36C25924R0113 0001.docx

5. PROJECT NUMBER (if applicable)

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

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is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

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SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

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C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

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Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

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13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 666-22-109 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25924R0113 07-17-2024

X X X 10:00 AM MT on 8/20/2024 See Continuation pages for details.

CONTINUATION PAGE

The purpose of this amendment is to provide questions and answers from the Site Visit conducted on 7/24/2024, provide additional drawings, documents, and reports, and to extend the proposal due date.

1. The following six drawings are attached: 10 TY-001 thruTY-G-1 – Security-PACS; Bldg. 6; Bldg. 8; Bldg. 71; Bldg. 86-3rd FL Life Safety Drawing; and Bldg. 87.

2. The following Asbestos plan and report are attached: Sheridan VAMC – 2019 Asbestos Management Operations Plan and B1 – 26187111 Asbestos and Lead Paint Survey Report.

3. The Fire Alarm Control Panel Locations Document is attached.

4. The proposal due date is changed from 8/15/2024 to 8/20/2024 at 10:00 AM MT.

Requests for Information Project 666-22-109 Door Upgrades for Security and Fire Q1: The Statement of Work requires installation of patch panels in designated OIT closets. There appear to be no designated OIT closets in the drawing package. Can a list of designated OIT closets be provided?

A1: A list and floor plan of OIT locations will be provided.

Q2: Typical PACS installations include a Reader, Door Contacts, and Locking mechanism. Will these components be required at each PACS door?

A2: No. only composite cabling, serviced looped above the door and routed to the nearest OIT closet patch panel.

Q3: PACS installations may be completed in two methods: Method 1 Centralized headend location, Method 2 Distributed locations. In method one all door control cables are routed back to a central location. Method 2 a single door controller is mounted in the vicinity of the PACS door, and a network or communication and power cable are routed to the installed door controller. Which method is intended for this project?

A3: Cabling will be routed to the nearest PACS controller.

Q4: If a centralized cabling method is to be used, has the headend location been identified in the designated OIT space or other location?

A4: Centralized cabling will not be used.

Q5: Several door details indicate a deficiency as “TRAMWAY (REQUIRES PUSH BAR OPTION FOR TRAMWAY LOCKDOWN CAPABILITIES). Please provide clarification as to the function of these doors. What is the actual desired function?

A5: Tramway doors will follow PSRDM guidance. Cabling to doors will be routed to nearest PACS controller.

Q6: During the site visit it was noticed that the facility is apparently utilizing the Gallagher Access Control system. Will these readers require specialized cabling?

A6: No readers installed at this time. Gallagher will be the system ultimately used. Cabling will need to be acceptable for use in this system.

Q7: Can the Prime Contractor use the past performance from their sub-contractors as part of the proposal?

A7: Yes, please see Part I – Instructions, Conditions and Notices to Offerors, page 31 of RFP for additional information regarding evaluations of subcontractor past performance.

Q8: If we have multiple work sites during this project, will each work site need a competent person with an OSHA 30? If so can that Competent person be a sub-contractor or does the GC need to provide the competent person? Can the Competent person do physical work or is the Competent person only allowed to supervise, and make sure the work being done is done in a safe manner?

A8: Safety competent person shall be OSHA 30 certified, dedicated supervisor for the project and be in close proximity to work so as to be able to inspect work being done and ensure safety and ICRA standards are followed. They should not be workers performing tasks for the project, only in a supervisory role. A sub who is OSHA 30 certified can fill that role if they are not working on the project work activities and have been on a list given to the COR or Safety Manager prior to assuming that role.

Q9: Have any of the interior wall finishes (plaster, wood, glazed block, gypsum wallboard) been tested for the presence of lead-based paint?

A9: There is lead paint at this facility.

Q10: Have any of the doors, door frames, or door thresholds been tested for lead-based paint in case they require replacement?

A10: There is lead paint at this facility. Lead analysis will not be provided but only in a suspected haz mat review. Replacement doors and frames should only be required as designated in the SOW.

Q11: Have any exterior painted materials such as stucco wall finishes been tested for lead-based paint.

A11: There is lead paint at this facility.

Q12: Are we responsible for testing suspicious areas? If hazardous material is found, will it be considered an unforeseen site condition?

A12: Any suspected lead areas should be brought to the attention of the COR or Safety manager for contractor testing. Any other hazmat materials shall be tested by third party providers.

Q13: At the time of the 2010 asbestos inspection and 2015 asbestos update inspection materials such as brick and mortar, concrete masonry unit (glazed or otherwise) and mortar, concrete floors, and ceramic tiles might not have been on anyone’s radar as suspect for the presence of asbestos. Is the State of Wyoming Asbestos Program requiring these materials to be considered suspect for asbestos and therefore sampled for lab analysis?

