36C25923Q0834_1.docx

STATEMENT OF WORK

2014 AMBULATORY CARE, DENTAL, STAIRWAY, IT CLOSETS PROJECT

PROJECT NO. 442-14-06S

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923Q0834 X 09-01-2023 442-23-006 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Jason Rankin Jason.Rankin@va.gov

Jason Rankin 303-712-5755 The contractor shall furnish all labor, equipment, materials, and supervision for the Warehouse Shelving and Floor Repair at the Cheyenne, WY VAMC, located at 2360 East Pershing Blvd. Cheyenne, WY 82001

Project magnitude: between $100,000 and $250,000. The NAICS code is 236220- Small Business size standard is $45 M

Important N otice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Ve teran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

All questions in relation to this solicitation must be submitted in writing via e-mail to jason.rankin@va.gov and received no later than 0 9-12-2023 at 10AM MDT.

A site visit will be held on 09-07-2023 at 10:30 AM MDT. Please meet in building 11 2nd floor conference room.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes 09-18-2023 at 10AM. MDT. Email t o Jason.Rankin@va.gov.

Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project.

Offers received in any other format will result in the offeror's proposal not receiving further consideration.

A hard copy bid bond must be received at the address listed in block 7 and via email prior to the closing date and time.

To avoid proposal rejection, proposal packages shall include the following: past performance/PPQs, pricing, signed VAAR 852.219-75 LOS certification, special standards of responsibility (OSHA/EMR) and bid bond (if >$150,000).

Proposals from non-verified SDVOSB contractors will also be rejected. Please see instructions to offerors.

X X 52.211-10 X

10:00 AM

MDT

09-18-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE

NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND

TITLE OF PERSON AUTHORIZED TO SIGN OFFER

20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN

COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 Statement of Work

Page 1 of Page 1 of Project: 442-23-006 Project Name: Warehouse Shelving and Floor Repair Project Scope

1. Purpose

The purpose of this Statement of Work (SOW) is to modify and refresh the warehouse space in building 12 at the Cheyenne VA Medical Center. This project is located at the Cheyenne VA Medical Center Campus at 2360 East Pershing Blvd., Cheyenne WY, 82001. All local and federal standards and requirements shall be met. All outages and shutdowns shall be closely coordinated with the Contracting Officer Representative (COR) with minimum 14-day notice.

2. Project Requirements

The expectation for this project is to successfully facilitate the modify and refresh of the warehouse and shipping and receiving space in building 12. All work shall be planned and scheduled to minimize the construction activity impact on the operation of the warehouse and medical center. All work shall be conducted with strict adherence to Cheyenne Medical Center and Veteran’s Health Administration regulations and dust mitigation requirements.

1. Demo and dispose of space saver system in the warehouse building 12 from South half of the warehouse storage area. Anticipated work to include the following:

a. Shelving

b. Raised structure tracks flooring

c. Electrical or mechanical mechanisms

2. Correct south warehouse area flooring discrepancies. The approximate square footage is 1491 (37’-8½” by 39’-6”).

a. Repair damaged and unlevel floor with self-leveling concrete.

b. Provide epoxy resinous floor with dark gray decorative color flakes, Dur-a-flex or equal. Final finish shall be dark, textured and slip resistant.

3. Contractor shall install VA provided racks in the south half of the warehouse area after floor discrepancies are corrected and finished floor is cured. Verify final rack layout with COR prior to installation (approximately twenty (20) racks).

4. Correct north warehouse area flooring discrepancies. The approximate square footage is 1073 (27’-2” by 39’-6”).

a. Repair damaged and unlevel floor with self-leveling concrete.

b. Provide epoxy resinous floor with dark gray decorative color flakes, Dur-a-flex or equal. Final finish shall be dark, textured and slip resistant.

5. Contractor shall install VA provided steel racks to the North area and perimeter walls once floor discrepancies are corrected and finished floor is cured. Verify final rack layout with COR prior to installation (approximately fifteen (15) racks).

6. Contractor shall remove and dispose of existing workstation in shipping and receiving area. Existing workstation is multi-level, approximately 12’ long with wings on North and South sides.

