660-21-802 Q and A Responses.docx

Questions: Restoration of Flood Damage

1. Can the VA send updated specifications as there is still “Spec Writer Notes?”

Response: The specifications will not be updated.

2. Are we to reuse existing door frames and hardware?

Response: Existing door frames and hardware are to be reused.

3. Please provide a schedule of finishes.

Response: See attached Schedule of Finishes

4. The SOW calls out ceiling repair what is the ceiling repair?

Response: Ceiling repairs are required in Building 8 GA01A and GA01C toilet and shower areas.

5. Is cove molding considered rubber base in the SOW?

Response: See attached Schedule of Finishes

6. Move and replace all furniture in effected areas to allow for construction – Will the SLCVA be responsible for any of the furniture in the affected areas?

Response: Furniture located in the affected areas is to be moved by the contractor. VA equipment located in the affected areas will be moved by VA personnel.

7. Will the SLCVA move any of the equipment in the affected areas?

Response: Furniture located in the affected areas is to be moved by the contractor. VA equipment located in the affected areas will be moved by VA personnel.

8. Will the SLCVA provide any storage areas for the furniture to be moved in the affected areas?

Response: If areas in proximity to the affected areas are not available to receive furniture, areas for temporary furniture storage will be identified by the COR.

9. SOW of work indicates to provide and replace all outlet covers; how many covers are there in total? How many duplex outlets? How many double duplex outlets? How many data covers?

Response: Contractor shall field verify outlet cover count. There are approximately 111 duplex outlet covers, 7 double duplex outlet covers, 47 data covers, and 30 blank covers.

10. SOW indicates to label all outlet covers, are the current panel schedules updated with accurate information?

Response: The contractor shall field verify and trace all electrical circuits and provide accurate labeling on all outlet covers to satisfy the “Deduct Bid Item” in the project Statement of Work (SOW).

11. Per SOW should the contractor factor in circuit tracing to properly label all outlets in the affected areas?

Response: The contractor shall field verify and trace all electrical circuits and provide accurate labeling on all outlet covers to satisfy the “Deduct Bid Item” in the project Statement of Work (SOW).

12. Building 3- there is no specific cove molding called out in the specifications or drawings? What type? How tall? Color? Are all areas to be installed already demoed?

Response: All demolition is considered complete in these areas except for flooring.

Response: See attached Schedule of Finishes

13. Building 3- 17,694 SF of painting in called out, no paint colors are given in the drawings, will the VA provide paint colors and finish type?

Response: See attached Schedule of Finishes

a. Is painting only for new drywall areas? Is the contractor to paint wall to wall corner to corner to prevent flashing?

Response: Contractor shall paint effected areas floor to ceiling, wall to wall and corner to corner.

14. Building 3- 7,991 SF of floor covering is required. Specifications and drawings do not call out a specific type of floor covering, size, or pattern. Are all areas to receive new flooring already demoed?

Response: All demolition is considered complete in these areas except for flooring.

Response: See attached Schedule of Finishes

15. Building 3- indicates to extend (2) 3’9” x 3’9” exterior concrete ventilation chase to an above grade height of 24” and relocate protective grate to top of chase. Per the drawings and specifications do not have any details of what is required to extend the chases. Does the extension require rebar, what size is the existing grate, does the grate need to sit flush, what is the detail for the grate to sit flush?

Response: Contractor shall verify field measurements and provide drawing and detail to be reviewed by COR before construction.

16. Building 3- 4,265 SF of drywall replacement, are all drywall areas demoed already? Where there be any demolition required. Plans and specs do not call a wall type. Is the contractor to assume 5/8” drywall? Does the gypsum board need to mold and moisture resistant?

Response: All demolition is considered complete in these areas except for flooring. Contractor shall field verify wall type before repair. Effected areas are of standard 5/8” gypsum board.

17. Building 4- there is no specific cove molding called out in the specifications or drawings? What type? How tall? Color? Are all areas to be installed already demoed?

Response: All demolition is considered complete in these areas except for flooring.

Response: See attached Schedule of Finishes

18. Building 4- 6,994 SF to be painted. No paint colors are given in the drawings, will the VA provide paint colors and finish type?

a. Is painting only for new drywall areas? Is the contractor to paint wall to wall corner to corner to prevent flashing?