A13: Sheridan 2019 management plan shall be provided. All other regulatory requirements will be on the contractor to investigate and comply with.

Q14: Are we responsible for testing suspicious areas? If hazardous material is found, will it be considered an unforeseen site condition?

A14: Testing, YES. Request for Change Order for mitigation shall pre presented to contracting for processing.

Q15: Have any of the exterior materials being impacted been included in the previous asbestos inspections (for example door frame caulking, stucco, brick, and mortar if applicable)?

A15: Sheridan 2019 management plan shall be provided.

Q16: Will we need containment if we are switching out hardware only?

A16: If the hardware replacement does not produce a considerable dust concern, above the use of HEPA vacuum or other methods of control, then no full containment is required in Non-patient care areas only. Patient care areas will require containment for construction activities.

Q17: Will you be providing Specifications for this project?

A17: No. all information is provided in the SOW.

Q18: Can you provide the most current Asbestos – Lead paint report for the Exterior Door Openings, especially the outer bldgs... not attached to the main hospital? If there are no current reports are we to assume the paint, caulking, mortar is hot?

A18: Asbestos report will be provided. There is no exterior lead report for the facility. All buildings constructed before 1980 shall be suspect to having lead.

Q19: Some of the exterior storefront type doors requiring PACS have no practical wall surface to mount a card reader. Is a mullion mounted reader acceptable in these locations?

A19: No PACS installation for this project.

Q20: Is surface mounted raceway and or conduit acceptable in locations where the fishing of walls isn't practical?

A20: Yes, however all efforts to phish in walls should be attempted first.

Q21: Since this is access control, does the multi conductor cable need to be in a continuous conduit from nearest IT closet to each door?

A21: Conduit.

Q22: Building number 55. Has no IT closet. There is a ¾” conduit that stubs up near the front entrance door. Where/what building is feeding building 55. Is there another pathway to this closet?

A22: B55 fed by B36 across the street.

Q23: Building 1, door number B1-106 already has PACS. Will this be deleted?

A23: N/A, There is no PACS installed for this project.

Q24: Building 8, door number B8-235 already has PACS. Will this be deleted?

A24: N/A, There is no PACS installed for this project.

Q25: Buildings 2, 31, 41, 42, and 79: Where is the IT closet?

A25: Full set of plans will be provided for location of OIT closets.

Q26: Installing Pacs on automatic sliding doors – does the VA simply want open activation for the existing doors?

a. Or do they want the doors to electro-mechanically lock the sliding operation? Most of the automatic sliding doors are old enough that factory locking solenoid devices are not available, or not supported with the analog control boards. Should we plan on replacing all of the old automatic sliding doors?

b. Does the VA want to lock the breakout function of the sliding doors, with push pad availability to egress out of the doors from the unsecured side. If so, this will require new doors in all sliding applications. Please confirm replacement or give acceptable locking devices allowed for retrofit.

A26: Current configuration to remain. No PACS application.

a. N/A

b. Current configuration.

Q27: Installing PACS on swinging doors

a. Are there any doors that would require delayed egress functioning? for NEW doors - typical PACS installation would have a storeroom function outside lock function. However, until the PACS is activated, the door would be locked 100% of the time.

b. Does the VA want to have a classroom function (unlockable) installed instead?

c. if the current mechanical locking hardware is classroom or entry function (unlockable) does the VA want locked (storeroom function) hardware to be installed even though the PACS system is non functional and would create a hassle of needing keys for every entry? or would this be handled AFTER the PACS is functioning?

d. Since Maglocks would technically meet the definition of a PACS locking device, does the VA want to specify for each door location what type of locking device and function they would want?

e. PACS clarification for the Request to Exit function of a PACS system. Does the VA want RX switches in hardware when it’s replaced, or are motion sensing REX devices preferred at all locations?

f. Often the Head-in-system PACS provides power through it’s own devices – do we need to provide power supplies for each device or assume the remaining parts of the PACS system to be installed at a later date will provide the power?

g. Is a Door position switch required part of this project for each door requiring PACS?

A27: PACS IS NOT BEING INSTALLED WITH THIS PROJECT. DOORS AS INDICATED NEED TO BE “PACS READY” PLEASE READ SOW.

a. N/A

b. N/A

c. N/A

d. N/A

e. N/A

f. N/A

g. N/A

Q28: If a fire door/frame is simply missing a label, is certified 3rd party fire door field labeling allowed? 10312003 is just one of the doors that would pass an inspection and abled to be field labeled.

A28: Yes. If all aspects of that rating are consistent.

Q29: Fire doors with large bottom gaps such as 10312000 and 10312005 swing open onto uneven “porch sloped” floors. The doors have large gaps shut, while open they have little gap under the door. There is no “door” solution to this problem unless a new door was installed out of level and plumb for it to swing UP over a heaved floor. Will the VA acknowledge the floor must be leveled to fix this issue? Or will these doors (and other old porch openings with sloped floor) be taken off the project to be handled on a flooring project?