7. South Warehouse dock (facing the hospital):

a. Demo and remove garage door and tracks.

b. Replace garage door with new automatic roll up door. Door shall include the following:

i. Contractor shall provide Overhead Door Cooperation Rolling Service Door, series 625 or equal.

ii. Provide with 1” vision lites.

iii. Shall be brown or darker color.

iv. Commercial insulated.

v. Security, steel quality.

vi. Electric assisted:

1. Contractor shall provide Overhead Door Cooperation RSX series operator or equal.

2. Contractor shall utilize existing electrical panel.

vii. Designed to fit current location (approx. 8 foot height by approx. 7 foot width).

c. Demo and dispose of existing dock leveler:

i. Dock leveler is approximately 7 foot by 7 foot.

ii. Provide exterior concrete wall flush with building façade. Contractor shall match existing adjacent wall texture and finishes.

iii. Infill remainder of void space with engineered fill and concrete as required. Finish shall be flush with adjacent floor.

8. North Warehouse dock (facing building 13):

a. Demo and remove dock leveler, shelter, and garage door and track.

b. Replace garage door with new automatic roll up door:

i. Overhead Door Cooperation Rolling Service Door, series #625 or equal.

ii. Provide with 1” vision lites.

iii. Commercial insulated.

iv. Security steel quality.

v. Shall be brown or darker color.

vi. Electric assisted:

1. Contractor shall provide Overhead Door Cooperation RSX series operator or equal.

2. Contractor shall utilize existing electrical panel.

vii. Designed to fit current location (approx. 8 foot height by approx. 7 foot width).

c. Replace existing dock leveler with new automatic loading dock leveler:

i. Serco HFC series or equal.

ii. Electric assisted:

1. Contractor shall utilize existing electrical panel.

iii. Provide with integrated dock master control panel, Serco or equal.

iv. Minimum 20,000 lb. capacity.

v. Designed to fit current location (approx. 7 foot by approx. 7 foot).

d. Replace North and South dock seals with new dock seals:

i. Serco series #S-700 or equal.

ii. Endurance tested foam core.

iii. Roll-formed galvanized steel frame.

iv. Full access loading.

v. Designed to fit current location (header approx. 8 foot, sides approx. 8 foot each).

9. Correct shipping and receiving area flooring discrepancies once workstation has been removed. The approximate square footage is 945 (42’-115/16” by 22’-87/16”).

a. Repair damaged and unlevel floor with self-leveling concrete.

b. Provide epoxy resinous floor with dark gray decorative color flakes, Dur-a-flex or equal. Final finish shall be dark, textured and slip resistant.

10. Provide replacement workstation for existing workstation in warehouse shipping and receiving area:

a. Workstation shall be 12 feet long by 30 inches deep running North to South

b. Provide 3 foot long by 30 inch depth cabinet wing on South end of workstation. Cabinet shall have two (2) shelves. Cabinet shall be able to house existing printer. Provide sliding doors on shelves to limit dust infiltration.

c. Provide drawers on portion of workstation running North to South.

d. Entire workstation shall be 42 inches tall.

e. Workstation shall be constructed out of wood.

f. Workstation shall be provided with solid-surface countertop, Meganite or equal. Match color with finished floor.

g. Refer to workstation plans for additional information.

11. Fire Sprinkler head location adjustment as needed with garage door replacement.

12. Existing electrical panel appears to have capacity for additional electrical load introduced from this project. Contractor shall price all required breakers, conduit and wire necessary for renovation. During construction if panel modification is deemed necessary, notify COR of issue for discussion prior to ordering of new electrical equipment.

3. Phasing Timeline

To limit the impact on the medical operations of the VAMC, the below outline construction phases will be followed but are subject to change. Coordinate and schedule each phase with COR for minimal disruption and to account for stakeholder work/activities. Phasing Areas are identified while bullets are individual operations needed. Order of individual operations can be discussed with COR for sequence change for improved schedule opportunities. Phasing areas are locked in.

Phase 1: South half of the warehouse storage area

· Placed dust mitigation to isolate the work area. Contractor shall keep pathway available for access to and from mail room located on southern portion of building. Access can be gained by door located on SW of building near south dock. Once floor is ready for final finish contractor shall coordinate installation with mail room staff after hours. Mail room shall remain functional and accessible during normal business hours (0800 – 1630).

· Demo and dispose of space saver shelving system.

· Correct floor discrepancies on the phase 1 work area and provide epoxy resinous floor with dark gray decorative color flakes, Dur-a-flex or equal. Final finish shall be dark, textured and slip resistant.

· Install VA provided steel racks. Coordinate layout with COR prior to installation.

Phase 2: North half of the warehouse storage area

· Placed dust mitigation to isolate the work area.

· Correct floor discrepancies on the phase 2 work area and provide epoxy resinous floor with dark gray decorative color flakes, Dur-a-flex or equal. Final finish shall be dark, textured and slip resistant.