Response: Contractor shall paint effected areas floor to ceiling, wall to wall and corner to corner.

Response: See attached Schedule of Finishes

19. Building 4- 1,832 SF of floor covering is required. Specifications and drawings do not call out a specific type of floor covering, size, or pattern. Are all areas to receive new flooring already demoed?

Response: All demolition is considered complete in these areas except for flooring.

Response: See attached Schedule of Finishes

20. Building 4- 966 SF of drywall replacement, are all drywall areas demoed already? Where there be any demolition required. Plans and specs do not call a wall type. Is the contractor to assume 5/8” drywall? Does the gypsum board need to mold and moisture resistant?

Response: All demolition is considered complete in these areas except for flooring. Contractor shall field verify wall type before repair. Effected areas are of standard 5/8” gypsum board.

21. Double door replacement for room BB03 A-4, Do the doors need to fire rated? What size is each door? Hinge heights? Door closer required. What type of door hardware is required? What type of finish is required? Are there any card readers to be reinstalled?

Response: Contractor shall field verify measurements and replace like for like.

22. Building 7- 443 LF of cove molding, what type of cove molding is to be installed? Is there demolition required for existing cove molding? Are all areas to be installed already demoed?

Response: All demolition is considered complete in these areas except for flooring.

Response: See attached Schedule of Finishes

23. Building 7- 4,302 SF to be painted. No paint colors are given in the drawings, will the VA provide paint colors and finish type?

a. Is painting only for new drywall areas? Is the contractor to paint wall to wall corner to corner to prevent flashing?

Response: Contractor shall paint effected areas floor to ceiling, wall to wall and corner to corner.

Response: See attached Schedule of Finishes

24. Building 7- 1,797 SF of floor covering is required. Specifications and drawings do not call out a specific type of floor covering, size, or pattern. Are all areas to receive new flooring already demoed?

Response: Contractor shall paint effected areas floor to ceiling, wall to wall and corner to corner.

Response: See attached Schedule of Finishes

25. Building 7- 885 SF of new drywall: are all drywall areas demoed already? Where there be any demolition required. Plans and specs do not call a wall type. Is the contractor to assume 5/8” drywall? Does the gypsum board need to mold and moisture resistant?

Response: All demolition is considered complete in these areas except for flooring. Contractor shall field verify wall type before repair. Effected areas are of standard 5/8” gypsum board.

26. Building 8- 2,646 LF of cove molding to be installed. There is no specific cove molding called out in the specifications or drawings? What type? How tall? Color? Are all areas to be installed already demoed?

Response: Contractor shall paint effected areas floor to ceiling, wall to wall and corner to corner.

Response: See attached Schedule of Finishes

27. Building 8- 25,827 SF of Painted wall area. No paint colors are given in the drawings, will the VA provide paint colors and finish type?

a. Is painting only for new drywall areas? Is the contractor to paint wall to wall corner to corner to prevent flashing?

Response: Contractor shall paint effected areas floor to ceiling, wall to wall and corner to corner.

Response: See attached Schedule of Finishes

28. Building 8- 13,8902 SF of floor covering is required. Specifications and drawings do not call out a specific type of floor covering, size, or pattern. Are all areas to receive new flooring already demoed?

Response: All demolition is considered complete in these areas except for flooring.

Response: See attached Schedule of Finishes

29. Building 8- 5,280SF of Tarkett sports indoor flooring to be installed. Will the current asbestos project be completed by the time of award to install the new flooring?

Response: All asbestos remediation of the gymnasium floor will be completed before contract award. If a contractor encounters any suspected asbestos, SLCVA requires the contractor to notify the Contracting Officer’s Representative (COR) immediately.

30. Building 8- 5,292 SF of drywall. Are all drywall areas demoed already? Where there be any demolition required. Plans and specs do not call a wall type. Is the contractor to assume 5/8” drywall? Does the gypsum board need to mold and moisture resistant?

Response: All demolition is considered complete in these areas except for flooring. Contractor shall field verify wall type before repair. Effected areas are of standard 5/8” gypsum board.

31. Building 8- 75 feet of stainless-steel wall protection sheeting. What size is required for stainless steel sheeting? Type and thickness?

