S04 - Site Visit Meeting Doc 12.12.docx

Pre-Bid Meeting

FOR

666-24-122 B64 Converted to Wireless Thermostats

The contractor is to provide all labor, tools, materials, equipment, and supervision required to replace the existing HVAC temperature sensors in Building 64 of the Sheridan VA Medical Center as outlined in the Statement of Work and associated documents.

All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess fuel generated during completion of this work.

Location: Sheridan VA Medical Center.

Introductions: Josiah Benton CO, Sylwia Zak CS, and Lenny Spaulding COR Site Visit:

· The pre-bid meeting/site walk is not mandatory.

· Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.

Pertinent Dates:

· Questions are due by December 15, 2023, before 1 pm, MT. Any questions submitted after this time will not be reviewed or answered. Please submit to Sylwia.Zak@va.gov

· Bids are due on December 29, 2023, no later than 11:00 AM MT. Submit via email to Sylwia.Zak@va.gov.

Site Visit Guidelines:

· Prospective bidders are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.

· Prospective bidders are prohibited from visiting site other than through formal invitation by Contracting Officer.

· Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.

Solicitation Information:

· Confirmation of construction range: between $25,000 and $100,000.

· Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.

· VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package.

· Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 120 days.

Post Award Compliance:

· Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor. The contractor shall submit their weekly certified payrolls with their monthly invoice.