· Install VA provided steel racks. Coordinate layout with COR prior to installation.

Phase 3: Shipping and receiving area of the warehouse.

· Placed dust mitigation to isolate the work area.

· Demo and dispose of North dock leveler.

· Demo and dispose of South dock leveler.

· Infill void space of removed south dock leveler with concrete flush with adjacent floor.

· Remove existing workstation.

· Correct floor discrepancies on the phase 3 work area and provide epoxy resinous floor with dark gray decorative color flakes, Dur-a-flex or equal. Final finish shall be dark, textured and slip resistant.

· Demo and remove North and South roll up door and tracks.

· Install new North dock leveler.

· Install new automation dock roll up doors.

· Demo and dispose of existing dock seals.

· Install new dock seals.

· Install new workstation.

4. Contractor Responsibilities

The drawings show a general arrangement of systems areas but do not show all required equipment, racks, desk, shelves, etc. that may be necessary to field coordinate and install the system. It is the contractor’s responsibility to field coordinate with existing infrastructure and supply all labor and materials necessary to provide a complete and working system as outlined in the construction documents.

It is the responsibility of the Contractor to properly assess the contract documents and existing site conditions for the installation of the work prior to providing their bid.

a) Contractor shall assess the contract drawings for the installation of the work as called out in the drawings and specifications. Contractor and/or sub-contractors shall be responsible for timely and accurate determination of work to be performed.

b) Contractor to submit manufacturer’s literature, product drawings, coordination drawings, electrical drawings for COR review and approval of new equipment and materials (coiling doors, door operators, workstation, dock leveler, dock shelter, etc.).

c) Contractors shall adhere to the VAMC’s facility security requirements, including preparation of a fire safety plan, protection of all existing facility improvements and coordination with the COR.

d) All requests for any clarification shall be forwarded by the VAMC’s Contracting Officer (CO) and copy the Contracting Officer Representative (COR).

e) Contractor and/or sub-contractors shall perform all necessary investigations and work to determine and verify work can be performed as specified.

f) Contractor and/or sub-contractors shall provide all materials and equipment as well as installation as required in the specifications and drawings.

g) Contractor and/or sub-contractors shall provide material submittals to the Engineer of Record and COR for review and approval prior to purchase or installation.

h) Contractor and/or sub-contractors are responsible for providing all tools and equipment necessary to perform this work.

i) The medical center must remain operational throughout the construction period. Any required shutdowns shall be the coordinated through the COR and a minimum of 14 days prior to the proposed date of the shutdown.

j) All work performed and specified shall comply with applicable Local, State, and Federal code requirements, and VA Master Construction Specifications. It is the responsibility of the Contractor to understand and comply with all applicable municipal, county, state, and federal codes, laws, ordinances, standards, rules and regulations.

k) The Contractor will provide a final phasing plan that is coordinated with phasing information provided in the construction documents for COR approval.

l) The contractor shall meet all specifications and approved drawings.

m) The contractor will be held responsible for any damages to VA property and shall replace any damage in full.

n) The contractor shall meet the safety requirements of OSHA and VA.

o) The contractor shall meet all deadlines for construction.

p) The contractor shall identify to the COR any possible problems and or deficiencies if they foresee a future problem related to the construction of the project.

5. Electronic/Digital Deliverables/Hard Copies

a) CD set with above documents (Report, Summary Report, Handwritten Notes) in a PDF format.

b) PDF Format and Hard copy book of Operation and Maintenance Manuals of new equipment.

c) An electronic copy of redline drawings of the completed work in the latest AutoCAD version or pdf.

6. Safety & Training:

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a “Competent Person” on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. Documentation of these requirements shall be submitted and approved prior to performing the work.

Contractor must submit a company Site Specific Safety Plan (SSSP) that must be approved by VA Safety prior to work beginning. This plan shall detail fire, construction, and health-related safety measures, in addition to listing Training Records for all employees for the previous year. A company standard or boilerplate safety plan will not be acceptable – plan should contain a detailed hazard analysis for each element of construction to be performed in the form of an Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA).

This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

The Contractor shall adhere to VHA Directive 1192.01: Seasonal Influenza Vaccination Program for VHA Healthcare Personnel. The VHA Directive requires all HCP covered by the policy to receive the annual seasonal influenza vaccination. All contractors and subcontractors will follow COVID screenings and mask regulations per CDC policy and VHA Directives.

