36C25924Q0728 0002_1.docx
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- Solicitation number
- 36C25924Q0728
About this file
This document is a Q&A regarding Solicitation #36C25924Q0728 for Medical Gas & Vacuum Maintenance & Repair Services. This is a follow-on requirement previously awarded to Medical Air Testing & Service, Inc. under contract 36C25920P0531. The contract is for a base year plus four option years, with funds obligated annually. Key details include:
The solicitation requires annual medical gas and vacuum system inspections, semi-annual preventative maintenance, repair services, emergency diagnosis and repairs, new construction testing, and training of VA personnel. Pricing is provided for the base year and each option year. The submittal due date has been extended to 5:00pm MST on Friday, September 27, 2024. The solicitation notes limitations on subcontracting and answers other questions related to the scope of work and pricing.
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| 36C25924Q0728 0003_1.docx | DOCX document | |
| 36C25924Q0728 0003.docx | DOCX document | |
| 36C25924Q0728 0002.docx | DOCX document | |
| 36C25924Q0728 0001_1.docx | DOCX document | |
| Med Gas outlet inventory.pdf | ||
| 36C25924Q0728 0001.docx | DOCX document | |
| 36C25924Q0728_1.docx | DOCX document | |
| 36C25924Q0728.docx | DOCX document |
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Text version
Q&A Solicitation # 36C25924Q0728
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
36C259-24-AP-4897
660-25-1-5056-0002
36C259 Department of Veterans Affairs Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
36C259 Department of Veterans Affairs Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders
36C25924Q0728 09-19-2024
X
X
9/27/2024 5:00pm MST
LOA# 660-3650162A1-5056-854100-2543 010050100
The purpose of this amendment is to answer additional questions received and to extend the submittal due date.
Please see continuation pages regarding questions received and corresponding answers.
The submittal due date has been extended. All offers must be sent to heather.clemons@va.gov and received no later than 5:00pm MST on Friday, September 27, 2024.
All other terms and conditions remain the same.
Questions and Answers below are referencing RFQ 36C25924Q0728:
Q. Is this a new or follow-on requirement? If a follow-on, who is the incumbent and what is the contract number?
A. This is a follow-on base plus four (4) option years requirement. This was previously awarded to Medical Air Testing & Service, Inc. under 36C25920P0531.
Q. Can you clarify what is meant by 'Base Year' and 'Option Year' in regards to when the contract has begun? Does that mean VA Salt Lake will decide year by year whether they would like to continue?
A. The intent is to continue the contract for the full 5 years but funds are obligated one fiscal year at a time by the VHA. Each year there is a review process to ensure needs are met, but our intent would be to continue utilizing the product for a full 5 years.
Q. 'Funding available for the procurement' is often mentioned. Would it be possible to know how much funding is available for this procurement?
A. Funds are obligated each fiscal year to meet the specified amount within the contract. We have to validate each fiscal year that the funds are provided and available and are tied to our budget.
Q. Are any additional documents besides the RFQ required to be submitted?
A. Yes, see E.3 52.212-2 EVALUATION regarding Special Standards of Responsibility (SSR).
Q. Is a site visit mandatory?
A. No, a site visit is not mandatory.
Q. Are there limitations to subcontracting?
A. Yes, please review sections: C.6 VAAR 85.219-14 Limitations On Subcontracting.
Q. How many inlets and outlets does this facility have?
A. Attached is the inventory from FY23. This inventory does not include the pumps and generation equipment that was listed on the SOW.
Q. Line Item: 0001: Annual Medical Gas & Vacuum System Inspection – Does this include the 30 patient terminal discrepancy repairs (Parts & Labor)?
A. Repair or Rebuild of 30 patient terminals identified from annual testing report identified as discrepancies that need to be corrected within 45 days from finding.
Q. Line Item: 0002: Semi Annual inspection and preventive maintenance – Does this include Semi-Annual inspection and preventive services (Labor) on all source equipment listed? Or does it include Parts to perform said services?
