WYDOT specs?
Answer No. 33: Yes
Q&A No. 34: How will the pricing for Soft Spot Repair be addressed?
Answer No. 34: Refer to answer no. 14.
Q&A No. 35: Who will be responsible for Asphalt and Base Gravel testing?
Answer No. 35: Contractor is responsible for testing.
Q&A No. 36: Please clarify what is to be done with signs and embedded sign bases in the exiting pavement.
Answer No. 36: Refer to answer no. 2.
Q&A No. 37: Is E-Prime an acceptable prime coat (MC-250 is unavailable in this area)?
Answer No. 37: E-Prime is acceptable.
Q&A No. 38: What percentage of RAP can be used in the asphalt?
Answer No. 38: Refer to answer no. 5.
Q&A No. 39: Can an engineered Grading & Drainage plan be supplied?
Answer No. 39: Grading & Drainage plan will not be supplied by VA. Contractor shall provide. Existing curb and gutter to remain so contractor will need to match those elevations throughout.
Q&A No. 40: Where do they want stockpiled millings that don’t fit in the bins?
Answer No. 40: Contractor will coordinate placement of overstock millings with VA grounds supervisor. General location will be near the existing stockpile bins.
Q&A No. 41: Can the VA Loop Road leading to South Parking Lot 3 be closed for paving operations?
Answer No. 41: At this time no plan to close the VA loop leading to South Parking Lot 3. Will coordinate this further if needed during construction.
Q&A No. 42: Can the Notice to Proceed be postponed until better weather?
Answer No. 42: Refer to answer no. 32.
Q&A No. 43: Will the asphalt mix/specifications be based on the WYDOT specs?
Answer No. 43: Refer to answer no. 33.
Q&A No. 44: How will the pricing for Soft Spot Repair be addressed?
Answer No. 44: Refer to answer no. 14.
Q&A No. 45: Who will be responsible for Asphalt and Base Gravel testing?
Answer No. 45: Refer to answer no. 35.
Q&A No. 46: Please clarify what is to be done with signs and embedded sign bases in the exiting pavement.
Answer No. 46: Refer to answer no. 2.
Q&A No. 47: Is E-Prime an acceptable prime coat (MC-250 is unavailable in this area)?
Answer No. 47: Refer to answer no. 37.
Q&A No. 48: What percentage of RAP can be used in the asphalt?
Answer No. 48: Refer to answer no. 5.
Q&A No. 49: Can an engineered Grading & Drainage plan be supplied?
Answer No. 49: Refer to answer No. 39.
Q&A No. 50: Where do they want millings stockpiled that don’t fit in the bins?
Answer No. 50: Refer to answer no. 41.
Q&A No. 51: Can the VA Loop Road leading to the South Parking Lot 3 be closed for paving operations?
Answer No. 51: Refer to answer no. 41.
Q&A No. 52: Millings are to be placed at designated area and stockpiled by the contractor at contractor’s expense. Correct?
Answer No. 52: Yes
Q&A No. 53: Signs are to be removed and replaced at contractor’s expense.
A. Signs that do not have proper signpost what is the specifications for replacement?
B. What signs are to be removed and replaced? Please designate.
Answer No. 53: Refer to answer no. 2.
Q&A No. 54: Contractor to submit final grade for approval for finish grade before constructing final grade. Is this correct?
Answer No. 54: Refer to answer no. 3.
Q&A No. 55: Soft spots are to be removed and embanked per specifications. How will this be paid for?
Answer No. 55: Refer to answer no. 4.
Q&A No. 56: WYDOT mix is to be used for Asphalt. What percent of rap is allowed?
Answer No. 56: Refer to answer no. 5.
Q&A No. 57: Section 3.4 C 1. A. Scarface and compact 12” subgrade before placement of base or pavement. Because of new grade design is entire project going to need 12” Scarface and compaction per this specification?
Answer No. 57: Refer to answer no. 6.
Q&A No. 58: What is the depth of new asphalt.
Answer No. 58: Refer to answer no. 7.
Q&A No. 59: Is base rock required over subgrade? If so, what is the depth of crushed base? What is the specification for gradation of base?
Answer No. 59: Refer to answer no. 8.
Q&A No. 60: Can millings be used for stabilizing soft spots?
Answer No. 60: Refer to answer no. 9.
Q&A No. 61: Do water boxes require concrete collars?
Answer No. 61: Refer to answer no. 10.
Q&A No. 62: Is there a specification or detail for the new Traffic box for the sprinkler valves that will now be in the roadway?
Answer No. 62: Refer to answer no. 27.
Q&A No. 63: Does the Superintendent and/or SSHO and/or CQM need to be directly employed by the Prime?
Answer No. 63: Yes
Q&A No. 64: Can the Superintendent/SSHO/CQM roles be a dual/triple-hatted individual?
Answer No. 64: Yes
Q&A No. 65: I have 10 years of past military experience in the U.S. Air Force as a 3E2X1 – Pavement and Equipment Operator. However, my company is a startup and may face challenges in providing civilian past performance records. Would my military experience qualify as past performance for this solicitation? Additionally, would my company still be eligible to submit a bid despite limited civilian past performance?
Answer No. 65: Past military experience would not be applicable as it is not your personal company, however even though your civilian past performance is limited, it is acceptable. Please have your clients provide a completed Past Performance Questionnaires (PPQ) for your completed projects with them up to the number of projects listed as acceptable in the instructions to offerors, a blank (PPQ) was provided with the solicitation attachments.
Q&A No. 66: The solicitation mentions a license requirement. Could you clarify what specific type of license is required? For example, is a paving license or general contractor license needed?
Answer No. 66: A general contractor license is sufficient. Note the solicitation was listed under NAICS Code 237310 (Highway, Street, and Bridges.)
Q&A No. 67: Must my company be based in the state where the contract is being performed, or can an out-of-state company submit a bid?
Answer No. 67: Out-of-State company can submit a bid.
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