The Contractor is responsible for protection of existing finishes, and VA property (FF&E), located in the areas where preventative maintenance and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The contractor is liable for any damage to VA property during the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned furnishing, fixtures, equipment and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor’s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition.

a) Comply with the requirements of the Div. 01 Safety Requirement’s specification.

b) A competent person must always be on site who has completed OHSA’s 30-hour construction safety course per VA directive 2011-036. All other employees of general contractor must at a minimum has completed the OSHA 10-hour construction worker course and /or other relevant competency training, as determined by VA CP with input from the ICRA team. Provide a Site Safety and Health Officer (SSHO) in accordance with the specifications.

c) Submit training records of all such employees for approval before the start of work.

d) The contractor shall not mobilize until these and other requirements outlined in Division 1 specifications are met.

7. Physical Security Requirements:

a) The contractor shall comply with agency personal identity verification procedures identified in the contract that implement homeland security presidential directive-12 (hspd-12), office of management and budget (OMB) guidance m-05-24, and federal information processing standards publication (FIPS pub) number 201.

b) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a federally controlled facility and/or routine access to a federally controlled information system.

c) Every worker must wear a valid VA ID badge at all times to work on this site. The VA Police will issue day badges to workers who produce valid IDs. Right-to-work documentation will be required for workers who are not US citizens.

8. Dust Mitigation Requirements:

a) Provide active means to control airborne dust from dispersing into occupied areas and/or water mist surface to control dust (e.g., Mobile Dust Containment Cart or some other system).

b) Seal doors to areas not a part of the scope are to prevent dust migration.

c) Waste materials shall be removed in a clean and controlled manner for the project.

d) Contain all trash and debris in the work area. Perform daily cleaning and disposal of trash (covered) from work area using an identified exit route.

e) Any equipment, tools, or materials removed from the work area must be in sealed containers and/or cleaned of dust and debris prior to removal from the area.

f) Nonporous/smooth and cleanable containers (with a hard lid) must be used to transport trash and debris from the construction areas. These containers must be damp-wiped cleaned and free of visible dust/debris before leaving the contained work area.

g) Maintain clean surroundings when area is not contained by damp mopping or HEPA vacuuming surfaces at least daily.

h) There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

i) All work will be performed per the Contractor submitted and approved VA schedule, updated on a weekly basis, and the COR shall be notified at least 14 calendar days in advance the proposed areas that will undergo construction. All scheduling of areas will be coordinated with the relevant hospital personnel by the COR to minimize impact to normal hospital functions.

j) Fire sprinkler lines will be down less than four hours unless otherwise approved by the COR. All sprinkler line shutdowns shall be coordinated with the COR at least 2 weeks in advance.

k) Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3. All cleaning performed by the Contractor shall be per Cheyenne VA hospital standards prior to turning the area over for use by the VA.

9. Hours of Work

a) Work shall be planned and scheduled to minimize the construction activity impact on the operation of the medical center. Work requiring system shutdowns, utility interruptions, critical infection control work, or potential interruption of power or HVAC to critical areas of the Medical Center will require extensive coordination and planning with the COR and will require at least 14 days’ notice. This work and high noise producing work is to occur outside of normal agency operations hours and on weekends.

b) All other work is expected to occur within agency normal operation hours of Monday through Friday from 8:00am – 4:30pm (MST).

10. Schedule and Period of Performance

Construction shall be completed 60 calendar days from Notice to Proceed. This period of performance includes considerations for long lead equipment times and phasing of the project.

The hours of work shall take place during the normal business hours of 8:00 AM and 4:30 PM, Monday through Friday, Federal Holidays excluded. Request for weekend, after-hour, and Federal holiday work is permitted with a request in writing submitted beforehand. Off hours are not to billed as overtime. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

All work is to have a limited impact on the facility, veterans, and employees. This may require evening or weekend hours and will be identified in the schedule. All after hours work should be scheduled in advance.

All work shall be scheduled and performed within the date and time approved by the COR, in conjunction with the department occupying the space served by this equipment.

11. Code & Regulation Compliance

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below.

1. National Fire Protection Association (NFPA):

1. NFPA 70 National Electrical Code

1. NFPA 99-2015 Healthcare Facilities Code

1. NFPA 101 – Life Safety Code

1. International Code Council (ICC): IBC: International Building, 2015

1. Building Officials and Code Administrators International (BOCA), 1999

1. International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code

1. 29 CFR 1910 Occupational Safety and Health Standards

1. 29 CFR 1926 Safety and Health Regulations for Construction

1. Federal Occupational Safety and Health Act (OSHA)

1. Underwriters Laboratories

1. 2018 International Plumbing Code

1. SBCCI Standard Plumbing Code

12. Submittals

Contractor shall submit the following prior to beginning scope of work:

· Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of Notice to Proceed (NTP), and monthly with invoices.