Response: Contractor shall field verify measurements, type and thickness replacing like for like. The affected sheeting is approximately 1/8” thick and the affected corner guard is approximately 1/16” thick. Sheeting and corner guards are approximately 48” in height.

32. Building 8- 28 feet of stainless-steel corner guard. What is the width and height required for the corner guards? Thickness?

Response: Contractor shall field verify measurements, type and thickness replacing like for like. The affected sheeting is approximately 1/8” thick and the affected corner guard is approximately 1/16” thick. Sheeting and corner guards are approximately 48” in height.

33. For all buildings no wall types are called out to be fire rated walls. Contractor to assume that all walls are fire rated walls. What rating do the fire walls to need to be acceptable? Will the VA provide a wall detail for conformance to the SOW?

Response: Fire rated wall types and wall details are indicated in the attached drawings.

Response: See attachment “Wall Details” and “Fire Rated Space Details”.

34. SOW states contractor to make changes to sprinkler system to provide proper coverage in each room. There are no drawings showing the existing conditions of the sprinklered areas? Will a drawing be provided to accurately account for how many additional heads?

Response: Sprinkler system changes will not be required. See amended Statement of Work.

35. Badging requirements – Will all employees working on site be required to obtain a badge? What is the time frame to obtain an employee badge? Will engineering issue temp badges for the project?

Response: Visitor Passes for contractors are required to obtain access to VA facilities, for a period not to exceed 15 days in a 365-day period. If the anticipated need exceeds those limits, an appropriate package for a Non-PIV card must be completed and submitted through the PIV office. Engineering will issue temporary badges while Non-PIV package is being processed.

36. Period of performance – Are all areas available to the contractor to work on at one time? Will the project be phased? Does the contractor have to complete one building and be accepted prior to moving onto the other areas of work?

Response: All affected areas are available to the contractor for concurrent work. Some areas will need accommodation for active operations. Phasing is not anticipated. Work can proceed in multiple buildings simultaneously.

37. Have all the areas to be worked on already been cleared of asbestos and or mold?

Response: All asbestos remediation of the gymnasium floor will be completed before contract award. If a contractor encounters any suspected asbestos, SLCVA requires the contractor to notify the Contracting Officer’s Representative (COR) immediately.

38. Has the VA cleared all areas with proper moisture testing in areas to receive new flooring?

Response: Moisture testing has been completed.

39. Will the SLCVA allow for dumpsters to be placed outside the building next to the area of work?

Response: Dumpsters will be allowed.

40. Do any of the areas to receive new flooring require after hours work? i.e., corridors and main areas of foot traffic.

Response: It is anticipated that the Canteen and Canteen Store may require after hours and/or weekend work. It is anticipated that the hallway of Building 3 will be shutdown partially during the installation of the flooring.

41. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. Will the VA COVID-19 screening tool change from what is currently presented today? All guidance can be found at Frequently Asked Questions for Federal Contractors. This requirement is on hold due to court orders.

42. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. Are there any fines associated with employees not complying? All guidance can be found at Frequently Asked Questions for Federal Contractors. This requirement is on hold due to court orders.

43. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. If an employee is spot checked by a COR, and cannot provide a vaccination card or test, will the employee be asked to leave, or can they take a rapid test on site prior to returning to work? All guidance can be found at Frequently Asked Questions for Federal Contractors. This requirement is on hold due to court orders.

44. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. How long will the mandate be in place? Should we assume until the end of this contract? All guidance can be found at Frequently Asked Questions for Federal Contractors. This requirement is on hold due to court orders.

45. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. Do the VHA Supplemental Requirements apply to subcontracts under $250K? All guidance can be found at Frequently Asked Questions for Federal Contractors. This requirement is on hold due to court orders.

46. 52.223-99

a. Does 52.223-99 apply to subcontractors under $250K in contract value? All guidance can be found at Frequently Asked Questions for Federal Contractors. See response to question #41.

47. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. Do the VHA Supplemental Requirements apply to all employees associated with the contract, or only employees traveling to and working at the VHA campus? All guidance can be found at Frequently Asked Questions for Federal Contractors. See response to question #41.

48. 52.223-99/EO 14042

a. Please confirm all employees on contracts and subcontracts above $250k are required to be vaccinated, even when not travelling to the VHA campus. All guidance can be found at Frequently Asked Questions for Federal Contractors. See response to question #41.

49. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. Is testing required for exempt employees of covered contracts if the employee does not travel to or work at the VHA campus? See response to question #41.

b. Does 52.223-99 apply to subcontractors under the micro purchase threshold? All guidance can be found at Frequently Asked Questions for Federal Contractors. See response to question #41.

c. Do the VHA Supplemental Contract Requirements for COVID-19 apply to subcontractors under the micro purchase threshold? All guidance can be found at Frequently Asked Questions for Federal Contractors. See response to question #41.

50. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

a. For subcontractors where 52.223-99 applies, will they need to test exempt employees that do not travel to or work at the VHA Campus? All guidance can be found at Frequently Asked Questions for Federal Contractors. See response to question #41.

51. VHA Supplemental Contract Requirements

a. The VHA Supplement Requirements requires testing for exempt employees but does not mention testing for employees that have been exposed to COVID 19 positive individuals. Are we to include costs for ancillary testing for unforeseen COVID 19 exposures, and if so what are the protocols? All guidance can be found at Frequently Asked Questions for Federal Contractors. See response to question #41.

52. What are the protocols for contractor employees that test positive for COVID-19? If asked to leave the site, when can they return?

Response: Individuals who test positive for COVID-19 will be required to leave the VA campus for a period of 14 days.

53. In the SOW is says the contractor shall be required to move and replace all furniture in affected areas. Are we replacing furniture or reinstalling furniture? And is there a area that we can store the stuff while the work is being done or do we need to plan for a offsite storage area?

Response: Furniture is to be reinstalled. Furniture located in the affected areas is to be moved by the contractor. VA equipment located in the affected areas will be moved by VA personnel. If areas in proximity to the affected areas are not available to receive furniture, areas for temporary furniture storage will be identified by COR.

54. Is the Canteen and the Store going to be cleared out so the renovation can be completed? Is this work going to happen during normal work hours or does it need to be after hours work?

Response: The Canteen and Canteen Store will not be cleared. It is anticipated that the Canteen and Canteen Store may require after hours and/or weekend work.

55. Do contaminants and negative air need to be set up at all work locations?

Response: Yes.

56. Does the VA have a count of how many outlet covers are needed replaced and labeled?

Response: Contractor shall field verify outlet cover count. There are approximately 111 duplex outlet covers, 7 double duplex outlet covers, 47 data covers, and 30 blank covers.

57. What Type of flooring is going in the offices?

Response: See attached Schedule of Finishes

58. What Type of flooring in the hallways?

Response: See attached Schedule of Finishes

59. Does the flooring in B.7 need to be welded with rolled cove base?

Response: See attached Schedule of Finishes

60. What type of floor in the Store?

Response: See attached Schedule of Finishes

61. Is there any additional Mold or Asbestos that will need to be dealt with?

Response: All asbestos remediation of the gymnasium floor will be completed before contract award. If a contractor encounters any suspected asbestos, SLCVA requires the contractor to notify the Contracting Officer’s Representative (COR) immediately.

62. Is the VA supplying any flooring material?

Response: No.

63. Does the VA have a finish schedule that they can provide?

Response: See attached Schedule of Finishes

64. Is the Hallway of B.3 going to be shutdown during the installation of the flooring?

Response: It is anticipated that the hallway of Building 3 will be shutdown partially during the installation of the flooring.

65. 90 Days for this size of project just isn't realistic. Is there anyway to adjust this?

After reviewing the scope of work, the POP will be adjusted to 120 calendar days after the Notice to Proceed (See amendment 002). This POP starts with the issuance of the full work NTP, if lead time is needed for materials an Administrative NTP will be issued. The Admin NTP does NOT start the POP.

66. Are any materials supplied by the VA?

a. Please clarify what if any?

Response: No materials are being supplied by the VA for this project.

67. What will COVID Vaccination requirements be for this contract?

COVID Vaccination requirements were posted in Amendment 001 on November 15, 2021. Please refer to the amendment for details.

68. We would like to revisit the VA hospital in SLC in order to use our estimating software to provide a proper bid. All site visits must be prescheduled and open to all interested parties. We do not have another site visit scheduled at this time. If this should change, it will be announced in the solicitation on SAM.gov.