A29: If no door correction possible, will be removed for flooring correction.

Q30: Please Confirm Deletion of Doors B64-2-C102, B64-105, B1-106, B8-235 from the project – these were discussed during the walk through - to be confirmed deletion.

a. 10312060 should pass inspection currently. Does not rub, has good gaps for a fire door. Doors also latch just fine – should this opening be deleted?

A30: Confirmed.

a. Contractor to submit justification for door passing in current state with specific reference to deficiency stated in SOW.

Q31: 10312067/10312068 are fire doors that shown on the plan pages to have major damage, with exposed mineral core “doors to be replaced”. We could not find any damage. Doors do not appear to need replacing. I believe this pair to be confused with another opening. Armor plates are without UL stamp is all we could find. If we can repair with installing proper parts will that be sufficient for this opening?

A31: Alternate correction is acceptable if final door rating is achieved.

Q32: 10312043 shows the walls/frame/door as having a N/A rating yet wants NFPA excessive clearances solved. Please clarify ratings required or deletion of the door from project

a. Please provide fire alarm drawings for each stairwell door that are required to unlock upon activation of fire alarm

b. Please provide the location of the fire alarm panel in each building that requires a door to be unlocked upon activation of the fire alarm.

c. Please confirm this contract is to provide door hardware only and Fire alarm will be performed in another contract.

A32: Door needs to meet rating and correct deficiency.

a. Fire Drawings will be provided.

b. Fire Panel location will be provided.

c. Fire alarm is not in this contract.

Q33: Appendix A is provided and lists deficiencies of doors but does not outline any scope for correction. Are we to replace all doors and frames, or correct the deficiencies?

A33: Contractor to correct the deficiencies.

Q34: If we are just correcting the deficiencies, we will need direction on how to correct the deficiency. For example, are we adding labels and lubricating mechanisms, or replacing?

A34: Contractor is to have capability of correcting Fire deficiencies per NAICS code description.

Q35: Drawings are also unclear on the scope to be performed on this contract. Most notes state “install PACS”, but no information is given about the PACS system, and no details to price.

A35: NO PACS installation. Drawings are for reference, follow appendices in SOW.

Q36: No specifications were provided-If you can supply the specifications for the SOW, including the PACS, hardware, and any hollow metal frames needing to be replaced.

A36: No Specifications, only deficiencies to be corrected. NO PACS install.

Q37: Reference Drawing 2 of 60 A-601 Detail B1-106: B1-106 deficiencies state the door requires a push bar; However, the repair notes say install PACS? Does this mean the contractor is to install a new push bar?

A37: “install PACS “ is an indication of a future PACS location. There is NO PACS installed with this project at this time.

Q38: Reference all drawings with repair Notes: Install PACS

a. Please provide a hardware schedule for each door. Examples:

# of Door Contacts # of Rollup Door Contacts # of Card Readers # of Electric Strikes # of Request to Exits # of Electric Panics W/ Integral REX # of REX for Existing Electric Panic # of Electric Panics # of Electric Mortise Hinge # of Electric Continuous Hinge # of lockdown Buttons # of Power Transfer Devices # of Electronic Latches

b. Is a new access control panel required for each building? If so, please provide the location.

c. If an access control panel is required, where will the 120V dedicated circuit come from for each building?

d. Will surface mounted wire molding be acceptable for new power to the access co

e. Who is the campus’s current access control provider?

f. Please provide the type and manufacturer for new card readers if required.

A38: PACS IS NOT BEING INSTALLED WITH THIS PROJECT. DOORS AS INDICATED NEED TO BE “PACS READY” PLEASE READ SOW.

a. N/A

b. N/A

c. N/A

d. N/A

e. N/A

f. N/A

Q39: Reference page 6 of 63 Paragraph j Third Party Reviewer: Please provide a specification detailing what tests are to be performed by the 3rd party reviewer for this specific project.

A39: Third party Fire reviews.

Q40: Reference page 7 of 63 Item 3 Phasing:

a. Door assessment will have to be performed by the VA in-order to provide a firm fixed price.

b. Once doors are modified for new PACS hardware they will no longer be fire rated doors. Are all frames and doors to be replaced?

c. Are the fire doors and frames with “No rating specified” actually fire rated and just need new labels with the rating?

d. Will the VA be responsible for doors listed with excessive signage?

A40: Contractor to correct all aspects of deficiencies.

a. Contractor shall refer to the SOW deficiency list for bids.

b. Doors are to be PACS ready with cabling serviced looped above and cabling routed back to the nearest designated OIT closet.

c. Doors need to be confirmed as fire rated and labeled accordingly.

d. Contractor to correct all aspects of deficiencies.