· Site Specific Safety Plan (SSSP)

· SSSP to be submitted to VA Safety staff for review 10 working days after issuance of NTP.

· SSSP to be approved by VA Safety staff prior to start of construction activities.

· Construction Demolition Removal / Handover Plan

· Inspection reports, manufacturer approval certificates, and warranties.

· Penetration and or hot work permits as necessary.

· Manufacturer and construction warranties as noted in specifications.

· Project Schedule including sequencing and durations.

· SOV – Schedule of Value

· The schedule will be provided to COR 10 working days prior to start of the work.

· Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Material Submittals – Submit for COR approval

· Physical and electronic Redline drawings of the completed work.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

Contractor shall submit hours worked, full report of completed piping which shall include location, hours worked, the full name of Contractor’s employees on site, and digital photographs before and after work is completed. Reports shall be submitted within one day upon completion of work performed. Contractor will provide a completed redline drawing of the completed routing of piping. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

13. Historic Preservation

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

14. Privacy Statement

Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

Post Construction Quality Validation

- END OF SOW-

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Warehouse Shelving and Floor Repair PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

A.5 DELIVERY SCHEDULE

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR QUOTE

This is a Request for Quote in accordance with FAR Part 13. Potential offerors must follow all instructions to be compliant with the solicitation.

It is the responsibility of the offeror to verify that their offer is complete. The offeror is responsible for submitting all required forms and documents with the offer.

The Government will award a single contract resulting from this solicitation to a responsible SDVOSB offeror whose offer conforming to the solicitation will be most advantageous to the Government based on Past Performance and Price.

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4. Certified SDVOSB/VOSB listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128). A joint venture may be considered eligible if it meets the requirements in 13 CFR part 128, and the managing joint venture partner makes the representations under VAAR 819.7003 paragraph (b). An offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETCERT.

I.3A SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA/QUOTE PREPARATION INSTRUCTIONS

Quotes will be evaluated in accordance with FAR 13.106 Simplified Acquisition Procedures Award will be made based on the following factors:

Factor 1 - Past Performance Factor 2 - Price Offerors are encouraged to provide their best offers with the past performance information requested for evaluation. The Government, based on the offered material presented, will award to the offeror that best demonstrates to be most advantageous for the Government.

Factor 1 - Past Performance: Offerors shall provide past performance information on two (2) federal, state, local government or private contract of similar type, scope, size, and complexity. For purposes of this evaluation, a relevant project is further defined as completing construction modifications in an active medical facility environment. Project shall have a minimum amount of $100,000.00 or more and completed within the past five years from the date of issuance of this RFQ. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the quote. The Government may also evaluate recent and relevant past performance, based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THE OFFEROR CANNOT PROVIDE A CPARS FOR PROJECTS LISTED IN FACTOR 1, then the offeror shall submit Past Performance Questionnaires (PPQ).

Completed PPQs should be submitted directly from your client via email to Jason Rankin at Jason.Rankin@va.gov. If you have any questions, please contact Jason Rankin at Jason.Rankin@va.gov. If the offeror is unable to contact a client for a project(s) before closing date, the offeror should complete and submit with the quote a PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Basis of Evaluation: Past Performance will be evaluated in accordance with FAR 13.106-2 and award will be made to the offeror presenting the best value to the Government.

The Government also reserves the right to award to the lower priced offeror with lower past performance rating if the Contracting Officer (CO) determines the price difference does not merit awarding to the higher priced offeror. In that event, the CO shall make an integrated assessment best value award decision.

Factor 2 - Price: Offerors shall provide pricing as requested in the Schedule of Service identified within the SF 1442 Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $100,000 and $250,000 I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the SF 1442, Solicitation, Offer and Award.

I.5B QUOTE REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Quotes shall be submitted via email to Jason.Rankin@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Quote can be submitted in one email if 15MB or less. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. Electronic copies of the quotes will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Quotes shall be received by 10:00 am MT on September 14, 2023. There will be no public opening. Submit quotes to: Jason.Rankin@va.gov.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

I.6B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

1. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

1. Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

1. Please note that we can no longer accept .zip files due to increasing security concerns.

1. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed 15 megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF 1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

1. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

1. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

1. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your quote is readable.

1. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage…