Final Site Visit Meeting Document with Notes.pdf

Pre-Bid Meeting

FOR

575-19-101 Urgent Care Renovation

The contractor is to provide all labor, equipment, materials, and supervision required to complete the Urgent Care Renovation in the Emergency Department space in building 1 and the drive-through ambulance entrance at the Grand Junction VA campus as outlined in the Statement of Work and associated documents.

All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess fuel generated during completion of this work.

Location: Grand Junction VA Campus

Introductions: Lance Davis, CO, Angel Waalkes CS and Rojelio Chavez COR

Site Visit:

• The pre-bid meeting/site walk is not mandatory. Keep that in mind as we may receive bids from companies that may not present be today.

• Questions during site visit must be written down and submitted to the Contract Specialist to provide answers in an amendment to all interested parties.

Pertinent Dates:

• Questions are due by 12:00 PM (Noon) Mountain Time (MT) January 26, 2024. Any questions submitted after this time will not be reviewed or answered. Please submit to Angel Waalkes at angela.waalkes@va.gov

• We’ll get the answers back to you timely.

• Bids are due on February 7, 2024 no later than 2:00 PM MT. Submit via email to Angel Waalkes at angela.waalkes@va.gov.

Site Visit Guidelines:

• Prospective offerors are prohibited from attempting to gain information by inquiring with VA employees about the project other than through written questions submitted to the Contract Specialist.

• Prospective offerors are prohibited from visiting the site other than through formal invitation by the Contracting Officer or Contract Specialist.

• Attendees of the walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.

• A couple other items – Keep in mind you are in a hospital environment; please don’t ask the people in the hospital any questions as you won’t know who they are or what role they are in while at the hospital. Whether that is an employee, patient, or visitor. All VA campuses are tobacco free, including but not limited to, smokeless tobacco and vaping.

Solicitation Information:

• Confirmation of construction range: between $5,000,000 and $10,000,000.

• Bid Guarantee & Payment/Performance Bonds: are required as outlined in the solicitation.

• Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.

• VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package. Just a reminder, this is required when you submit your bid package.

mailto:angela.waalkes@va.gov mailto:angela.waalkes@va.gov

• Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 421 days.

Post Award Compliance:

• Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor.

The contractor shall submit their weekly certified payrolls with their monthly invoice.

• Remember, if you have ANY questions, please submit them in writing to me at angela.waalkes@va.gov

Thank you for showing up for this walk-through and for supporting our veterans.

Notes During Pre-Bid Meeting:

• Pictures were allowed during the site visit. Please lease staff and patients out of your pictures.

• When the hospital was entered, there were two groups of 6 with the reminder the groups of attendees would wait outside the ER.

• The ER was expecting lots of visitors.

• Outside the ER:

- Went into the electrical room. Once completed, attendees were asked to make their way back outside.

- At that time, if attendees wanted to visit the roof, they were asked to go up the ladder and then return back to the mustering area.

- While attendees waited to go inside the hospital, they were asked to review the ambulance bay.

- Both groups were walked the same route and entered into ER 1.

- Walked to the Clean Utility room, small IT closet, restroom, dirty closet, ER 1, and break room, and electrical to exit.

- Verbally announced room 2625 is unavailable (on that day) and pictures will be posted.