36C25924Q0404.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Jesus A. Villegas jesus.villegas@va.gov

PLACE OF PERFORMANCE

Office of Community Care

Denver Federal Center

Building 44

Lakewood CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Document Destruction and Shred Bins for the Federal Center Building 44 for Station 135

Combined Synopsis/Solicitation for Document Destruction and Shred Bins for the Federal Center Building 44 for Station 135 I. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

II. Solicitation number 36C25924Q0404 is issued as a request for quote (RFQ).

III. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.

IV. This acquisition is set-aside for 100% Small Disabled Veteran Owned Small Business (SDVOSB) Set- Aside. The North American Industry Classification System (NAICS) code is 561990 – All Other Support Services with a small business size of $16.5 Million. The PSC is R614 – Support – Administrative: Paper Shredding

V. Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of the Department of Veterans Affairs Office of Integrated Veteran Care at the Federal Center Building 44 in Lakewood, CO 80215. They are seeking to procure services in accordance with the Statement of Work (SOW) and Line Items. The Contractor shall price for aiding the Office of Integrated Veteran Care (IVC) and will be responsible for the collection and final destruction of all sensitive information – particularly Personally Identifiable Information (PII) – placed in the contractors labeled and supplied recycling bins throughout the facility.

VI. All interested Small Disabled Veteran Owned Small Businesses (SDVOSB) shall provide quotations for the services outlined in Attachment 1 - Statement of Work (SOW), Line Items found in Attachment 2 – Line Items. Pricing will be per bin for 52 weeks to be billed monthly in arrears no later than the 10th. Minium number of bins will be 3 bins per week; Maximum of 5 bins per week.

VII. Place of performance for this project is The Department of Veterans Affairs Office of Integrated Veteran Care (IVC) at the Federal Center Building 44 in Lakewood, CO 80215. Located West of 6th Avenue and Kipling Street, Lakewood, CO 80225. Period of performance has a one-year base period, with four (4) one-year option periods.

VIII. The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

OFFER SUBMITTAL INSTRUCTIONS:

1. Offeror shall submit offers by Due Date/Time specified in section XVI. Late quotes will not be considered.

1. Offeror shall acknowledge all amendment acknowledgements as part of their quote.

1. Offeror shall submit the completed Price/Cost Schedule Table from Attachment 2; Pricing will be per bin for 52 weeks to be billed monthly in arrears no later then the 10th.

1. Technical Capability Documents to include NAID certification or ability to satisfy the standards outlined in VA Directive 6371 Appendix A

1. The quote shall include 3 relevant past performances evaluations with a rating of “Satisfactory” or higher along with their quote.

1. Completed Attachment 3 -852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction

Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered con-compliant and eliminated from evaluation.

(End of Provision) IX. The provision at 52.212-2 Evaluation – Commercial Services applies to this acquisition.

Addendum to 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers based on price and other non-priced factors. Evaluation of quotes will be conducted utilizing Simplified Acquisition Procedures in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers, using comparative evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation.

Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information below, as well as the items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, shall be considered non-compliant and your quote may be removed from the evaluation process.

a) Technical Capability - Technical Capability Offerors shall submit documentation illustrating a clear description of the management methodology that will be used for executing the effort described in the Statement of Work (SOW). This description shall include staffing approach, Contractor personnel security requirements, liquidated damages for data breach, security training, and background investigation stated in the Statement of Work (SOW). Considerations, meeting deliverable deadlines, identifying, and managing risks, identification of all planned facilities to be used in support of the effort, and details of how the proposed effort will be assigned within the corporate entity and among any proposed subcontractors. Contractor must be a National Association for Information Destruction (NAID) certified, bonded, and insured contractor (and its subcontractors or third parties) for paper/printed media destruction who has contracted to provide sufficient reasonable safeguards to protect the temporary paper records until final destruction has been completed; or a non-NAID-certified contractor (and its subcontractors or third parties) who can satisfy the standards outlined in VA Directive 6371 Appendix A. There is an eight (8) page limit, any pages after page 8 will not be evaluated.

b) Price - The Government will evaluate the price schedule submitted by each offeror. Price schedule is pricing per description for line item per option period.

c) Past Performance - The quote shall include 3 relevant past performances evaluations with a rating of “Satisfactory” or higher along with their quote. The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. If an offeror has no record of relevant past performance record or if information is not available, they will not be rated favorably or unfavorably.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(d) Acceptance of Offer: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

X. FAR 52.212-3 – OFFERORS REPRESENTATION AND CERTIFICATIONS – COMMERCIAL ITEMS

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

XI. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS and COMMERCIAL SERVICES (September 2023), applies to this requirement.

Addendum to XI. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERIAL ITEMS AND SERVICES (September 2023)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

52.219-27 Notice of Set-Aside for, or Sole-Source Award to Service-Disabled Veteran-Owned Small Business (SDVOS) Concerns Eligible under the SDVOSB Program. (FEB 2024)

852.204-70 Personal Identify Verification of Contractor Personnel (MAY 2020) 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (NOV 2022) 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (NOV 2022)

XII. FAR 52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (DEC 2022), apples to this requirement. The additional clauses below are incorporated by reference.

52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (June 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

52.219-28, Post Award Small Business Program Representation (Mar 2023) (15 U.S.C 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2020) (29 U.S.C. 793).

52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-13, Restrictions on Certain Foreign Purchases (Jan 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

52.222-55, Minimum Wages Under Executive Order 13658 (Jan 2022).

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 202022) (E.O. 13706).

XIII. Additional contract requirement(s) or terms and conditions. Contractor must be a National Association for Information Destruction (NAID) certified, bonded, and insured contractor (and its subcontractors or third parties) for paper/printed media destruction who has contracted to provide sufficient reasonable safeguards to protect the temporary paper records until final destruction has been completed; or a non-NAID-certified contractor (and its subcontractors or third parties) who can satisfy the standards outlined in VA Directive 6371 Appendix A.

XIV. This is not a Defense Priorities and Allocations System (DPAS) rated requitement.

XV. Offers are due on May 14, 2024, at 14:30 MST. All questions/inquiries must be submitted to the Contracting Specialist via electronic mail (e-mail) not later than May 09, 2024, at 14:30 MST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

XVI. Submit offers or any questions to the attention of Jesus A. Villegas via email to: jesus.villegas@va.gov.

See attached documents:

· Attachment 1 - Statement of Work -Shred Sevice and Bins.

· Attachment 2 - Line Items - Document Destruction and Shred Bins - Station 135.

· Attachment 3 - 852.219 75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction.

Combined Synopsis/Solicitation Notice