Q41: Is the contractor responsible for the running of electric from exit devices to the control panel?

A41: Contractor responsible to correct deficiencies listed in SOW.

Q42: Is the contractor responsible for the connection/interfacing of any hardware to the PACS system or any other software?

A42: No

Q43: Are quotes to be based strictly on the Door Repair Location Plan & Schedule section Deficiencies?

A43: Yes, as per the SOW Appendices.

Q44: Is there a Manufacture for the Fire/Exit Hardware that the VA prefers?

A44: No.

Q45: When written up as Tramway (Requires Push Bar Option for Tramway Lockdown Capabilities), does that mean the VA is requesting a Fire/Exit Device with access control capabilities?

A45: No Access control for this contract.

Q46: Will a new wage determination will that be posted ?

A46: Wage Determination WY20240014, contained in the RFP, is the current Wage Determination. If a new Wage Determination is issued prior to award, it will be incorporated into the resultant contract?

Q47: The SOW indicates that the PAC’s Card Reader Security System will be provided and installed by your security contractor. This contractor usually provides all cabling, devices, panels, and power required to operate their system. In an attempt to bring this project cost in closer to your budget, this solicitation should include just conduit, boxes, and door hardware only. Please confirm.

A47: Only composite cabling and the associated elements to route back to the OIT closet are required.

Q48: The SOW indicates that a “3rd Party Reviewer” is required to:

a. Test & balance the HVAC systems. No modifications to the HVAC system is specified in this solicitation. Please confirm no HVAC system modifications/testing is required in our proposal.

b. Recertification of Medgas Systems. No modifications to the Medgas System is specified in this solicitation. Please confirm no Medgas system modifications/recertification is required in our proposal.

c. Test the Fire Alarm System. No modifications to the Fire Alarm system is specified in this solicitation. Please confirm no Fire Alarm system modifications/testing is required in our proposal.

A48: No fire alarm testing is required.

a. No HVAC.

b. No MEDGAS.

c. No fire alarm testing.

Q49: The SOW indicates that there are fire sprinklers to be relocated “as part of this project”, however no sprinkler modifications are shown/specified on the Construction Drawings. Please confirm no Fire Sprinkler modifications/testing is required in our proposal.

A49: No Sprinkler testing or modification.

Q50: Appendix “A” has numerous doors indicating a deficiency of “Excessive undercut”. Please confirm you would like these doors replaced.

A50: Doors must conform to Fire requirements.

Q51: Appendix “A” notes doors with “excessive clearance at the top and latch”. Please confirm the VA wants to replace both the door and frame at these locations.

A51: Contractor to correct deficiency per list in SOW by means known.

Q52: Appendix “A” notes “No UL listing on kick plate”. Please confirm the VA wants the Kick Plate replaced.

A52: Replace

Q53: It has come to our attention that the VA has a door hardware specialist that is only accepting specific types of door hardware at new/modified doors. Please provide the VA required door hardware.

A53: High venerability areas such as OIT rooms and med rooms will be equipped with PACS. For these rooms, we use electronic mortise locks with a deadbolt feature. The interior has a thumb release for the deadbolt.

Q54: Appendix “B” notes doors requiring work for “PACS Access Ready”. The doors listed must include the required door hardware and low-voltage raceway for the card reader and door hardware only. Please confirm the PACS system complete, will be issued under a separate contract with the VA.

A54: PACS system will not be installed with this contract.

Q55: Appendix “C” notes the possibility of ACM and lead paint in our area of construction. Please confirm we are required to include testing only of suspect material, all abatement will be completed under a change order or separate contract.

A55: Testing is on the contractor. Mitigation will be under a modification.

Q56: Can we review the asbestos report that was generated for this project?

A56: Report will be provided.

Q57: Can we use wire mold, or other conduit to run cable when appropriate?

A57: Only if no other methods are practical.

Q58: Do any of the doors need cable run into and through jams? If so, some jams are solid and some steel jams are grouted.

A58: Cable will be serviced looped near and above doors in question.

Q59: When walls are damaged and repaired, does the entire wall need to be painted to the closest wall break?

A59: Yes.

Q60: As per ICRA, would each door work area need to be contained?

A60: If any significant dust producing activities are being done, the door will need containment.

See attached document: 10 TY-001thruTY-G-1 - Security-PACS.

See attached document: B86-3rd FL Life Safety Drawing.

See attached document: Bldg 6.

See attached document: Bldg 8.

See attached document: Bldg 71 71N.

See attached document: Bldg 87.

See attached document: Sheridan VAMC - 2019 Asbestos Management Operations Plan_FINAL.

See attached document: B1 - 26187111 Asbestos and Lead Paint Survey Report.

See attached document: FACP Locations.

Project 666-22-109 Door Upgrades for Security and Fire at Sheridan Veterans Administration Medical Center in Sheridan, WY 82801.