A. This should be 3 quarterly PM’’s on source equipment and 1 annual PM’s on source equipment.
Q. Line Item: 0003 Repair Services and parts for issues discovered during preventive maintenance and annual inspection - $10,000 - What does this include? Does this apply to repairs found while performing the annual testing of the systems including all gas outlets, alarms, etc.. in all buildings? Does this apply to just preventive maintenance inspections on source equipment: semi-annual and annual? Does this apply to correcting Code discrepancies identified while performing the annual inspection of the medical gas systems?
A. Does this apply to just preventive maintenance inspections on source equipment: semi-annual and annual. This is what we should be referring to but the cost would be more like 40K and remove the annual inspections piece. Code correction not included as those are base by base findings.
Q. Line Item: 0004 Emergency Diagnosis and repairs in accordance of SOW – Does this only include emergency call out labor & parts for emergency services & repairs? Or does this just include Labor for unscheduled emergency calls? (I broke out these different levels of emergency calls on my quote I built as per request). Does this include the repair of 30 patient outlet terminals (Parts & Labor) that have medical gas?
A. The bidder should bid this at daytime rates at 240 hours the VA will address anything after that at a different time.
Q. What line item do you want me to place the costs associated with performing all the medical gas verification inspections for the facility listed in the S.O.W. - General Requirements (#5)? And how many verification inspections will be needed to be performed annually?
A. This should be a 5th Line item as this deals strictly with new construction testing (see revised PRICE COST SCHEDULE attached).
Q. Lastly, What line item do you want me to place the cost for the training listed in the S.O.W. General Requirements (#7)? There is no listing of training on the price cost schedule.
A. This should be a 6th line item as its not captured in the other line items (see revised PRICE COST SCHEDULE attached).
B.3 PRICE/COST SCHEDULE
POP: Base Year October 1, 2024 – September 30, 2025
| CLIN |
| DESCRIPTION OF SERVICES |
| QTY |
| U/I |
| UNIT PRICE |
| TOTAL AMOUNT |
| 0001 |
| Annual Medical Gas and Vacuum System Inspection in accordance with the Statement of Work. |
Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025
| 1 |
| YR |
| $_________ |
| $_____________ |
| 0002 |
| Semi-Annual inspection and preventative maintenance in accordance with the Statement of Work. |
Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025
| 2 |
| EA |
| $_________ |
| $_____________ |
| 0003 |
| Repair Services and parts for issues discovered during preventative maintenance and annual inspection in accordance with the Statement of Work. Pricing to be adjusted via modification as needed. |
Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025
| 1 |
| YR |
| $10,000.00 |
| $10,000.00 |
| 0004 |
| Emergency diagnosis and repairs in accordance with the Statement of Work. Maximum of 240 annual hours. |
Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025
| 240 |
| HR |
| $_________ |
| $_____________ |
| 0005 |
| New construction testing in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025
| 1 |
| EA |
| $_________ |
| $_____________ |
| 0006 |
| Training of VA personnel in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025
| 1 |
| EA |
| $_________ |
| $_____________ |
POP: Option Year 1 July 1, 2025 – June 30, 2026
| CLIN |
| DESCRIPTION OF SERVICES |
| QTY |
| U/I |
| UNIT PRICE |
| TOTAL AMOUNT |
| 1001 |
| Annual Medical Gas and Vacuum System Inspection in accordance with the Statement of Work. |
Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026
| 1 |
| YR |
| $_________ |
| $_____________ |
| 1002 |
| Semi-Annual inspection and preventative maintenance in accordance with the Statement of Work. |
Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026
| 2 |
| EA |
| $_________ |
| $_____________ |
| 1003 |
| Repair Services and parts for issues discovered during preventative maintenance and annual inspection in accordance with the Statement of Work. Pricing to be adjusted via modification as needed. |
Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026
| 1 |
| YR |
| $10,500.00 |
| $10,500.00 |
| 1004 |
| Emergency diagnosis and repairs in accordance with the Statement of Work. Maximum of 240 annual hours. |
Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026
| 240 |
| HR |
| $_________ |
| $_____________ |
| 1005 |
| New construction testing in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026
| 1 |
| EA |
| $_________ |
| $_____________ |
| 1006 |
| Training of VA personnel in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026
| 1 |
| EA |
| $_________ |
| $_____________ |
POP: Option Year 2 July 1, 2026 – June 14, 2027
| CLIN |
| DESCRIPTION OF SERVICES |
| QTY |
| U/I |
| UNIT PRICE |
| TOTAL AMOUNT |
| 2001 |
| Annual Medical Gas and Vacuum System Inspection in accordance with the Statement of Work. |
Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027
| 1 |
| YR |
| $_________ |
| $_____________ |
| 2002 |
| Semi-Annual inspection and preventative maintenance in accordance with the Statement of Work. |
Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027
| 2 |
| EA |
| $_________ |
| $_____________ |
| 2003 |
| Repair Services and parts for issues discovered during preventative maintenance and annual inspection in accordance with the Statement of Work. Pricing to be adjusted via modification as needed. |
Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027
| 1 |
| YR |
| $11,025.00 |
| $11,025.00 |
| 2004 |
| Emergency diagnosis and repairs in accordance with the Statement of Work. Maximum of 240 annual hours. |
Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027
| 240 |
| HR |
| $_________ |
| $_____________ |
| 2005 |
| New construction testing in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027
| 1 |
| EA |
| $_________ |
| $_____________ |
| 2006 |
| Training of VA personnel in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027
| 1 |
| EA |
| $_________ |
| $_____________ |
POP: Option Year 3 July 1, 2027 – June 14, 2028
| CLIN |
| DESCRIPTION OF SERVICES |
| QTY |
| U/I |
| UNIT PRICE |
| TOTAL AMOUNT |
| 3001 |
| Annual Medical Gas and Vacuum System Inspection in accordance with the Statement of Work. |
Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028
| 1 |
| YR |
| $_________ |
| $_____________ |
| 3002 |
| Semi-Annual inspection and preventative maintenance in accordance with the Statement of Work. |
Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028
| 2 |
| YR |
| $_________ |
| $_____________ |
| 3003 |
| Repair Services and parts for issues discovered during preventative maintenance and annual inspection in accordance with the Statement of Work. Pricing to be adjusted via modification as needed. |
Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028
| 1 |
| YR |
| $11,576.25 |
| $11,576.25 |
| 3004 |
| Emergency diagnosis and repairs in accordance with the Statement of Work. Maximum of 240 annual hours. |
Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028
| 240 |
| HR |
| $_________ |
| $_____________ |
| 3005 |
| New construction testing in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028
| 1 |
| EA |
| $_________ |
| $_____________ |
| 3006 |
| Training of VA personnel in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028
| 1 |
| EA |
| $_________ |
| $_____________ |
POP: Option Year 4 July 1, 2028 – June 14, 2029
| CLIN |
| DESCRIPTION OF SERVICES |
| QTY |
| U/I |
| UNIT PRICE |
| TOTAL AMOUNT |
| 4001 |
| Annual Medical Gas and Vacuum System Inspection in accordance with the Statement of Work. |
Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029
| 1 |
| YR |
| $_________ |
| $_____________ |
| 4002 |
| Semi-Annual inspection and preventative maintenance in accordance with the Statement of Work. |
Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029
| 2 |
| YR |
| $_________ |
| $_____________ |
| 4003 |
| Repair Services and parts for issues discovered during preventative maintenance and annual inspection in accordance with the Statement of Work. Pricing to be adjusted via modification as needed. |
Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029
| 1 |
| YR |
| $12,155.06 |
| $12,155.06 |
| 4004 |
| Emergency diagnosis and repairs in accordance with the Statement of Work. Maximum of 240 annual hours. |
Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029
| 240 |
| HR |
| $_________ |
| $_____________ |
| 4005 |
| New construction testing in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029
| 1 |
| EA |
| $_________ |
| $_____________ |
| 4006 |
| Training of VA personnel in accordance with the Statement of Work. To be adjusted via modification as needed. |
Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029
| 1 |
| EA |
| $_________ |
| $_____________ |
| BASE YEAR TOTAL |
| $ |
| OPTION YEAR 1 TOTAL |
| $ |
| OPTION YEAR 2 TOTAL |
| $ |
| OPTION YEAR 3 TOTAL |
| $ |
| OPTION YEAR 4 TOTAL |
| $ |
| GRAND TOTAL BASE PLUS 4 |
| $ |
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